Qureos Mentor

Fairfax County

JOB
 Works within the office of Fairfax County Dranesville District Supervisor James. N. Bierman, Jr.This position is expected to be a self-starter whose duties will include, among others: Manages portfolio primarily consisting of Transportation and Budget with other research projects as assigned.Drafts some content for and edit the weekly newsletter addressing news and issues relevant to Fairfax. County, including updates from Board of Supervisors meetings and decisions.Drafts press releases, talking points, presentations and board matters.Provides constituent services on various issues as needed and serve as liaison to residents, community groups, county departments and state/federal agencies.Drafts policy memos, letters, and constituent correspondence.Attends stakeholder meetings as needed (mix of virtual and in-person meetings) with ability to work outside of normal business hours, as required.Researches issues of interest to the district and provide written and/or oral updates to the Supervisor.Monitors and analyzes key county initiatives, including annual operating budget.TO APPLY: Please send your resume and cover letter outlining your education, experience, and availability to dranesville@fairfaxcounty.gov and include "Staff Aide" in the subject line.
 
SUPPLEMENTAL INFORMATION
 MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: Bachelor’s degree in communications, political science, public policy, public administration, or related field.PREFERRED QUALIFICATIONS: Experience in communications, political science, policy analysis, public administration, constituent services, or similar line of work.Strong written and verbal communication skills, including copyediting and proofreading ability.Willingness to tackle complex issues through extensive research and an ability to present said research in a coherent manner.Strong interpersonal skills are required to establish and maintain effective working relationships with constituents and staff.Experience demonstrating judgment, discretion and ability to work independently.Ability to understand and explain laws, regulations, and policies governing local government operations.Experience utilizing Microsoft Office Suite or equivalent workplace software.PHYSICAL REQUIREMENTS: This position will require use of a vehicle to attend events outside of the office; may require lifting up to 20 pounds. All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.#LI-JY1

Staff Aide – Transportation, Budget, General Research (Administrative Aide)

JOB
 Do you have a passion for youth programs and helping create an engaging, positive community space? The Old Firehouse Center (OFC) is seeking a dedicated and detail-oriented individual to serve as its administrative assistant. This customer service focused position is responsible for managing the day-to-day administrative operations of the center, supporting program coordination, assisting staff, and ensuring the smooth delivery of quality services to the community.Located in the heart of McLean and operated by the McLean Community Center, the Old Firehouse Center serves as a trusted hub for youth and families, offering enriching programs, events, and after-school activities in a unique and welcoming environment. This role plays a crucial role in supporting this mission by managing schedules, maintaining records, assisting with program communications, and serving as a friendly first-point of contact for parents, youth participants, and staff.Functional areas: general administrative support and administrative customer service.Other duties include the following: (The duties listed are not an all-encompassing list. A complete list of position duties can be found in the position description.)Provides customer service both to internal and external community partners and participants, in-person, phone, and via email. Exceptional oral communication, writing, and editing skills are essential.Uses technology to perform most of the required tasks, technology includes website content management, registration software, and marketing software such as Canva, Constant Contact and ActiveNet.Utilizes Microsoft office suite extensively, including PowerPoint, Publisher, Outlook, and Excel, and Word.Assists with scheduling the use of the facility.Creates and distributes weekly and monthly OFC newsletters.Manages coverage of the Old Firehouse front desk, assisting customers by determining their information or service needs, locating information electronically or by contacting agencies by telephone.May be called upon to temporarily supervise participants of the after-school program or supervise teens outside of the Old Firehouse on field trips.Maintains paper and electronic filing systems for participant contracts, rental contracts, and documents.Routes and distributes incoming mail and e-mail, answers routine letters and e-mails.Makes appropriate referrals for information and/or services to other government or community resources.Supports administrative processes to include purchasing and supply management and data collection.Participates in special projects and events and effectively communicates, coordinates, and collaborates with partner organizations.Manages cash/credit/check revenue, OFC program registration and distributable documents, and program entry.May be called on the assist MCC Registrar and administrative team.May be required to drive program participants in a 10-passenger van.Other duties as assignedNote: Due to program needs this position may require frequent evening, weekend and holiday work.
 
