Abrar Admin

Eye Surgeons Associates

<div>ESSENTIAL DUTIES AND RESPONSIBILITIES:<ul><li>
Serve as Receptionist for Administrative Building.</li><li>
Receive and distribute incoming mail from U.S. Postal Service and process outgoing mail. Maintain postage machine and refill the meter as needed.</li><li>
Receive and distribute incoming packages from private delivery companies.</li><li>
Monitor administrative fax, distributing information appropriately.</li><li>
Order office supplies and printed materials as requested. Receive packing slips and invoices for supplies and match to orders.</li><li>
Schedule meeting rooms and order food.</li><li>
Enter doctor meetings in NextGen system.</li><li>
Prepare and distribute doctor weekly schedule.</li><li>
Assist Marketing Director with inventory, assembly and distribution of marketing brochures and materials.</li><li>
Type, copy, and distribute other information as directed by Doctors or Management Team members.</li><li>
Record and keep logs of certified letters being sent to dismissed patients per the Compliance Coordinator.</li><li>
Collect used toner cartridges and determine shipping destination.</li><li>
Maintain P-card account.</li><li>
Prepare new employee information packets per Human Resource Director.</li><li>
Maintain a record of employee vehicle insurance cards and send request for insurance cards to employees when card expire.</li><li>
Issue employee nametags as requested.</li><li>
Order flowers for hospitalizations, babies, funerals, etc. per request of Management Team members.</li><li>
Assist shareholders as requested in completing administrative tasks.</li><li>
Handles confidential reports, letters, memos pertaining to administrative/clinical/corporate matters.</li><li>
Create templates and layouts for clinical, administrative and optical forms as needed.</li><li>
Create letters for discharged patients per CCO and CAO.</li><li>
Post notifications when offices are closed, etc.</li><li>
Assist with the ordering and distributing of ESA t-shirts per the Marketing Director.</li><li>
Other duties as asigned</li></ul>
QUALIFICATIONS:<ul><li>
High School Diploma required</li><li>
Associates or Bachelors in business Administration preferred</li><li>
Proficient in all MS applications including Adobe</li><li>
Capability to handle multiple tasks simultaneously</li><li>
Ability to work well with physicians and all staff members</li><li>
Excellent phone etiquette and multi-line phone operations</li><li>
Excellent customer service skills for internal and external customers</li><li>
Strict confidentiality maintenance at all times</li><li>
Excellent verbal, written, and interpersonal communication skills</li><li>
able to work independently</li></ul>
Office hours 7:30am-4:30pm Monday-Thursday 7:30am-12:00pm Friday
We offer a full benefits package: Medical, Dental, Vision, 401K, Life, LTD and Supplemental Polices</div>

Administrative Assistant

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Eye Surgeons Associates

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Administrative Assistant