Qureos Mentor

Gates Foundation

<div>The Foundation
We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. We provide an exceptional benefits package to employees and their families which include comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation-paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. As a workplace, we&rsquo;re committed to creating an environment for you to thrive both personally and professionally.
The Team
The Foundation Strategy Office (FSO) is the primary function supporting the creation and evolution of our program-level strategies as well as exploring new paths to impact that align with our mission. This includes supporting the CEO, CFO, and Chief Strategy Officer in key accountabilities like strategy development, strategy revision, strategy performance measurement, portfolio management, and special initiatives to accelerate the impact of the foundation. 
 
We are a close-knit team that places a significant emphasis on maintaining and growing our positive, humble, and intellectually curious culture. We believe that small groups of deeply committed team members can do phenomenal things. We encourage debate and discussion of tough issues and are committed to the success of our clients. We invest proactively in each other&rsquo;s personal and professional growth.<div><div><div><div><div><div>
Application Deadline: April 26, 2026 at 11:59pm Pacific Time 
Your Role
The Assistant plays a key role in providing comprehensive administrative and logistical support to multiple principals in leadership positions. The Assistant is responsible for managing complex calendars, scheduling a high volume of meetings across multiple time zones, and helping principals stay aligned with their most important priorities. This includes managing high-volume email tracking, processing expenses and reimbursements, coordinating domestic and international travel, including logistics for flights, accommodations, ground transportation, and visa and passport support, and helping principals manage their calendars and balancing priorities across their projects. In addition to supporting individuals, the FSO Assistant will contribute to team operations by coordinating onboarding meetings for new hires, assisting with planning and logistics for team events and rhythm of business meetings, and helping to cultivate a positive and well-connected team culture.
Ideal candidates are self-motivated, proactive, and driven to support both principals and the team as a whole. They will have excellent attention to detail, responsiveness, and accuracy.
What You&rsquo;ll Do
Core Administrative Support<ul><li>
Provide comprehensive administrative support by managing high volumes of email, tracking priorities, handling expenses and reimbursements, and engaging in special projects as needed</li><li>
Assist with maintaining the team SharePoint site and/or org charts</li><li>
Leverage technology, Artificial Intelligence (AI), automation and digital tools to streamline support, ensuring efficiency and accuracy</li><li>
Support knowledge management and rhythm of business meetings as needed</li></ul>
Calendar Management<ul><li>
Provide high-level scheduling and calendar support for multiple principals &mdash;including those in leadership &mdash; by coordinating complex, high-volume meetings across time zones, managing calendars, prioritizing tasks, and ensuring effective communication and conflict resolution</li><li>
Continuous calendar(s) conflict management and meeting prioritization</li></ul>
Division/Team Support and Coordination<ul><li>
Support team effectiveness and culture by serving as a resource on business operations, participating in assistant meetings, and collaborating with leadership on team culture initiatives</li><li>
Support new team members with onboarding meeting coordination</li></ul>
Division/Team Events and Logistics Management<ul><li>
Assist in planning and logistics for events, including internal/external meetings, retreats, team building events, presentations, which may include coordinating arrangements and reimbursements for participants, handling venue and travel logistics, room set-up, and preparing and disseminating materials.</li><li>
Support or provide project management, planning, coordination, and preparation for deliverables and workstreams</li></ul>
Travel, Visa and Passport Support<ul><li>
Provide travel and visa support to principals, which may include coordinating flights, lodging, ground transportation, and security, confirming meetings and venues, preparing travel materials, and managing visa/passport processes</li></ul>
Communication<ul><li>
Communicate effectively with principals to ensure clarity on questions, conflicts, and trade-offs related to calendar management, facilitating informed decision-making</li><li>
Provide clear, timely, and audience-appropriate communications for all inquiries and requests, while maintaining consistent communication with internal and external partners</li><li>
Demonstrate professionalism and use discretion with sensitive information</li></ul> 
Your Experience<ul><li>
A Bachelor&rsquo;s degree or equivalent demonstrated experience</li><li>
Some experience in an administrative job for a complex and fast-paced organization</li><li>
Experience setting priorities and meeting deadlines while balancing multiple competing priorities</li><li>
Strong communication skills</li><li>
Experience working with MS Office suite, especially Outlook, and including CoPilot, Chat GPT and other AI tools is strongly preferred.</li><li>
Some experience with event planning or project management a plus</li></ul><ul><li>Must have unrestricted work authorization in the country where this position is located. The foundation does not provide immigration-related sponsorship for this role. This includes direct company sponsorship and any work authorization requiring a written submission or other immigration support from the company (H-1B, O-1, L-1, E, OPT, STEM-OPT, CPT, TN, J-1, etc.).</li></ul>
The salary range for this role is $31.44/hour to $44.04/hour USD. As a mission-driven organization, we strive to balance competitive pay with our mission. New hire salaries are typically between the salary range minimum and the midpoint. Actual placement in the range will depend on a candidate&rsquo;s job-related skills, experience, and expertise, as evaluated during the interview process.</div></div></div></div></div></div> 
Hiring Requirements
As part of our standard hiring process for new employees, employment will be contingent upon successful completion of a background check.
Candidate Accommodations
We&rsquo;re committed to providing an inclusive and accessible hiring experience for all candidates. If you have a disability or medical condition and need an accommodation at any stage of the application or interview process&mdash;such as an ASL interpreter, alternative interview format, or physical accessibility support&mdash;we&rsquo;re happy to help. Please contact HR@gatesfoundation.org with the position number and a brief description of your accommodation needs. Requests will be handled confidentially.
Inclusion Statement
We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion &mdash; of voices, ideas, and approaches &mdash; and we support this diversity through all our employment practices.
All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity.</div>

Assistant, Foundation Strategy Office, 2-year LTE

Join Gates Foundation and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Gates Foundation

About Company

Assistant, Foundation Strategy Office, 2-year LTE