Abrar Admin

Gateway Technical College

<div><div><div><h2 class="jobSectionHeader"><b>SUMMARY</b></h2></div>
<p></p><div><p><b>This is an Opportunity on the Kenosha Campus</b></p><p>
The Divisional Associate for Student Affairs is responsible for providing clerical, administrative, and project support to the Student Affairs functional areas. This position plays a vital role in supporting student success by providing coordinated communication and operational support for Student Affairs Division while adhering to confidentiality. This position helps ensure the student experience is seamless, responsive, and well-organized by supporting cross-department collaboration, managing processes, and assisting with initiatives that promote access, inclusiveness and student engagement.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>RESPONSIBILITIES</b></h2></div>
<p></p><div><ul><li>Provide administrative and operational support for all Student Affairs departments, supporting the full range of divisional systems and processes to ensure efficiency, data integrity, confidentiality, compliance, and a student-centered service experience.</li><li>
Provide responsive front-line support to callers and visitors and serve as a liaison between the functional area and internal departments, individuals, and external institutions and agencies.</li><li>
Coordinate internal and external communications, serving as a central point of contact and resolving or routing inquiries as appropriate.</li><li>
Support cross-department collaboration by scheduling meetings, preparing materials, documenting outcomes, providing training on student services systems, and tracking action items.</li><li>
Assist with the planning, coordination, and execution of student-focused programs, initiatives, and events that promote access, inclusion, and engagement.</li><li>
Collect, organize, and prepare data, reports, and documentation to support assessment, reporting, and continuous improvement efforts.</li><li>
Perform other duties as assigned</li></ul><b>
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.</b></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>WHAT YOU NEED TO SUCCEED IN THE POSITION</b></h2></div>
<div><p><b>Required:</b></p><ul><li>
Associates Degree and one (1) year experience in an administrative support role</li></ul>
OR<ul><li>
Three (3) years experience in an administrative support role</li></ul>
PLUS<ul><li><div>
Basic computer skills and experience using common office software, with the ability to solve simple computer and system problems.</div></li></ul><b>
Other knowledge, skills, and abilities:</b><ul><li><div>
Ability to use standard office and institutional software applications, and to efficiently identify, diagnose, and resolve basic hardware, software, and system issues.</div></li><li><div>
Ability to effectively communicate: organizational, interpersonal, written and oral</div></li><li><div>
Ability to build and maintain relationships and work effectively with internal and external customers</div></li><li><div>
Ability to exercise judgement in carrying out assignments and procedures with minimum supervision</div></li><li><div>
Refined ability to self-manage work to consistently meet multiple deadlines and timely completion of work and projects</div></li><li><div>
Ability to multitask and work in a fast-paced environment</div></li><li><div>
Ability to recognize, research and analyze problems</div></li><li><div>
Must maintain a high level of confidentiality to ensure confidentiality</div></li><li><div>
Ability to adhere to the policies and procedures of the college</div></li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>SUPPLEMENTAL INFORMATION</b></h2></div>
<div><p><b>DIVISION/LOCATION:</b> Student Affairs/Kenosha<br>
<b>COMP GRADE:</b> 26<br>
<b>FLSA DESIGNATION:</b> Non-Exempt<br>
<b>CONDITIONS OF EMPLOYMENT:</b></p><ul><li>
Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.</li><li>
Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff.</li><li>
Employment is contingent upon an acceptable background</li><li>
Flexibility is needed to accommodate day, evening and weekend student &amp; business needs</li></ul><b>
Guide</b><div><div><div>
Not Applicable</div><div> Activity is not applicable to this occupation</div></div><br>
<div><div>
Occasionally</div><div> Occupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)</div></div><br>
<div><div>
Frequently</div><div> Occupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)</div></div><br>
<div><div>
Continuously</div><div> Occupation required this activity more than 66% of the time (5.5+ hrs/day)</div></div></div><div><div><div><div><b><br>
Physical Demands</b></div><div><b> Frequency</b></div><br>
<div><b> Lift/Carry</b></div><div><b> Frequency</b></div></div><br>
</div><div><div><div>
Sitting</div><div> Continuously</div><br>
<div> 0 - 10 lbs</div><div> Occasionally</div></div><br>
