Urwah Admin

Freshfields Bruckhaus Deringer LLP

<div><div>We are looking to recruit a personal assistant to provide professional legal support to our fee earners and general administrative support to ensure smooth operations in our Abu Dhabi office. The key responsibilities of this role relate to personal assistant duties, and to participate in office operation activities when required to meet business needs.</div><div></div><div>
It is important to note that there are peaks and throughs in workload of the role where not all those tasks outlined are applicable on a daily or weekly basis. Some are ad-hoc tasks as and when they occur to meet business requirements (eg. office maintenance, support with events, proposals, client meetings etc.)</div><div></div><div>
Key responsibilities and deliverables</div><div></div><div>
Office Operations</div><ul><li><div>
Ensures office and client meeting spaces are kept clean, fully stocked and well maintained.</div></li><li><div>
Handle catering requests for meetings. Liaison with suppliers and contractors to ensure service standards are met.</div></li><li><div>
Prepares payment requests for general office services, work with MENA Accounts team.</div></li><li><div>
Controls stationary inventory and deals with vendors to place orders when necessary.</div></li><li><div>
Delivering, collecting and distributing documents and post.</div></li><li><div>
Coordinate local logistics, bookings and transportation for visitors and new joiners.</div></li><li><div>
Assists with organising office delivery Gate Passes for suppliers with ADGM facility managers. Work with ADGM facility managers on permit applications for suppliers to undertake approved work activities in the Freshfields office within the ADGM campus.</div></li><li><div>
Assists with issuing and logging office access cards as well as prepares applications for lift and parking permits with ADGM facility managers as necessary.</div></li><li><div>
Provides administrative support to business services teams in MENA as required. Contributes to office/ team projects on an ad hoc basis.</div></li></ul><div></div><div>
Office Reception</div><ul><li><div>
Answers phone calls through the reception, directs as appropriate and takes accurate messages.</div></li><li><div>
Greets and farewells clients in a friendly and professional manner and escorts them to the boardrooms. Sets up and services refreshment requirements and ensures the room is checked on a regular basis during meetings and assist with cleaning when required.</div></li><li><div>
Manages incoming and outgoing couriers and deliveries and arranges distribution in a timely manner. Tracks outgoing packages to ensure receipt. Allocates fees to the appropriate cost code or client as per office procedures.</div></li></ul><div></div><div>
PA responsibilities</div><div></div><div>
Client engagement</div><ul><li><div>
Responds to, assesses and prioritises clients&rsquo; requests, however communicated, and offers appropriate efficient and business-like help and assistance to meet their needs.</div></li><li><div>
Maintains a good knowledge of current matters and carries out client liaison duties including regular WIP updates.</div></li><li><div>
Develops and maintains an up-to-date knowledge of the stage of the matter upon which the fee earners are working, current matter workloads, potential issues and sensitivities.</div></li></ul><div></div><div>
Marketing and Business Development activities</div><ul><li><div>
Proactively supports fee earners&rsquo; MBD responsibilities. Includes submitting content to MBD systems (CV database, pitch/experience lists etc), intranet/LinkedIn publishing, prompting fee earners to provide material for uploading, conducting basic research on potential clients, running regular activity and tracking reports to support MBD initiatives.</div></li><li><div>
Carries out basic business development duties such as updating contacts and sending out business development materials, in conjunction with the MENA BD team.</div></li><li><div>
Assists with administrative support for both internal and external business development and client events, working in conjunction with the relevant central and practice based MBD teams as appropriate.</div></li><li><div>
Support the MBD department as required on the production of pitches, client presentations and maintaining up-to-date CVs for fee earners.</div></li></ul><div></div><div>
General administrative support</div><ul><li><div>
Communicates regularly with relevant fee earners, line manager and PA team members to ensure high level of awareness of current priorities, fee earners&rsquo; whereabouts and service requirements.</div></li><li><div>
Manages incoming communication (including fee earners&rsquo; e-mail), drafts and transcribes replies when directed by fee earners and ensures all mail is processed in an accurate and timely manner.</div></li><li><div>
Proactively manages fee earners&rsquo; diaries, makes appointments, arranges meeting rooms and organises travel arrangements and expense claims to ensure all work activities are scheduled effectively. Able to make reasoned decisions when conflicts occur, or know when to refer to fee earner for the decision.</div></li><li><div>
Arranges all travel effectively and efficiently. This must include understanding fee earners&rsquo; preferences, anticipating additional requirements (accommodation, currency, returns, transfers) and planning in contingency.</div></li><li><div>
Types letters, correspondence and legal documentation (often involving confidential material). Proofreads all work to ensure that completed documents are delivered accurately and to an appropriately high standard.</div></li><li><div>
Establishes and maintains a robust electronic filing system and other administration systems (such as client files if required) to ensure completeness and accuracy of technical, professional and matter information. Uses Worksite for e-mail filing as per departmental standards.</div></li><li><div>
Carries out day-to-day administrative tasks to ensure provision of high quality service in all areas, including liaison with department business centres and other service departments as appropriate.</div></li><li><div>
Assists fee earners with basic technical queries allowing them to make best use of available IT and KBD resources. Ensures own knowledge of technical packages is up to date. Coordinate with global and/ or regional IT teams as required to resolve any technical issues.</div></li><li><div>
Assists with administration, co-ordination and logistics for internal seminar and training events, ensuring relevant events are diarised for fee earners.</div></li><li><div>
Carries out risk checks, matter openings and draft engagement letters.</div></li><li><div>
Assists fee earners with the billing processes, preparing first drafts of bill narratives and managing process of sending bills end-to-end. This includes ensuring Freshfields information is correct and up to date on various client supplier portals, often in conjunction with e-Billing team.</div></li><li><div>
Provides fee earners with appropriate support in managing personal matters, such that fee earners are able to focus their time on providing efficient services to clients.</div></li><li><div>
Provide support to the wider PA and business services teams where necessary.</div></li><li><div>
Involvement in ad-hoc projects as assigned by line manager.</div></li></ul><div></div><div>
Key requirements (Communication/skills/experience)</div><div><i>
Essential</i></div><ul><li><div>
Administrative support experience</div></li><li><div>
English at business fluent level</div></li><li><div>
Excellent communication skills (written and oral).</div></li><li><div>
Friendly and helpful customer service approach.</div></li><li><div>
Good organisational skills and attention to detail.</div></li><li><div>
Ability to prioritise and act on own initiative.</div></li><li><div>
Able to work fast to tight deadlines.</div></li><li><div>
Able to work as part of a team.</div></li><li><div>
Ability to adopt a flexible and proactive approach and retain a professional attitude under pressure.</div></li><li><div>
Flexibility to work in evenings and/ or weekends as required.</div></li><li><div>
Excellent IT Skills, including fast, accurate audio and copy typing (60 wpm).</div></li><li><div>
Able to produce high quality Word and PowerPoint documents.</div></li><li><div>
Able to create, manipulate and interrogate Excel spreadsheets.</div></li><li><div>
Experience in using FileSite, Intapp, WorkDay, SalesForce, IntroHive or industry equivalent</div></li><li><div>
Willingness to broaden experience and develop skills further.</div></li><li><div>
Willingness to work overtime and/or outside of normal working hours as required.</div></li></ul><div></div><div><i><br>
Desirable</i></div><ul><li><div>
Valid UAE driver&rsquo;s license</div></li><li><div>
Formal legal secretarial qualification</div></li><li><div>
Experience working in a legal environment</div></li><li><div>
Competent in Arabic language is an advantage</div></li></ul></div><div></div>

