Qureos Mentor

General Civil Aviation Authority (GCAA)

Executive Support 
 <ul>
 <li>Administer day to day activities with focus on providing executive assistance to the line manager. Manage the diary, conveying instructions, directions, or requests, offering support to him/her in maintaining role efficiency. </li>
 <li>Oversee the line manager s complex and detailed travel plans and itineraries; compile documents for travel-related meetings.</li>
 <li>Initiate requisitions for office supplies and always ensure availability of supplies.</li>
 </ul>
 Diary Management 
 <ul>
 <li>Monitor, schedule, and coordinate the line manager s diary engagements ensuring efficient record of appointments, coordination, and timely follow-up.</li>
 </ul>
 Communication 
 <ul>
 <li>Manage all inbound and outbound communications of the line manager, including letters, emails, and announcements, in order to ensure that information is disseminated accurately. Write and edit correspondence, utilising extensive knowledge of the organisation s processes and procedures.</li>
 <li>Communicate with key external parties or internal business units seniors to seek, furnish, and to follow up on essential required information. Ensure that the line manager s instructions are fulfilled as articulated. Furnish and obtain feedback from external parties or department seniors as required by line manager. Brief the line manager on the status of assignments being undertaken in relevant business units in order to keep him informed.</li>
 <li>Receive and guide visitors to the office ensuring all arrangements for meetings, presentations etc are made to facilitate smooth implementation.</li>
 </ul>
 Budgets and Plans 
 <ul>
 <li>Initiate the preparation and consolidation of the line manager s office function and departmental budgets. Request clarification or justification whenever necessary. Obtain authorisation and proceed with the final submission on time.</li>
 </ul>
 Document Management 
 <ul>
 <li>Organise and maintain comprehensive records of relevant reports, minutes of meetings and general documents to ensure an accurate record and evidence base.</li>
 <li>Receive, classify, consolidate and/or summarise documents and information as well as maintaining records of documents processed to ensure compliance with standards.</li>
 </ul>
 Policies, Systems, Processes and Procedures 
 <ul>
 <li>Implement functional policies, systems, processes, procedures, and controls covering all areas so that all relevant procedural requirements are fulfilled while delivering high quality safety services to the Sector in accordance with GCAA standards.</li>
 </ul>
 Reporting 
 <ul>
 <li>Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.</li>
 </ul>
 Health, Safety and Environment within GCAA 
 <ul>
 <li>Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards.</li>
 </ul>
 Other Tasks/ Accountability 
 <ul>
 <li>Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.</li>
 </ul>

Executive Assistant - Strategy & International Affairs

Air Transport Arrangements 
 <ul>
 <li>Conducting analysis and research on international aviation policies, market trends, and emerging issues to provide insights and recommendations for the development of the strategic positions and policies related to air transport.</li>
 <li>Facilitating the negotiation and implementation of air transport arrangements by preparing position papers, coordinating meetings with relevant stakeholders, and ensuring compliance.</li>
 <li>Prepare reports on economic and diplomatic factors which impact on negotiations air transport arrangements with UAE s current as well as prospective bilateral partners.</li>
 <li>Planning the annual prioritization of countries and ensuring that in the undertaking of negotiations on air transport arrangements, all relevant documentation and compliance is ensured. Develop and prepare the ASAs, MoUs, record of discussions, working papers, presentations and all other related air transport documentation based on the line manager requests</li>
 <li>Ensure a proper execution of the constitutional (Statutory) process and requirements in coordination with for the Cabinet endorsement, as relevant to agreed Air Services Agreements. .</li>
 <li>Manage and Maintain the relationship with local and international stakeholders, for the purpose of supporting the UAE s open sky policy and facilitate air transport activities.</li>
 </ul>
 Project Management 
 <ul>
 <li>Undertake effective collaboration with relevant Project Managers to support the review of initiatives as well as to ensure compliance with defined regulatory and safety standards.</li>
 <li>Manage and participate in Air Transport projects and other special projects, as assigned. </li>
 </ul>
 Policies, Systems, Processes and Procedures 
 <ul>
 <li>Develop policies systems, and processes for management approval in the area of innovation so that all relevant procedural requirements are fulfilled.</li>
 </ul>
 Reporting 
 <ul>
 <li>Ensure that all functional reports are prepared timely and accurately and meet GCAA requirements and quality standards.</li>
 </ul>
 Health, Safety and Environment within GCAA 
 <ul>
 <li>Ensure compliance with all relevant health, safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality products/services and a responsible environmental attitude as per IMS available standards</li>
 </ul>
 Other Tasks/ Accountability 
 <ul>
 <li>Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments.</li>
 </ul>
 
5. JOB CONTEXT:
<ul>
 <li>The job supports the GCAA Vision, Mission, and Strategy values and demands up-to-date knowledge of ICAO and international legal instruments, national civil aviation legislation, policy, and regulations.</li>
 <li>The job holder participates in different committees, panels and working groups. </li>
 <li>The job holder works with a range of internal departments and external service providers to fulfil these activities.</li>
 </ul>
 