SUPPLEMENTAL INFORMATION
 MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies) High school graduation and two years of experience providing administrative support in the assigned functional area(s).CERTIFICATES AND LICENSES REQUIRED: Driver's license AED (within 3 months of hire)CPR (within 3 months of hire)First Aid (within 3 months of hire)NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete the following to the satisfaction of the employer: Criminal Background InvestigationChild Protective Services Registry CheckDriving Record CheckDue to nature of job requirements and working with teens, applicant must be a minimum age of 21.PREFERRED QUALIFICATIONS: Experience managing a mild to high-traffic central reception desk and producing quality work in a distracting environment. At least three years of customer service experience working with a diverse community. Experience working with registration software.Experience with processing financial payments.Possess strong customer service experience skills and the ability to maintain working relationships with the staff and the public.Experience with and knowledge of Fairfax County programs, services, and resources.PHYSICAL REQUIREMENTS: Job is generally sedentary in nature; however, visual acuity is required to read computer monitor, incumbent must be able to operate keyboard driven equipment.Ability to drive 10 passenger van and lift at least 25 pounds.Ability to communicate with others verbally and in writing.All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview and may include a practical exercise.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home — including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY#LI-AP1

OFC Customer Service Representative (Admin Asst III)

JOB
 This position works as a detail-oriented and collaborative accounts payable/accounts receivable supervisor to support critical financial processes that keep our programs running smoothly and efficiently. This role provides oversight in accounts payable, accounts receivable, and financial reporting, while ensuring full compliance with Generally Accepted Accounting Principles (GAAP), county policies, and state and federal requirements.Why Join DFS?You’ll be part of a mission driven department dedicated to strengthening individuals, families, and communities. This role offers meaningful work, collaboration with knowledgeable colleagues, and opportunities to develop within a diverse and supportive environment.Key Responsibilities: Provides processing oversight for accounts payable and accounts receivable activities.Reviews, analyzes, and reports on financial data from multiple systems including JP Morgan Chase, Bank of America, FOCUS (SAP), and more.Supports DFS Fiscal Leadership with audit requests.Ensures accuracy of accounts payable postings and manages payment documents.Oversees the DFS Travel Program and Gift Card Program, including procurement card management, funds reservations, high priority payments, vendor setup, and employee reimbursements.Serves as a primary point of contact for DFS staff regarding finance and travel policies and procedures.Conducts complex financial reconciliations and onsite gift card safe audits.Monitors spending and funding availability to maintain accurate encumbrances.Supports DFS Budget Unit with anticipated travel budget planning.Assists Financial Specialists II and III with the monthly LASER reimbursement analysis and submissions.Prepares audit documentation, as required, and preparation of ad hoc reports and analysis in support of accounts payable/receivable functions. Maintains accurate, clearly labeled documentation on all transactions and files. Ensures that records meet prescribed retention requirements.Manages all incoming bank wire revenue including researching, tracking, processing, and reconciliation.Collaborates with DFS program staff and key county partners including the Department of Finance and Department of Procurement and Material Ensures policy compliance and timely financial processing.Supervises an Administrative Assistant IV, including reviewing and approving reservations, payment documents, journal entries, and reallocations.
 
EXAMPLE OF DUTIES
 (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)Prepares financial statements and reports and reviews for accuracy;Oversees the processing of budget, procurement, and/or payment documents;Analyzes cost, revenue and operating expenses;Maintains special revenue/account funds;Develops, prepares and justifies the budget for a small agency or assists with budget development for a large agency.
 
SUPPLEMENTAL INFORMATION
 MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least 6 credit hours of basic accounting principles and concepts.BRIDGE CLASS EMPLOYMENT STANDARDS: Four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.PREFERRED QUALIFICATIONS: Strong analytical skills and attention to detail.Experience with accounts payable, accounts receivable, procurement, or financial reconciliations.Ability to interpret and apply financial and administrative policies.Experience supervising or providing oversight to administrative or financial staff.Strong communication and customer service skills with the ability to advise staff on financial processes.Proficiency with financial systems (SAP preferred) and Microsoft Office applications.NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, credit check, and a Child Protective Services check to the satisfaction of the employer.PHYSICAL REQUIREMENTS: Ability to work on-site in an office environment.Ability to use office equipment, to include copiers, scanners, and computers (including MS Office software and county applications)Ability to file and retrieve hard copy files from a high file cabinet.Ability to work with customers and coworkers in person, over the phone, and through video conferencing (Including MS Teams and Zoom). All duties may be performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY. #LI-RS1

