Qureos Mentor

Full Sail University

<div><div>If you're looking for the chance to learn, grow, and make a contribution to the community, look at employment opportunities with Full Sail University. You'll find your choice of career opportunities, great benefits, an environment that welcomes and values creativity, and a work experience that is both challenging and rewarding!</div><div></div>
We are seeking a highly organized and dependable Administrative Assistant to support our Executive Director, Head of Partnerships, and Director. This role is responsible for performing a wide range of administrative and clerical duties to ensure efficient daily office operations.<br>
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The Administrative Assistant will manage general administrative activities, coordinate communications, maintain schedules, and provide overall operational support to help drive team effectiveness and organizational success.<br>
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***This is a part time position working on campus in Winter Park, FL***<div>
Essential Duties and Responsibilities</div><ul><li>
Prepare reports and maintain appropriate filing systems.</li><li>
Answer and direct phone calls</li><li>
Organize and schedule appointments</li><li>
Plan meetings and take detailed minutes.</li><li>
Support event coordination and logistics</li><li>
Perform efficient web-based research to support projects</li><li>
Write and distribute emails, correspondence memos, letters, faxes, and forms</li><li>
Assist in the preparation of regularly scheduled reports</li><li>
Develop and maintain a filing system</li><li>
Update and maintain office policies and procedures</li><li>
Order office supplies and research new deals and suppliers</li><li>
Maintain contact lists</li><li>
Book travel arrangements</li><li>
Submit and reconcile expense reports</li><li>
Provide general support to visitors</li><li>
Act as the point of contact for internal and external clients</li><li>
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li><li>
Performs other duties as assigned</li></ul><div></div><div>
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel and office equipment.</div><div>
Ultimately, a successful Administrative Assistant should ensure our office's efficient, smooth day-to-day operations.</div><div><br>
Requirements.</div><ul><li>
Proven experience as an administrative assistant, virtual assistant, or office admin assistant</li><li>
Knowledge of office management systems and procedures</li><li>
Host VIPs and provide support for events</li><li>
Working knowledge of office equipment, like printers and fax machines</li><li>
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Zoom</li><li>
Knowledge is file-sharing ecosystems (SharePoint, Google Drive, Dropbox)</li><li>
Excellent time management skills and the ability to prioritize work</li><li>
Attention to detail and problem-solving skills</li><li>
Data &amp; record management skills (CRM)</li><li>
Excellent written and verbal communication skills</li><li>
Professionalism with a high level of confidentiality and discretion</li><li>
Gather and summarize relevant information from online sources in a timely manner</li><li>
Comfort level with digital content and basic media handling (Convert video files into Vimeo-compatible formats and assist with uploads)</li><li>
Strong organizational skills with the ability to multitask</li></ul><div></div><div>
Education and/or Work Experience:</div><ul><li>
High School degree; some college</li><li>
additional qualifications as an Administrative Assistant or Secretary will be a plus.</li></ul><div></div><div>
Environmental Factors/Physical Demands:</div><div>
Work is performed in an office environment. While performing the duties of this job, the employee is regularly required to have the ability to maintain active customer and employee communication; access, input and retrieve information from the computer system; enter alpha-numeric data into a computerized system often while listening on the telephone. May be subject to bending, reaching, kneeling, stooping, and lifting to thirty (30) pounds.</div><div></div><div>
Full Sail is an Equal Opportunity Employer.</div></div>

Administrative Assistant (Part-Time)

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Administrative Assistant (Part-Time)