Qureos Mentor

Enigmasoft Technologies Private Limited

JOB OVERVIEWWe are looking for a proactive and detail-oriented HR Executive &amp; Admin to join our HR team. This role will oversee the full spectrum of HR operations, including recruitment, onboarding, employee engagement, attendance, payroll management, compliance and facility coordination. The ideal candidate should possess strong organizational skills, excellent communication abilities and hands-on experience with HRMS tools like KEKA.The role will further support administrative operations, ensure smooth day&#8209;to&#8209;day functioning of the office, manage procurement, coordinate facility upkeep, track inventory, and assist management with operational tasks.Position: HR Executive &amp; Admin Location: Goa Experience: 2-3 Years Number of Openings: 1 Job Location: Panaji, Goa Qualification: Degree &ndash; BBA/ BA/ MBA in HR or a related field Salary: Best in Industry Job Type: Full-time, Permanent Working Hours: 1:30 PM to 10:30 PM IST Immediate Joiners Will Be PreferredROLES AND RESPONSIBILITIES A. Recruitment and Talent Acquisition<ul><li>Manage end-to-end recruitment: posting jobs on portals (e.g., KEKA Hire, Indeed), sourcing candidates, and scheduling interviews.</li><li>Coordinate with hiring managers to understand job requirements and maintain updated JDs in the database.</li><li>Upload and update candidate profiles on KEKA and archive them with appropriate comments.</li><li>Conduct salary negotiations within approved salary brackets and generate offer letters via KEKA.</li></ul>B. Onboarding and Documentation<ul><li>Ensure a seamless onboarding experience by coordinating with IT and admin teams for system and email setup.</li><li>Guide new hires on company policies, HR systems (KEKA, Spintly, Teams) and provide a comprehensive induction session.</li><li>Collect and verify KYC documents, banking details and update employee profiles on HRMS.</li><li>Assign biometric and access rights to new employees and set up timesheets in KEKA.</li><li>Maintain employee records on SharePoint, including appointment letters, NDAs, and other HR documentation.</li></ul>C. Employee Engagement and Welfare<ul><li>Plan and execute monthly employee engagement activities and events to enhance workplace culture.</li><li>Maintain a yearly employee engagement calendar and measure the impact of initiatives.</li><li>Actively address employee grievances and ensure timely resolution.</li></ul>D. Attendance and Payroll Management<ul><li>Monitor daily attendance, address late arrivals and escalate repeated issues.</li><li>Approve and manage leave requests on HRMS and ensure attendance data is accurate for payroll processing.</li><li>Coordinate month-end attendance reconciliation for payroll.</li></ul>E. Health Insurance and Compliance<ul><li>Manage medical insurance additions/deletions as per policy and communicate benefits to employees.</li><li>Handle PF additions/deletions by coordinating with the vendor and ensuring compliance.</li><li>Provide timely updates to employees regarding insurance claims, coverage and benefits.</li></ul>F. Performance and Appraisals<ul><li>Track probation periods and coordinate confirmation feedback from HODs.</li><li>Generate confirmation letters or probation extension letters and communicate outcomes to employees.</li><li>Assist in the yearly appraisal process by gathering feedback from managers and updating HRMS with increments.</li><li>Support the implementation of PIP for underperforming employees.</li></ul>G. Exit Formalities<ul><li>Initiate the exit process in HRMS, including revoking system and biometric access.</li><li>Issue relieving letters, experience certificates and pending payslips post-final payroll.</li><li>Archive exit records on HRMS and SharePoint.</li></ul>H. Facility and Vendor Management<ul><li>Coordinate Annual Maintenance Contracts (AMCs), including vendor evaluation, renewal tracking and negotiation for cost efficiency.