Urwah Admin

Geosyntec Consultants, Inc.

<div>Overview:
<div>
Applied Technology and Management (ATM), a Geosyntec Company, is looking for a <b>Project Administrator/Accountant</b> to join our <b>Dubai, United Arab Emirates </b>office. This person will be responsible for performing various specialised accounting functions and ensuring that procedures and practices are followed in accordance with company policy and contractual obligations.</div><div><br>
</div><div>Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div></div><div><br>
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.</div><div></div><div><br>
To Learn More Visit: http://www.geosyntec.com/careers/.</div>
Essential Duties and Responsibilities:
<ul><li>Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies.</li><li>
Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorisation.</li><li>
Verify and/or edit project rate schedules and demographic data provided by project managers.</li><li>
Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.</li><li>
Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections;</li><li>
Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing;</li><li>
Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager&rsquo;s direction and finalise invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager;</li><li>
Track accounts receivable and accounts payable as needed for project processing;</li><li>
Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee. Complete all tasks in accordance with monthly accounting closing schedule;</li><li>
Generate established systems reports, as required;</li><li>
Maintain all documentation in accordance with branch and corporate polices; and</li><li>
Perform related work as required.</li></ul>
Skills, Experience and Qualifications:
<ul><li>A high school diploma and four (4) years (6+ preferred) of experience in project administration and invoicing, preferably in a professional services firm, a diploma and two (2) years of experience, or a bachelor&rsquo;s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)</li><li>
Experience with Microsoft Office and basic knowledge of data entry techniques. (required)</li><li>
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda. (required)</li><li>
Ability to effectively write moderately complex correspondence and memoranda. (required)</li><li>
Ability to effectively present information to Project Managers, and other internal clients. (required)</li><li>
Ability to interact professionally and maintain cooperative professional relationships with management and colleagues. (required)</li></ul><div>
#LI-EP1</div><div>
#LI-Onsite</div></div>

Project Administrator/Accountant

<div>Overview:
<div>
Geosyntec Consultants has an immediately available opportunity for an <b>Accounts Payable Analyst </b>based in any of our offices such as <b>Boca Raton, FL, Orlando, FL, Kennesaw, GA or Atlanta, GA. </b>A hybrid work schedule or remote work from your home-office is available for this position at the discretion of the Company. In this role you will perform various accounting functions of basic to moderate complexity and ensure that procedures and practices are being followed in accordance with company policy, accounting principles, and contractual obligations. Responsibilities include, but are not limited to, coding, paying, and filing duties of direct bill vendor payables including interaction with Company suppliers, vendors and employees. You will also reconcile A/P accounts by preparing reports to show receipts, expenditures, receivables and payables. Work is performed under the direction of the A/P Supervisor.</div><div></div><div><br>
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div></div><div><br>
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.</div><div></div><div><br>
To Learn More Visit: http://www.geosyntec.com/careers/.</div>
Essential Duties and Responsibilities:
<ul><li>Generate vouchers to pay direct bill vendors;
</li><li>Distribute payments as appropriate;
</li><li>Maintain all vendor profiles in the Accounting software ensuring the profiles are compliant with internal and tax policies;
</li><li>Review all branch checking vouchers and checks to ensure all coding is in accordance with accounting policies;</li><li>
Reconcile subsidiary detail to the control account for all accounts payable general ledger accounts which maintain a subsidiary;</li><li>
Reconcile the data on subsidiary aging reports to the corresponding supporting schedule (e.g., amortization schedule);</li><li>
Verify the accuracy of the Company&rsquo;s direct bill accounts, including, but not limited to: (i) ensure that employees are turning in all expense reports timely for amounts paid to direct bill vendors, (ii) ensure the company direct bill program is not being used for personal charges, and (iii) verifying that amounts charged to the company by direct bill vendors is accurate and compliant with company negotiated rates, where applicable;
</li><li>Special projects as needed; and</li><li>
Perform related work as required.</li></ul>
Skills, Experience and Qualifications:
<ul><li>High school diploma or GED with a minimum of four (4) years of bookkeeping or accounts payable experience or an associate&rsquo;s degree with a minimum of two (2) years of experience. (required)</li><li>
Experience using Microsoft Office including Excel (VLOOKUP and Pivot Table). (required)</li><li>
Experience using accounting software. (required)</li><li>
Experience using accounts payable automation software such as Coupa. (preferred)</li><li>
Ability to communicate clearly and professionally in individual or group settings. (required).</li><li>
Respond timely and effectively to internal inquiries. (required)</li><li>
Prepare reports and business correspondence that are organized, clearly presented, and concise. (required)</li><li>
Ability to interact professionally and maintain cooperative professional relationships with management and colleagues. (required)</li><li>
Ability to add, subtract and divide in all units of measure, using whole numbers, common fractions and decimals. (required)</li><li>
Ability to calculate figures and amounts such as discounts, interest and percentages. (required)</li><li>
As this position has access to confidential information, it requires the satisfactory completion of a background check, as required by company and/or client policy and conducted in accordance with applicable federal, state, and local laws.</li></ul><div>
#LI-AO1</div><div>
#LI-Remote<br>
#LI-Hybrid<br>
#LI-Onsite</div></div>