<div><div>
Standing</div><div> Occasionally</div><br>
<div> 11 - 20 lbs</div><div> Occasionally</div></div><br>
<div><div>
Walking</div><div> Not Applicable</div><br>
<div> 21 - 50 lbs</div><div> Not Applicable</div></div><br>
<div><div>
Reaching Overhead</div><div> Not Applicable</div><br>
<div> 51 - 100 lbs</div><div> Not Applicable</div></div><br>
<div><div>
Reaching at or Below Shoulder Level</div><div> Not Applicable</div><br>
<div> Over 100 lbs</div><div> Not Applicable</div></div><br>
<div><div>
Keyboarding</div><div> Continuously</div><br>
</div><br>
<div><div>
Stooping</div><div> Not Applicable</div><br>
<div><b> Push / Pull</b></div><div><b> Yes / No</b></div></div><br>
<div><div>
Crouching</div><div> Not Applicable</div><br>
<div> 12 lbs or less</div><div> Occasionally</div></div><br>
<div><div>
Kneeling</div><div> Not Applicable</div><br>
<div> 13 - 25 lbs</div><div> Occasionally</div></div><br>
<div><div>
Crawling</div><div> Not Applicable</div><br>
<div> 26 - 40 lbs</div><div> Not Applicable</div></div><br>
<div><div>
Climbing Ramps or Stairs</div><div> Not Applicable</div><br>
<div> 41 - 100 lbs</div><div> Not Applicable</div></div><br>
<div><div>
Climbing Ladders, Ropes or Scaffolding</div><div> Not Applicable</div><br>
<div> Over 100 lbs</div><div> Not Applicable</div></div><br>
<div><div>
Driving</div><div> Not Applicable</div><br>
</div><br>
<div><div>
Traveling - overnight stay(s)</div><div> Occasionally</div><br>
<div><b> Hearing Requirement</b></div><div><b> Yes / No</b></div></div><br>
<div><div>
Communicating Verbally</div><div> Frequently<br>
</div><br>
<div> One-on-one (in person)</div><div> Yes</div></div><br>
<div><div>
Far Visual Acuity: clarity to see 20' or more</div><div> Not Applicable</div><br>
<div> Group or conference (in person)</div><div> Yes</div></div><br>
<div><div>
Near Visual Acuity: clarity to see 20&quot; or less</div><div> Continuously</div><br>
<div> Telephone</div><div> Yes</div></div><div><br>
<div>
 Other Sounds</div><div> Yes</div></div></div></div><div><div><div><div><b><br>
Working Conditions</b></div><div><b> Frequency</b></div><br>
<div><b> Noise Intensity Level</b></div><div><b> Frequency</b></div></div><br>
</div><div><div><div>
Humidity: non-weather related</div><div> Not Applicable</div><br>
<div> Quiet</div><div> Occasionally</div></div><br>
<div><div>
Extreme Cold: non-weather related</div><div> Not Applicable</div><br>
<div> Moderate</div><div> Frequently</div></div><br>
<div><div>
Extreme Hot: non-weather related</div><div> Not Applicable</div><br>
<div> Loud</div><div> Occasionally</div></div><br>
<div><div>
Working Outdoors</div><div> Not Applicable</div><br>
<div> Very Loud</div><div> Not Applicable</div></div><br>
<div><div>
Wetness: contact with water or other liquids</div><div> Not Applicable</div></div></div></div><div><div><div><div><b><br>
Working Conditions</b></div><div><b> Frequency</b></div><br>
<div><b> Working Conditions</b></div><div><b> Frequency</b></div></div><br>
</div><div><div><div>
Working in Close Proximity to Others</div><div> Occasionally</div><br>
<div> Working interruptions</div><div> Frequently</div></div><br>
<div><div>
Open Work Space</div><div> Continuously</div><br>
<div> Stressful situations</div><div> Occasionally</div></div><br>
<div><div>
Working in a confined space</div><div> Not Applicable</div><br>
<div> Exposure to offensive odors</div><div> Not Applicable</div></div><br>
<div><div>
Exposure to a computer screen</div><div> Continuously</div><br>
<div> Required uniform supplied by department</div><div> Not Applicable</div></div><br>
</div></div><p><b>
Gateway will not discriminate against any employee, applicant for employment, student, or applicant for admission based on race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.</b></p><b>
Gateway Technical College is an </b><b>Equal Opportunity/Access Educator/Employer</b><b> operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact the Office for Equal Opportunity and Civil Rights at </b><b>compliance@gtc.edu</b><b> or 262-564-3062. Women and minorities are encouraged to apply.</b><br>
<br>
<b>Your safety while employed at Gateway Technical College is one of our top priorities, so we encourage you to read our </b><b>Annual Security Report</b><b> (click the link for the full report). This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics, institutional policies on campus security and safety, alcohol and drug use, crime prevention, the reporting of crimes or incidents, sexual misconduct, and other important matters. Please feel free to email </b><b>compliance</b><b>@gtc.edu</b><b> or call 262-564-3062 to request a hard copy of the report.</b></div></div></div><p></p>

Divisional Associate - Student Affairs

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Gateway Technical College

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Divisional Associate - Student Affairs