</li><li>Oversee office infrastructure including seating plans, workstation allocation, maintenance coordination and repair follow&#8209;ups.</li><li>Manage procurement of office supplies, pantry items, stationery, IT accessories and maintain optimal stock levels.</li><li>Act as the primary liaison with building management for security, electricity, pest control, cleaning and facility compliance.</li><li>Conduct quarterly safety and facility audits to ensure adherence to health and safety standards.</li><li>Oversee housekeeping and security services to ensure smooth operations.</li><li>Coordinate with vendors for office supplies, and other operational needs.</li><li>Maintain and audit vendor contracts periodically to ensure service quality.</li></ul>I. HRMS and Compliance<ul><li>Administer the HRMS system (KEKA) for all employee lifecycle processes, from recruitment to exit.</li><li>Ensure compliance with labour laws, POSH guidelines and internal HR policies.</li><li>Conduct audits to ensure documentation and processes meet regulatory standards.</li></ul>J. HR Administrative Support<ul><li>Draft HR letters including warnings, memos, circulars, policy updates, and other official communication.</li><li>Maintain structured digital filing on SharePoint, ensuring documents are updated, organized, and audit&#8209;ready.</li><li>Assist leadership with meeting coordination, scheduling, note&#8209;taking, follow-ups, and task tracking.</li><li>Support travel and logistics arrangements for employees, including hotel bookings and transportation when needed.</li><li>Provide daily HR administrative assistance, including promptly responding to employee queries and resolving concerns.</li></ul>K. SKILLS AND QUALIFICATIONS<ul><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint).</li><li>Hands-on experience with HRMS tools like KEKA, including recruitment, payroll and exit processes.</li><li>Excellent communication, organisational and interpersonal skills.</li><li>Understanding of employment laws, statutory compliance (PF, ESIC) and regulatory frameworks.</li><li>Ability to handle sensitive information with confidentiality and professionalism.</li><li>Strong multitasking and time-management skills.</li><li>Ability to manage front&#8209;desk responsibilities when required, ensuring professional communication and visitor handling.</li></ul>L. ABOUT USEnigmasoft Technologies&#8239;is a forward-thinking IT and engineering solutions provider. Specialising in innovative, sustainable tech, the company helps businesses optimize operations and improve efficiency through tailored solutions. With a focus on both software and hardware engineering, Enigmasoft delivers high-quality, cutting-edge products across various industries, ensuring clients achieve their goals with advanced technology. The company's commitment to R&amp;D ensures they stay at the forefront of technological advancements, driving progress and delivering excellence globally.Our CultureWe Are Committed to a Professional and Supportive Environment with a Strong Focus on Work-Life Balance. Our Diverse Workplace Fosters Creativity and Innovation While Promoting a Healthy Gender Balance.Why you should join usWorking At Enigmasoft Technologies Is Rewarding! Join Us to Grow, Develop, And Be Part of an Incredible Journey Where You Can Take on Roles Beyond a Job Description.Employee Benefits <ul><li>Insurance Benefits: Medical (Self, Spouse, And Children), Accidental Insurance</li><li>Leave Benefits: Sick, Casual, Floater, Privilege Leaves and Compensatory off</li><li>Retirement Benefits:PF Contribution, Leave Encashment</li></ul>C. HOW TO APPLYInterested candidates can apply online at: https://enigma.keka.com/careers or share their profile at: hr@enigma-tech.io Visit us at: www.enigma-tech.ioJob Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;33,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