Accounts Payable Analyst

<div>Overview:
<p>
Do you want to build an impactful career to change the world for the better?
</p><div>Geosyntec has an exciting opportunity for an <b>Emirati National</b> <b>Marketing Assistant</b> in our <b>UAE, Dubai office</b>. The position will utilize superior writing skills and Microsoft Office and Adobe Acrobat (pdf) skills to assist and coordinate the development of top-tier marketing materials, competitive proposals, and presentations. The role will work collaboratively with staff throughout the company in support of overall marketing efforts.</div><div></div><div><br>
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div></div><div><br>
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.</div><p><br>
</p><p>To Learn More Visit: http://www.geosyntec.com/careers/</p>
Essential Duties and Responsibilities:
<ul><li>Work collaboratively with staff throughout the company in support of overall marketing efforts; liaison with local marketing staff across regions;</li><li>
Participate in development of regional and companywide marketing infrastructure efforts;</li><li>
Gather and input data relating to tracking of sales and proposal efforts; skills and experience matrices; and other market/industry data as needed;</li><li>
Provide administrative support for marketing efforts including proposals, general marketing correspondence, and government forms;</li><li>
Coordinate the gathering and regular updating of professional resumes, project summary sheets, and qualifications materials;</li><li>
Format, organize, and compile needed proposal qualifications content, especially non-technical proposal sections;</li><li>
 Create informational graphics that communicate and simplify the understanding of complex regulatory, institutional, and scientific processes;</li><li>
Develop/locate/gather visual elements for proposals and presentations;</li><li>
 Ensure all documents are proofread for accuracy to include consistent formatting, style, and grammatical correctness;</li><li>
Assist in events/conference support (e.g., industry conferences and trade shows, practice group conferences, receptions, open houses, etc.).</li></ul>
Skills, Experience and Qualifications:
<ul><li>Associates degree and 0 years of experience or 2 years of marketing experience. (required)</li><li>
Proven experience assisting with preparation of qualifications, proposals, presentations, and other marketing materials. (required)</li><li>
Ability to write/rewrite copy for inclusion in correspondence, collateral marketing materials, and presentations conforming to prescribed style and format. (required)</li><li>
Demonstrated writing skills, including ability to craft a story in a compelling manner. (required)</li><li>
Advanced proficiency in the use of office equipment and the most recent release of MS Office, Adobe Acrobat, InDesign, Photoshop, Illustrator, and database software; and strong graphic design skills. (required)</li><li>
Ability to carry out instructions furnished in written, oral, or diagram form. (required)</li><li>
Ability to handle multiple tasks, maintain constant attention to detail, and be skilled in working both collaboratively and independently to perform effectively under tight deadlines. (required)</li><li>
Excellent organizational, time management and prioritization skills. (required)</li><li>
Ability to adapt to different communication styles and thrive in a client deadline-driven work environment. (required)</li><li>
Conscientious and flexible, with a strong work ethic and team player attitude. (required)</li><li>
Valid UAE driver&rsquo;s license and a satisfactory driving record for business travel. (required)</li></ul></div>