Financial Specialist I

JOB
 Provides procurement, financial, contracts and accounts payable support to the Fairfax-Falls Church Community Services Board (CSB). Processes financial, accounts payable and procurement documents; contract and/or amendment monitoring and tracking; reporting, monthly reconciliation, and assistance with audit requests. Performs and tracks the processing of documents to include shopping carts, purchase orders, receiving, funds reservations (non-po payments), journal entry creation, vendor account creation, local travel, lease payments, procurement card management, training CSB program staff, and reconciliation. Works with fiscal staff, program staff, county financial and procurement agencies to complete financial, procurement, and reporting duties. Maintains responsibility for executing the procurement, financial and contractual processes required to achieve the funding appropriation determined by the CSB Financial Manager and approved as part of the county’s budget process. Works under general supervision of the assigned Financial Specialist II on the CSB Procurement Team. The successful candidate will be detail-oriented, a problem solver, and able to multitask and prioritize. They must be able to establish and maintain effective relationships with both internal and external contacts. The candidate should be well organized, flexible, and adept at supporting a work environment that collaborates and coordinates with a variety of county departments. They will be proactive, efficient, and resourceful, and will demonstrate a high level of professionalism and confidentiality. CSB strives to create a work environment that facilitates professional growth by broadening your skill base with extensive training and development, modeling best practices in employee relations, employee recognition programs and advancement opportunities along with providing a highly competitive wage and benefits package. Since 1969, the Fairfax-Falls Church Community Services Board Community Services Board has served individuals of all ages who have mental illness, substance use disorders, serious emotional and/or developmental disabilities. Our vision, aligned with the goals of One Fairfax, is that everyone in our community has the support needed to live a healthy, fulfilling life. Fairfax County is a dynamic and diverse community spanning over 400 square miles. With over 1.2 million residents, Fairfax County is the most populous jurisdiction in Virginia. Operating as part of Fairfax County government's human services system the CSB provides a wide array of services offering opportunities for career growth and advancement.Here are some of additional benefits CSB employees enjoy: Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home — including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity. A foreign language skills stipend of up to $1560/year (full-time) may be given for qualified bi-lingual employees.To find out more about the benefits of working with Fairfax County Government, please visit the CSB Careers Page.Note: To learn more about careers that make a difference, watch our video "CSB Celebrates 50th Anniversary of Providing Care."
 
SUPPLEMENTAL INFORMATION
 MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies.)Graduation from an accredited four-year college or university with a bachelor's degree in accounting; or a bachelor's degree in business administration or related field that has been supplemented by at least 6 credit hours of basic accounting principles and concepts.BRIDGE CLASS EMPLOYMENT STANDARDS: Four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check, a Child Protective Services Registry check, and sanction screening to the satisfaction of the employer. A TB screening upon hire.Certain positions with financial responsibility within this class may be subject to criminal background checks and/or credit checks as a condition of employment and periodically thereafter, as determined by the department head. Applicants and employees within these positions must demonstrate financial responsibility in personal finances as a condition of employment.This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.) PREFERRED QUALIFICATIONS: Experience using enterprise system (such as FOCUS, SAP) relative to Procurement, Contracts, and Accounts Payable activities. One to two years of experience in procurement/accounts payable support Strong experience in procurement, accounts payable, and/or contracts relative to governmental policies. Experienced with and strong Microsoft Office skills specifically in Excel.PHYSICAL REQUIREMENTS: Job is generally sedentary in nature. Ability to bend, stoop, stretch, move and lift of up to 20 lbs. Ability to use a personal computer, including keyboard and mouse, and read a computer monitor. Incumbent must be able to communicate both orally and in writing. All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel Interview and may include a practical exercise. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce. Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.#LI-AP1

Financial & Procurement Specialist (Financial Specialist I)

JOB
 Manages and supervises the information department of a community library. Manages and supervises the branch in the absence of the branch manager. Serves on branch management team. Responds to the needs of library customers and resolves more complex customer issues. Performs all essential information and support duties. Performs other duties as may be assigned to further the goals and objectives of Fairfax County Public Library.Note: This job announcement may be used to fill multiple current and future full-time Community Assistant Branch Manager (Librarian II) vacancies; current vacancies are located at the following branches: Burke Centre Library, 5935 Freds Oak Road, Burke, VA, 22015Thomas Jefferson Library, 7415 Arlington Boulevard, Falls Church, VA, 22042-7409Salary: The salary offer will be in the minimum to midpoint ($65,474.66 to $83,310.03) of the advertised compensation range. Compensation rules apply per Fairfax County Personnel Regulations for current Fairfax County Government and Fairfax County Public Schools employees.Schedule: Scheduling flexibility is imperative. Standard hours may include day and/or evening hours to include weekdays and weekends.To learn more about a career with Fairfax County Public Library, watch our video "Library Staff Share Why They Love Working at the Library"
 