Personal Assistant

<div><div>Role Summary</div><div>
We have advised clients in the MENA region for over 30 years and have been on the ground for over 10 years. During this time we have established the firm as a leader in the legal market, acting on many of the best deals and winning over key regional clients.</div><div></div><div>
After another strong year, the MENA Global Transactions (Corporate) practice has a solid pipeline of work for the most high profile and highly sophisticated clients in the region. As a result, we are looking to recruit an Associate or Senior Associate (subject to level of technical experience) to join the Global Transactions (Corporate) practice. The successful candidate will work on a broad mix of transactions, with a primary focus on private and public M&amp;A work and joint ventures. Most of the work will have a significant international dimension (bringing with it real visibility across our network), and will range from some of the largest and most complex transactions to smaller deals which provide greater responsibility.</div><div></div><div>
Key Responsibilities and Deliverables</div><ul><li><div>
Working on a wide variety of transactions for a range of clients</div></li><li><div>
Working on full scale worldwide acquisitions of existing businesses, new ventures and a variety of joint ventures</div></li><li><div>
Involvement in the highest profile transactions in the market, not only regionally but globally</div></li><li><div>
Contributing to developing and deepening relationships with existing key clients</div></li><li><div>
Mentoring more junior colleagues and demonstrating leadership on corporate transactions</div></li><li><div>
Developing and managing client relationships</div></li><li><div>
Initiating specific business development activities</div></li></ul><div></div><div>
Key Requirements</div><ul><li><div>
5 &ndash; 8 years PQE in England and Wales terms (or equivalent)</div></li><li><div>
Committed to relocate and/ or pursue legal career in the Middle East</div></li><li><div>
Strong academic record and qualifications</div></li><li><div>
Strong technical and commercial background</div></li><li><div>
Highly effective communicator (both oral and written)</div></li><li><div>
Able to work effectively as part of a team</div></li><li><div>
Confident, self-motivated and committed to providing excellent client service</div></li><li><div>
Able to manage a high degree of responsibility of work demands</div></li><li><div>
Enthusiastic participant in business development activities, including networking, organising and delivering seminars, attending conferences and publishing as well as proactive involvement in knowledge management</div></li><li><div>
Our lawyers in Dubai work closely with colleagues in other offices and are responsible for transactions throughout the MENA region. The candidate must be willing and able to travel across the MENA region and further afield as and when required</div></li></ul></div>

