Abrar Admin

Fritz&Muller

<div>Location: Dubai 
Salary: AED 5,000 monthly (all inclusive)
From Fritz&amp;Muller, we are currently partnering with a leading company in the Ingredients industry in the search for an Admin &amp; Operations Coordinator to support day-to-day business operations and executive management.
We are looking for a high-energy, hands-on, and highly organized professional who thrives in a fast-paced, multitasking environment. The ideal profile is someone naturally proactive, solution-oriented, and always ready to resolve the day-to-day challenges of the business with agility and ownership.
This position requires a strong operational mindset, excellent coordination skills, and previous experience supporting Director-level agendas, travel, and executive priorities.<h2 class="jobSectionHeader">
Key Responsibilities</h2><ul><li>
Manage end-to-end HR administration processes, including visa management (new visas, renewals, cancellations), contracts, and employee documentation</li><li>
Coordinate medical insurance and employee benefits administration</li><li>
Support payroll inputs, including attendance, leave records, and employee data accuracy</li><li>
Oversee the daily management of Zoho CRM, Zoho Books, and Zoho Projects, ensuring data integrity, workflow discipline, and correct internal usage</li><li>
Track KPIs, active projects, meetings, and deadlines, providing regular reporting and operational insights</li><li>
Support billing processes, including expense tracking, supplier invoice entries, and finance coordination within Zoho</li><li>
Act as the main internal point of contact for Zoho-related processes, troubleshooting, and process improvements</li><li>
Manage office operations, including supplies, vendors, maintenance, and cost control</li><li>
Ensure a well-structured, efficient, and fully functional office environment</li><li>
Coordinate complex travel arrangements for Directors, including flights, hotels, transportation, and itinerary management</li><li>
Manage and maintain Director-level agendas, meetings, calendar alignment, and stakeholder coordination</li><li>
Provide executive and personal assistance to Directors, including documentation, communications, and follow-up on key action points</li><li>
Proactively solve day-to-day operational issues, anticipating risks and ensuring smooth business continuity</li></ul><h2 class="jobSectionHeader">
Requirements</h2><ul><li>
Bachelor&rsquo;s Degree in Business Administration or a related field</li><li>
1&ndash;3 years of experience in administration, operations, executive support, or office coordination roles</li><li>
Mandatory hands-on experience with Zoho CRM / Zoho Books / Zoho Projects (non-negotiable)</li><li>
Proven experience in visa processing and HR documentation management</li><li>
Previous experience managing Director-level calendars, agendas, travel, and executive support</li><li>
Strong multitasking capabilities with the ability to handle multiple urgent priorities simultaneously</li><li>
Highly proactive, energetic, and comfortable working in a dynamic environment</li><li>
Strong problem-solving mindset with a natural predisposition to resolve operational issues quickly</li><li>
Excellent organizational skills and strong attention to detail</li><li>
Ability to manage confidential information with discretion and professionalism</li><li>
Advanced proficiency in MS Office (Excel, Word, PowerPoint)</li></ul><h2 class="jobSectionHeader">
What&rsquo;s in it for you</h2><ul><li>
Opportunity to join a dynamic and fast-growing international company</li><li>
Direct exposure to senior leadership and cross-functional business operations</li><li>
Career development path within Administration, HR, Operations, and Executive Support</li><li>
Fast-paced, collaborative, and high-ownership work environment</li><li>
Competitive compensation package</li></ul></div>

Admin & Operations Coordinator

Join Fritz&Muller and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Fritz&Muller

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Admin & Operations Coordinator