Qureos Mentor

Fredericksburg ISD

<div><h1 class="jobSectionHeader">Primary Purpose:</h1>
Work under minimum supervision to ensure the efficient operation of the superintendent&rsquo;s office and provide clerical services to the superintendent, board of trustees, and cabinet-level administrators. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.<h1 class="jobSectionHeader">
Qualifications:</h1>
Education/Certification:
High school diploma or GED 
Special Knowledge/Skills:
Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, short correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Spanish language proficiency is a plus. 
Experience:
3 years or more advanced secretarial experience with extensive contact with people<h1 class="jobSectionHeader">
Major Responsibilities and Duties:</h1><h2 class="jobSectionHeader">
Records, Reports, and Correspondence</h2>
1. Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.
2. Record minutes of executive staff and board meetings as required.
3. Prepare all correspondence, memoranda, and reports for superintendent.
4. Comply with policies established by federal and state laws and regulations, and local board policy
Reception and Phones
5. Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.
6. Schedule appointments and maintain superintendent&rsquo;s calendar.<h2 class="jobSectionHeader">
Other</h2>
7. Ability to work collaboratively and maintain a professional relationship with all colleagues.
8. Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
9. Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
10. Compile, maintain, and file all reports, records, and other documents as required.
11. Maintain confidentiality.
12. Follow district safety protocols and emergency procedures.<h1 class="jobSectionHeader">
Supervisory Responsibilities:</h1>
None<h1 class="jobSectionHeader">
Mental Demands/Physical Demands/Environmental Factors:</h1>
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; occasional districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress 
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. 
Work days: 225 
FISD pays $365 a month towards TRS Health Insurance
FISD offers a free Employee Assistance Program 
FISD has affordable day care for their employees. 
You can earn up to 5 local and 5 state days if you start at beginning of school year. 
 
Applicants for all positions are considered without regard to race, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, religion, age, disability, genetic information, veteran or military status, or another legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice. 
 
In accordance with Title IX, the district does not discriminate on the basis of sex and is required not to discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. Inquires about the application of Title IX may be referred to the district&rsquo;s Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. Inquiries about the application of Title IX to employment should be referred to the Title IX Coordinator, (FISD Superintendent, 110 W Travis Street, 830-997-9551).</div>

Executive Assistant

<div><h1 class="jobSectionHeader">Primary Purpose:</h1>
Promote positive public relations between the school district and community. Prepare and provide information to the public about the activities, goals, and policies of the school district. Manage internal and external messaging, social media, content creation, and public relations. Provide efficient operation and management of a comprehensive Community Education plan. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the public.<h1 class="jobSectionHeader">
Qualifications:</h1>
Education/Certification:
Bachelor&rsquo;s degree in Communications, Marketing, Journalism, or related field 
Special Knowledge/Skills:
Excellent public relations, organizational, communication, and interpersonal skills
Ability to speak effectively before groups of employees, parents, or the public
Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district
Thorough knowledge of media relations and public relations functions
Community-based knowledge and knowledge of school district organization and operations 
Experience:
3 years journalism or communications experience<h1 class="jobSectionHeader">
Major Responsibilities and Duties:</h1><h2 class="jobSectionHeader">
Public and Community Relations</h2>
1. Serve as the information liaison between the school district and the community. Serve as district spokesperson and coordinate media coverage including preparing press releases and publishing articles and photos in local media, and other publications. Maintain social media accounts and website, create flyers for use inside and outside of the District. Manage brand consistency.
2. Ensure that public information activities contribute to the attainment of district goals and objectives.
3. Design, prepare, and edit district publications including newsletters, recruitment brochures, programs for special events, and other publications.
4. Develop and maintain an effective marketing plan for Community Education. Create all materials and distribute as needed.
5. Recruit, interview, hire and orient instructors/volunteers for the scheduled Community Education classes and activities in accordance with district guidelines.
6. Maintain scheduling and proper use of school facilities by Community Education students and instructors, including reserving the venue and preparing materials.
7. Develop at least three sessions of Community Education courses per year based on needs and requests; pursue mini-sessions to meet unique short-term needs
8. Maintain the program budget and ensure that costs remain within allocated amounts.<ul><li>
Collect and account for all tuition and fees collected</li><li>
Manage and submit payment for all Community Ed instructors</li><li>
Purchase all materials needed for Community Ed classes</li><li>
Ensure that classes offered generate sufficient tuition</li></ul>
9. Host Community Ed Advisory Committee at least quarterly.
10. Demonstrate behavior that is professional, ethical and responsible.
11. Serve as district representative on community committees as required. Demonstrate awareness of district-community needs and initiate activities to meet those needs including speaking at civic organization meetings and make presentations.<h2 class="jobSectionHeader">
Policies, Reports, and Correspondence</h2>
12. Develop and publicize reports related to the performance of the district and articulate district goals and objectives.
13. Comply with policies established by federal and state law, State Board of Education rule, and local board policy.
14. Manage social media channels, monitor comments/reviews, and maintain website content for accuracy and engagement.
15. Develop, write and edit content for websites, blogs, newsletters, and social media platforms (e.g., LinkedIn, Instagram, Facebook).<h2 class="jobSectionHeader">
Budget</h2>
16. Develop and administer the department budget based on documented needs and ensure that operations are cost effective and funds are managed wisely.<h2 class="jobSectionHeader">
Other</h2>
17. Maintain confidentiality.
18. Maintain a professional relationship with colleagues, students and parents.
19. Help maintain a strategic community relations program and promote positivity within the school district and community.
20. Exercise professional discretion and independent judgment.
21. Frequently entails weekend or evening hours to support events.
22. Follow district safety protocols and emergency procedures.<h1 class="jobSectionHeader">
Supervisory Responsibilities:</h1>
None<h1 class="jobSectionHeader">
Mental Demands/Physical Demands/Environmental Factors:</h1>
Tools/Equipment Used: Standard office equipment including personal computer and peripherals; camera; video camera
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours; frequent districtwide.
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Work days: 210, 220 or 225 
FISD pays $365 a month towards TRS Health Insurance 
You can earn up to 5 local and 5 state days if you start at beginning of school year. 
 
Applicants for all positions are considered without regard to race, color, sex (including pregnancy, sexual orientation, or gender identity), national origin, religion, age, disability, genetic information, veteran or military status, or another legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice. 
 
In accordance with Title IX, the district does not discriminate on the basis of sex and is required not to discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. Inquires about the application of Title IX may be referred to the district&rsquo;s Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both. Inquiries about the application of Title IX to employment should be referred to the Title IX Coordinator, (FISD Superintendent, 110 W Travis St, 830-997-9551.</div>

Communications/Community Education Coordinator

Join Fredericksburg ISD and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Fredericksburg ISD

About Company

Executive Assistant

Communications/Community Education Coordinator