6. FRAMEWORKS, BOUNDARIES AND DECISION-MAKING AUTHORITY
<ul>
 <li>The job holder reports to the Senior Director, Air Transport Department.</li>
 <li>The job holder is expected to work within the confines of the GCAA Authority Matrix Manual </li>
 </ul>
 
7. KNOWLEDGE AND EXPERIENCE:
<ul>
 <li>Preferably a degree from a University/College or professional qualification in International Relations or relevant with 5 years experience or as defined in the JD matrix</li>
 </ul>

Specialist - Air Transport

Management
<ul>
 <li>Manage MIS portfolio of the general accounting and reporting, ensuring effective coordination with internal stakeholders for financial information and the performance of the section.</li>
 <li>Ensure compliance with GCAA financial policies, procedures, and relevant statutory and regulatory requirements in all assigned tasks.</li>
</ul>
GCAA Budget
<ul>
 <li>Assist in the preparation, consolidation, and monitoring of annual and long-term Capital, Operating, and Revenue budgets in coordination with End User departments, ensuring adherence to requisite guidelines, time targets, and strategic plan alignment.</li>
 <li>Support the review of departmental budget submissions, participate in budget meetings with department/section heads, and contribute to finalizing figures for submission to management and the Board.</li>
 <li>Monitor budget implementation to ensure effective budgetary control over approved allocations, identifying variances and recommending corrective actions where required.</li>
 <li>Provide financial insights to management to support informed decision-making and performance improvement opportunities.</li>
 <li>Ensure budget processes are conducted in compliance with applicable laws, regulations, tax requirements, and GCAA policies.</li>
</ul>
Financial Statements &amp; Reports
<ul>
 <li>Review budget codes in coordination with all departments and sectors to ensure accurate data capture in ERP system.</li>
 <li>Assist in the preparation and communication of financial statements relevant to the sector s activities in line with GCAA s accounting policies, chart of accounts and related accounting principles and practices.</li>
 <li>Prepare timely and accurate departmental reports of GCAA to meet internal, external, and regulatory requirements.</li>
 <li>Support internal, external, and regulatory audit processes by preparing required data, reconciliations, and justifications in a timely and accurate manner.</li>
 <li>Utilize financial and reporting systems that enable management to make timely and informed decisions</li>
</ul>
Policies, Systems, Processes and Procedures
<ul>
 <li>Identify and recommend improvements to departmental policies and processes to enhance efficiency and compliance.</li>
 <li>Assist in implementing approved policies, procedures, and controls covering Budgeting and MIS functions.</li>
 <li>Conduct awareness sessions for stakeholders on updates to financial policies and procedures.</li>
</ul>
Finance Systems
<ul>
 <li>Utilize the ERP system effectively for budgeting and reporting.</li>
 <li>Identify and recommend improvements or customizations to the system to enhance accuracy, efficiency, and usability</li>
</ul>
Compliance, Risk &amp; Procurement Linkages
<ul>
 <li>Assist in identifying and reporting potential financial risks in coordination with the Enterprise Risk and Business Continuity Section.</li>
 <li>Provide budgetary input and financial analysis during key procurement stages to ensure cost-effectiveness and adherence to approved budgets.</li>
 <li>Ensure financial activities are in compliance with statutory requirements, including tax laws and other applicable regulations.</li>
</ul>
Health, Safety and Environment within GCAA
<ul>
 <li>Comply with all relevant safety, quality and environmental management procedures and controls to guarantee employee safety, legislative compliance, delivery of high-quality service and a responsible environmental attitude as per IMS available standards</li>
</ul>
Other Tasks/ Accountability
<ul>
 <li>Perform additional tasks relevant to the role / area of expertise as requested by the management to be able to achieve the objectives/commitments</li>
</ul>

Analyst - Budgeting

Oversight of Foreign Operators
<ul>
 <li>Plan SAFA Ramp Check activities related to operator s frequency and define guidelines for frequency of inspection and associated follow up activities to optimise GCAA resources and manpower.</li>
 <li>Prepare SAFA Ramp Checks to ensure that inspections are conducted effectively.</li>
 <li>Conduct SAFA Ramp Checks to ascertain compliance with standards</li>
 <li>Moderate SAFA Ramp Checks to guarantee standardisation, unified categorisation of findings and correctness and clarity of findings.</li>
 <li>Identify, categorise, report, and ensure that the deficiencies recorded in the SAFA Ramp Check Report or during surveillance are acted upon by the operator to ensure compliance with an acceptable level of safety, bringing any overdue or sensitive items (like violation) to the attention of the appropriate line manager. Recommend or apply the law enforcement provisions, if necessary.</li>
 <li>Support in Aviation Safety-related investigations, coordinating where operational issues are relevant in order to determine the cause of accidents and prevent future incidents.</li>
 <li>Investigate and coordinate with other disciplines (where applicable) to determine the cause of incidents and prevent future occurrence.</li>
</ul>
Lead an audit team when carrying out inspections to ensure proper conduct of audit as per standards.

Senior Specialist - Foreign Operators Affairs

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General Civil Aviation Authority (GCAA)

ABOUT_COMPANY

Executive Assistant - Strategy & International Affairs

Specialist - Air Transport

Analyst - Budgeting

Senior Specialist - Foreign Operators Affairs