EXAMPLE OF DUTIES
 (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)Serves on Branch Management Team;Serves as person-in-charge;May schedule staff and plan workflow to ensure adequate coverage;Resolves non-routine patron interactions by communicating and interpreting library policy for staff and the general public;Addresses the more difficult and complex reference and reader advisory services;Promotes and represents Library System before outside groups;May develop informational finding tools;May select, train, supervise, and evaluate subordinate personnel;May facilitate staff meetings;Answers informational and reference questions from customers using print and electronic resources;Assists and instructs customers in the use of print and online materials and technology;Advises and assists customers in the selection of books, periodicals, media, and other materials;Plans and provides programs and outreach to customers of all ages;Maintains collection by weeding, marketing, and merchandising library materials;Troubleshoots library computers and reports unresolved problems through proper channels;Performs copy cataloging of library materials;Identifies materials to be considered for addition to the library collection;Remains current in resources, services and technologies in the information field;May supervise volunteers.Serves as acting branch manager in the absence of the branch manager;Assists community branch manager in planning and directing the activities of a community library;Directly supervises adult information services and the youth services manager within the branch;Oversees the management of the branch collection.
 
SUPPLEMENTAL INFORMATION
 MINIMUM QUALIFICATIONS: Master's degree from an ALA (American Library Association) accredited library school and one year of professional library experience.CERTIFICATES AND LICENSES REQUIRED: Possession of a certificate issued by the Virginia State Board for Certification of Librarians within three (3) months of date of appointment to the position.NECESSARY SPECIAL REQUIREMENTS: The appointee to the position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer.PREFERRED QUALIFICATIONS: Two or more years of public library experience with one or more years of experience in a supervisory capacity training, coaching, and evaluating staff.Experience assisting customers of all ages with informational, instructional and/or readers' advisory services.PHYSICAL REQUIREMENTS: Ability to lift up to 15 lbs. Ability to input, access, and retrieve information from a computer. Ability to perform repetitive hand, arm, wrist and shoulder movements. Ability to stand for 2 hours at a time. Ability to shelve materials at all height levels. Ability to stoop, bend, reach, squat, and kneel. Ability to travel to various locations throughout Fairfax County to provide coverage, attend meetings and trainings. Physical requirements are applicable to all duties. Ability to push and pull 4-wheeled book bins filled at 90% capacity, requiring 20 lbs. of initial (starting) force, and a sustained force of 10 lbs. after initial acceleration. Ability to push and pull 4-wheeled book carts filled at 70% capacity, requiring 14 lbs. of initial (starting) force, and a sustained force of 7 lbs. after initial acceleration. All duties performed with or without reasonable accommodations.SELECTION PROCEDURE: Panel interview and may include exercise.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity. Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.#LI-JY1

Community Assistant Branch Manager (Librarian II)

JOB
 Are you looking for an enriching opportunity to help to transform the life and health of our community? Then look no further, come join the Fairfax County Health Department team and use your skills and abilities to “Protect, promote and improve the health and quality of life for all who live, work and play in our community."If you are interested in joining a team of exceptional services, our team is ready to connect with you! We are looking for a dedicated and effective Administrative Assistant III. This position provides comprehensive administrative support to the Division of Environmental Health and plays a key role in processing applications through the electronic permitting Planning and Land Use System (PLUS). Responsibilities include scheduling inspections, preparing and distributing correspondence, reports, and meeting materials. The role also provides frontline customer service by answering calls and responding to public inquiries. Additional duties include preparing daily financial reconciliations reports, processing P-Card transactions and responding to Freedom of Information Act (FOIA) requests. This position helps onboard and train new staff and serves as a backup to Administrative Assistant V. Working closely with a team of administrative professionals, this position ensures seamless support across Environmental Health Programs.Note: The assigned functional areas of this position are general administrative support, office administration, receptionist/public contact, and/or information systems/software.
 
