Qureos Mentor

Ferrugio Design + Associates

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 About the Role
 
 
 We are seeking a highly organized, detail-oriented Executive Assistant &amp; Studio Coordinator to support daily operations across executive, administrative, and studio functions. This role is integral to keeping both the office and project workflows running efficiently.
 
 
 
 
 
 
 This is not a design role.
 
 Instead, this position focuses on
 
 FF&amp;E specification support, material library management, and executive/office coordination
 
 within a design-focused environment.
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Provide day-to-day administrative support to leadership
 </li>
 <li>
 Assist with data entry and organization of project specifications (FF&amp;E, finishes, materials)
 </li>
 <li>
 Maintain accurate and well-organized project documentation
 </li>
 </ul>
 
 
 Project Coordination &amp; Meeting Support
 
 
 <ul>
 <li>
 Attend internal project meetings and take clear, organized meeting minutes
 </li>
 <li>
 Document key decisions, action items, and follow-ups
 </li>
 <li>
 Distribute meeting notes to the team and help track progress on action items
 </li>
 <li>
 Assist in maintaining organization across active projects
 </li>
 </ul>
 
 
 Material Library &amp; FF&amp;E Support
 
 
 <ul>
 <li>
 Organize and maintain the office material library (samples, catalogs, finishes, etc.)
 </li>
 <li>
 Assist with compiling and managing FF&amp;E specifications and schedules
 </li>
 <li>
 Ensure materials and documentation are current, accurate, and accessible to the team
 </li>
 </ul>
 
 
 Vendor Coordination &amp; Industry Engagement
 
 
 <ul>
 <li>
 Coordinate with vendor representatives for product updates and sample management
 </li>
 <li>
 Schedule and manage vendor meetings and lunch &amp; learns
 </li>
 <li>
 Maintain relationships with reps and ensure consistent material flow into the office
 </li>
 </ul>
 
 
 Front Office &amp; Client Experience
 
 
 <ul>
 <li>
 Answer incoming company phone calls and direct appropriately
 </li>
 <li>
 Greet clients and guests, ensuring a professional and welcoming experience
 </li>
 <li>
 Serve as the face of the office and first point of contact
 </li>
 </ul>
 
 
 Office Operations
 
 
 <ul>
 <li>
 Maintain office organization, cleanliness, and day-to-day functionality
 </li>
 <li>
 Monitor and restock office and kitchen supplies
 </li>
 <li>
 Coordinate deliveries, vendors, and general office needs
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications
 
 <ul>
 <li>
 2+ years of experience in an administrative, executive assistant, office coordinator, or similar role
 </li>
 <li>
 Strong attention to detail, especially with data entry, documentation, and note-taking
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Highly organized with the ability to manage multiple responsibilities
 </li>
 <li>
 Proactive, dependable, and solution-oriented mindset
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 <ul>
 <li>
 Previous experience working in an
 
 architecture, interior design, or construction-related firm
 
 strongly preferred
 </li>
 <li>
 Familiarity with
 
 FF&amp;E specifications, material libraries, or design documentation
 
 is a strong plus
 </li>
 </ul>
 
 
 
 
 
 
 
 Important Note
 
 
 This role supports the design process but
 
 does not involve design responsibilities or creative production work
 
 . Candidates seeking a design-focused position may not find this role to be the right fit.
 
 
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 <ul>
 <li>
 Someone who takes ownership of both the office and operational workflows
 </li>
 <li>
 Detail-oriented and process-driven, especially with specifications and documentation
 </li>
 <li>
 Strong note-taker who can capture and communicate information clearly
 </li>
 <li>
 Comfortable balancing administrative duties with studio support tasks
 </li>
 <li>
 Professional, polished, and proactive in a client-facing environment
 </li>
 </ul>
 
 
 
 
 
 
 
 Compensation
 
 
 Competitive salary based on experience.
 
 
 
 
 
 
 
 
 How to Apply
 
 <ul>
 <li>
 Please submit your resume along with a brief note about your experience and why this role is a fit.
 </li>
 </ul>
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Executive Assistant & Studio Coordinator

Join Ferrugio Design + Associates and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Ferrugio Design + Associates

About Company

Executive Assistant & Studio Coordinator