Senior Associate

<div><div>After another strong year, the MENA Global Transactions (Corporate) practice has a solid pipeline of work for the most high profile and highly sophisticated clients in the region. As a result, we are looking to recruit an Associate (mid to senior level subject to relevant experience) to join the Global Transactions (Corporate) practice in Abu Dhabi.</div><div></div><div>
The successful candidate will work on a broad mix of transactions, with a primary focus on private and public M&amp;A and joint ventures. Much of the work will have a significant international dimension, providing visibility across our global network. Transactions will range from some of the largest and most complex deals to smaller matters that offer greater responsibility and direct client exposure.</div><div></div><div>
For this position, we are looking for a 3 to 6 years PQE lawyer (England &amp; Wales or equivalent) to work on a wide variety of transactions for clients across the region and globally.</div><div></div><div>
If you are interested in joining a Band 1-ranked corporate practice, working on some of the most prestigious deals in the market, we would love to hear from you.</div><div></div><div>
Department:</div><div></div><div>
We are widely regarded as having one of the leading corporate transactional and advisory practices in the world and we continue to act on some of the most prestigious and complex international deals &ndash; the Middle East and North Africa (MENA) region is no exception to this, where our corporate practice covers M&amp;A (particularly cross border), joint ventures, securities and capital market transactions, regulatory, restructurings and reorganisations as well as more general corporate advisory work.</div><div></div><div>
We act for a variety of organisations including sovereign wealth funds and government investment vehicles, leading regional and international corporates, international and regional banks, some of the most successful regional and international private equity houses, supporting them with their most complex and strategically important transactions.</div><div></div><div>
Our core sectors include financial institutions, energy (especially oil &amp; gas) and utilities, healthcare, retail and consumer and telecommunications within which we advise on outbound investments across the globe as well mandates throughout the region including in the GCC, wider Middle East and North Africa.</div><div></div><div>
Our practice is ranked Band 1 across the Middle East by all of the leading legal research directories.</div><div></div><div>
Our Middle East team has over 50 lawyers across the region in the UAE (Abu Dhabi and Dubai), Bahrain and Saudi Arabia. Our Global Transactions (Corporate) Practice is Freshfields MENA&rsquo;s largest practice with experienced lawyers throughout the region.</div><div></div><div>
Key Responsibilities:</div><div></div><ul><li>
Working on a wide variety of transactions for a range of clients</li><li>
Working on full scale worldwide acquisitions of existing businesses, new ventures and a variety of joint ventures</li><li>
Involvement in the highest profile transactions in the market, not only regionally but globally</li><li>
Contributing to developing and deepening relationships with existing key clients</li><li>
Mentoring more junior colleagues and demonstrating leadership on corporate transactions</li><li>
Contributing to developing and managing client relationships</li><li>
Initiating specific business development activities</li></ul><div></div><div>
Key Requirements:</div><div></div><ul><li>
3 &ndash; 6 years PQE in England and Wales terms (or equivalent)</li><li>
Committed to pursuing a legal career in Abu Dhabi</li><li>
Strong academic record and qualifications</li><li>
Strong technical and commercial background</li><li>
Highly effective communicator (both oral and written)</li><li>
Able to work effectively as part of a team</li><li>
Confident, self-motivated and committed to providing excellent client service</li><li>
Able to manage a high degree of responsibility of work demands</li><li>
Enthusiastic participant in business development activities, including networking, organising and delivering seminars, attending conferences and publishing as well as proactive involvement in knowledge management</li><li>
Our lawyers in Abu Dhabi work closely with colleagues in other offices and are responsible for transactions throughout the MENA region. The candidate must be willing and able to travel across the MENA region and further afield as and when required</li></ul></div>

Associate (Mid to Senior level; Abu Dhabi)

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Freshfields Bruckhaus Deringer LLP

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Personal Assistant

Senior Associate

Associate (Mid to Senior level; Abu Dhabi)