Abrar Admin

Gallery flower shop

Job SummaryWe are seeking a highly motivated, professional, and fully bilingual English/Spanish Receptionist and Administrative Assistant to join our fast-paced immigration office. The ideal candidate is organized, responsible, attentive to detail, communicates well, follows instructions, works well with others, learns quickly, and remains professional under pressure. Full training will be provided, but the candidate must be willing to learn, work efficiently, and adapt quickly.Required Skills and Qualifications<ul><li>Fully bilingual in English and Spanish, both spoken and written</li><li>Highly organized and able to manage multiple tasks</li><li>Strong attention to detail</li><li>Ability to follow instructions carefully and accurately</li><li>Excellent customer service skills</li><li>Professional telephone etiquette</li><li>Strong written and verbal communication skills</li><li>Good grammar, spelling, and proofreading skills</li><li>Fast and accurate typing skills</li><li>Ability to work well as part of a team</li><li>Positive attitude and strong teamwork skills</li><li>Ability to communicate clearly with clients, attorneys, and coworkers</li><li>Ability to work efficiently in a fast-paced environment</li><li>Strong time-management and prioritization skills</li><li>Reliable, punctual, and dependable</li><li>Willingness to learn and accept training</li><li>Ability to maintain client confidentiality and professionalism</li><li>Basic computer skills, including email, scanning, Microsoft Office, Google Workspace, and Adobe Acrobat</li></ul>Job Responsibilities<ul><li>Answer incoming telephone calls professionally</li><li>Schedule and confirm consultations</li><li>Prepare/Draft legal documents, Motions, Affidavits, Declarations, Correspondence and other case related documents for Attorney review</li><li>Scan, upload, label, and organize documents</li><li>Assist with electronic filing and E-Filing</li><li>Enter and update client information accurately</li><li>Follow office procedures and attorney instructions</li><li>Maintain organized digital and physical files</li><li>Provide excellent customer service</li><li>Communicate effectively with clients and team members</li><li>Assist attorneys and legal staff with administrative duties</li><li>Perform other office tasks as assigned</li><li>Manage front desk duties, greeting visitors and directing them appropriately with professional phone etiquette.</li><li>Handle multi-line phone systems efficiently, ensuring all calls are answered promptly and routed correctly.</li><li>Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record keeping.</li><li>Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information at all times.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating personal assistant tasks as needed.</li><li>Provide excellent customer service by responding to client inquiries via phone or email and supporting client communication efforts.</li><li>Immigration law experience is a plus but not required.</li><li>Join us as a key contributor to our vibrant workplace! Your enthusiasm for organization combined with your strong communication skills will help us deliver exceptional service while fostering a positive office environment. We value energetic team players ready to grow their administrative expertise in a fast-paced setting!</li></ul>Pay: $17.00 - $18.00 per hourWork Location: In person

Office Clerk and Receptionist

Join Gallery flower shop and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Gallery flower shop

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Office Clerk and Receptionist