HR Executive & Admin

Position: Chartered Accountant / Junior AccountantLocation: GoaSalary: Rs. 25,000 onwardsNotice: Immediate Joiners Will Be PreferredQualifications - CA/ICWA (only apply)Experience:<ul><li>Minimum 1 years of professional experience as CA, preferably in a corporate or large-scale business environment.</li><li>Proven expertise in handling complex financial operations, regulatory compliance and tax management.</li><li>Experience with startups and knowledge of tax exemptions are preferred.</li></ul>Regulatory Knowledge:<ul><li>Strong understanding of accounting principles (GAAP/IFRS) and financial regulations.</li></ul>Education:<ul><li>Bachelor&rsquo;s degree in CA/ICWA preferred.</li></ul>Tax Knowledge:<ul><li>Strong understanding of Indian taxation laws, including GST, TDS, and corporate tax.</li></ul>Skills:<ul><li>Ability to identify discrepancies and solve issues effectively while ensuring financial accuracy.</li></ul>Job Description:Enigmasoft Technologies is seeking a highly skilled Chartered Accountant to manage and streamline the company&rsquo;s financial operations with a focus on payables, receivables, and taxation. The role includes maintaining accurate financial records, ensuring compliance with regulations, and supporting financial planning. This is a critical role for fostering smooth operations and contributing to the company&rsquo;s strategic goals.Duties and Responsibilities:Accounts Payable (AP):<ul><li>Oversee timely processing and payment of vendor invoices with proper authorization.</li><li>Reconcile vendor statements, address discrepancies, and maintain professional relationships with suppliers.</li><li>Monitor accounts payable aging reports, ensuring timely payments.</li><li>Collaborate with procurement and operations teams for accurate expense tracking.</li></ul>Accounts Receivable (AR):<ul><li>Generate client invoices as per contracts and ensure prompt collections.</li><li>Reconcile customer payments and manage outstanding balances with reminders and follow-ups.</li><li>Maintain accurate accounts receivable records and ensure efficient credit control procedures.</li><li>Resolve payment discrepancies in collaboration with sales and customer service teams.</li></ul>Taxation:<ul><li>Prepare and file statutory returns, including GST, TDS, and corporate tax.</li><li>Stay updated with changes in tax laws and ensure compliance.</li><li>Coordinate with auditors and tax authorities during audits.</li><li>Implement tax-saving strategies to minimize liabilities.</li></ul>Financial Reporting and Compliance:<ul><li>Prepare monthly, quarterly, and annual financial statements.</li><li>Reconcile accounts to ensure accuracy in financial data.</li><li>Support internal audits and ensure compliance with financial regulations.</li><li>Participate in budgeting, forecasting, and financial planning.</li></ul>Collaboration &amp; Process Improvement:<ul><li>Optimize financial processes and increase efficiency.</li><li>Implement best practices for global financial operations.</li><li>Provide advice on financial and tax-related matters to other departments.</li></ul>Payroll Management:<ul><li>Process payroll transactions in alignment with statutory requirements.</li><li>Ensure timely disbursement of salaries, bonuses, and compensations.</li><li>Calculate and deduct applicable taxes and contributions.</li><li>Maintain payroll records and address discrepancies.</li></ul>Requirements:Technical Skills:<ul><li>Proficiency in accounting software (Tally, QuickBooks, SAP).</li><li>Advanced MS Excel skills for data analysis and reporting.</li><li>Familiarity with tax filing and compliance in India.</li></ul>Soft Skills:<ul><li>Strong analytical and problem-solving abilities.</li><li>Excellent organizational and multitasking skills.</li><li>Effective communication for interactions with stakeholders.</li><li>Ability to work independently and as part of a team under tight deadlines.</li></ul>Other Requirements:<ul><li>Knowledge of Indian and international accounting standards.</li><li>Adaptability to a global, fast-paced environment.</li><li>Critical thinking and problem-solving skills.</li></ul>About UsEnigmasoft Technologies is a forward-thinking IT and engineering solutions provider. Specializing in innovative, sustainable tech, the company helps businesses optimize operations and improve efficiency through tailored solutions. With a focus on both software and hardware engineering, Enigmasoft delivers high-quality, cutting-edge products across various industries, ensuring clients achieve their goals with advanced technology. The company's commitment to R&amp;D ensures they stay at the forefront of technological advancements, driving progress and delivering excellence globally.Our CultureWe Are Committed To A Professional And Supportive Environment With A Strong Focus On Work-Life Balance. Our Diverse Workplace Fosters Creativity And Innovation While Promoting A Healthy Gender Balance.Why You Should Join UsWorking At Enigmasoft Technologies Is Rewarding! Join Us To Grow, Develop, And Be Part Of An Incredible Journey Where You Can Take On Roles Beyond A Job Description.Employee Benefits<ul><li>Insurance Benefits: Medical (Self, Spouse, And Children), Accidental Insurance</li><li>Leave Benefits: Maternity, Paternity, Bereavement, Marriage, Sick, Casual, And Privilege Leaves</li><li>Retirement Benefits: PF Contribution, Leave Encashment</li></ul>How To ApplyInterested Candidates Can Apply Online At https://enigma.keka.com/careers Or Share Their Profile At hr@enigma-tech.io.Website: www.enigma-tech.ioJob Types: Full-time, PermanentWork Location: In personJob Types: Full-time, PermanentPay: &#8377;25,000.00 - &#8377;40,000.00 per monthBenefits:<ul><li>Health insurance</li><li>Leave encashment</li><li>Paid sick time</li><li>Paid time off</li><li>Provident Fund</li></ul>Work Location: In person

Chartered Accountant/ Junior Accountant

Join Enigmasoft Technologies Private Limited and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Enigmasoft Technologies Private Limited

ABOUT_COMPANY

HR Executive & Admin

Chartered Accountant/ Junior Accountant