EXAMPLE OF DUTIES
 (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)General Financial DutiesUses spreadsheets or databases to organize information and produce standard reports;Prepares a variety of complex disbursement forms (e.g., check requests, travel forms, cash sheets, and journal entries) for routing and approval;May approve some disbursement forms;Compiles and maintains monthly, quarterly, semi-annual, and annual totals, reports, and financial statements;Explains fiscal rules and procedures to employees to ensure uniform application.Fiscal AdministrationSets up accounts through corporate systems;Reconciles ledgers;Prepares status reports;Gathers data for use by others in preparing budget;Prepares transfer vouchers and interfund billing;Monitors external accounts for discrepancies.AccountingPrepares wide variety of accounting forms;Reconciles daily receipts or accounts receivable/payable;Identifies discrepancies and makes corrections;Collects required documents;Prepares and authorizes expense vouchers and/or invoices within limited authorization levels.PurchasingVerifies requests for goods and services against county contracts and funding sources;Orders goods or services and follows up/resolves discrepancies and ensures delivery;Authorizes requests for goods and services in corporate systems;Ensures appropriate routing and approval of purchase requests.Scheduling & Coordinating for OthersMaintains calendar(s);Schedules meetings;Makes and cancels appointments;Schedules rooms for classes, meetings, conferences, etc.;Coordinates audiovisual, training equipment, refreshment requests;Set up schedules for internal administrative staff to insure that they are available to meet changing work needs.CommunicationComposes routine correspondence on behalf of the executive/work unit head.Office ManagementProvides administrative support and implements procedures;May supervise others;Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;Trains and orients new employees;Provides and explains relevant policies and procedures.General AdministrativeComposes routine correspondence on behalf of the executive/work unit head.Receptionist/Public ContactSchedule appointments;Explains departmental policy/procedure but does not interpret them;Responds to inquiries that require referencing a variety of sources and utilizing knowledge of the department/county operations.Word Processing/TypingKeys/types complex documents (e.g., technical);Proofs spelling and grammar;Uses multiple software packages to prepare equations, statistics, tables and/or presentations;Compiles reports from edited drafts;Uses macros and templates developed by others.Information Systems/SoftwarePerforms data entry with some knowledge of department/work unit/program;Manipulates screens for additional entries;Generates routine reports;Creates simple spreadsheets;Maintains databases.ReportsCompiles routine factual/numerical reports using readily available information.PayrollProcesses pay adjustments;Transmits on-line T&As;Regularly inputs routine Human Capital Management Enterprise Resource Planning system entries;Performs payroll functions (e.g., internal collection of time sheets, verify T&A entries, verify leave slips);Trains new employees on how to do on-line time.PersonnelPrepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);Provides basic new employee benefits information;Explains routine personnel policies and procedures;Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).
 
SUPPLEMENTAL INFORMATION
 MINIMUM QUALIFICATIONS: Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to") High school graduation and two years of experience providing administrative support in the assigned functional area(s).CERTIFICATES AND LICENSES REQUIRED: CPR certification (Required within 60 days of hire).AED certification (Required within 60 days of hire).NECESSARY SPECIAL REQUIREMENTS: The appointee to this position will be required to complete a criminal background check and Child Protective Services Registry check to the satisfaction of the employer. This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.) PREFERRED QUALIFICATIONS: Three or more years of experience providing administrative support in a fast-paced office environment.Knowledge of environmental health administrative policies and procedures related to permitting and inspections.Experience working with Planning and Land Use System (PLUS) or another electronic permitting system.Three or more years of experience with report generation and sorting data for reporting.Experience and knowledge of financial processes such as daily reconciliation of financial reports, procurement practices, P-Card transactions, financial policies, and procedures.Proficiency in the use of Microsoft Office 365 applications.Two or more years of experience serving in a lead or back-up capacity to a higher-level administrative role.FOIA processing and records management experience.PHYSICAL REQUIREMENTS: Job is generally sedentary in nature, and requires walking, standing, sitting (for long periods of time), and kneeling, reaching, bending, climbing stairs; may be required to lift or carry up to 25 lbs. as required for the position. Uses hands to grasp, handle, or feel. Visual acuity is required to read data from paper and on a computer monitor or other electronic device; ability to operate keyboard driven equipment and computer and use of touchscreen. Position frequently communicates and must be able to exchange accurate information with others verbally and in writing. Generally, works in an office environment and may occasionally be required to perform job duties outside of the typical office setting. Ability to drive a motor vehicle. All duties performed with or without reasonable accommodations. SELECTION PROCEDURE: Panel interview and may include exercise.Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.#LI-KA1

Administrative Assistant III

Join Fairfax County and explore 6   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.