Emirati National Marketing Assistant

<div>Overview:
<p>
Do you want to build an impactful career to change the world for the better?</p><div>
Geosyntec has an exciting opportunity for an <b>Emirati National </b><b>Project Administrator </b>in our <b>Dubai, UAE</b> office. This person will be responsible for performing various specialized accounting functions and ensuring that procedures and practices are followed in accordance with company policy and contractual obligations.</div><div><br>
</div><div>Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div></div><div><br>
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.</div><div></div><div><br>
To Learn More Visit: http://www.geosyntec.com/careers/.</div>
Essential Duties and Responsibilities:
<ul><li>Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:<ul><li>
Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization.</li><li>
Verify and/or edit project rate schedules and demographic data provided by project managers.</li><li>
Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions.</li></ul></li><li>
Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections;</li><li>
Perform electronic timesheet administration procedures and understand the timesheet flow as it relates to labor, class codes and project billing;</li><li>
Track accounts receivable and accounts payable as needed for project processing;</li><li>
Assess project revenue by accurately identifying variances and making necessary budget changes. Enter percent complete as instructed by project manager or designated employee. Complete all tasks in accordance with monthly accounting closing schedule;</li><li>
Generate established systems reports, as required;</li><li>
Maintain all documentation in accordance with branch and corporate polices; and
</li><li>Perform related work as required.</li></ul>
Skills, Experience and Qualifications:
<ul><li>A high school diploma and four (4) years of experience in project administration and invoicing, preferably in a professional services firm, an associate degree and two (2) years of experience, or a bachelor&rsquo;s degree in accounting or finance or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position. (required)</li><li>
Experience with Microsoft Office and basic knowledge of data entry techniques. (required)</li><li>
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda. (required)</li><li>
Ability to effectively write moderately complex correspondence and memoranda. (required)</li><li>
Ability to effectively present information to Project Managers, and other internal clients. (required)</li><li>
Ability to interact professionally and maintain cooperative professional relationships with management and colleagues. (required)</li><li>
Valid UAE drivers license and satisfactory driving record for business travel. (required)</li></ul></div>

Emirati National Project Administrator

<div>Overview:
<p>
Do you want to build an impactful career to change the world for the better?
</p><div>Geosyntec has an exciting opportunity for an <b>Emirati National</b> <b>Administrative Assistant </b>to provide office and reception support in our <b>Dubai, UAE</b> office. This position performs responsible administrative and secretarial work of a confidential, complex and varied nature assisting a department(s) Branch or the Branch Manager. Work requires the exercise of considerable initiative, independent judgment and discretion in planning, prioritizing and organizing a diversified workload.</div><div></div><div><br>
Geosyntec is an innovative, international engineering and consulting firm serving private and public-sector clients to address new ventures and complex problems involving our environment, natural resources, and civil infrastructure. Our engineers, scientists, technical and project employees serve our clients from offices across the world. Ranked by ENR as one of the top environmental engineering design firms, Geosyntec is internationally known for its technical leadership, broad experience, and exceptional client service.</div><div></div><div><br>
We invest in our people. Each employee is unique, and your career at Geosyntec will be too. We offer competitive pay and benefits, and well-being programs to support you and your family.</div><div><br>
</div><div>To Learn More Visit: http://www.geosyntec.com/careers/.</div>
Essential Duties and Responsibilities:
<ul><li>Assemble and coordinate the production of reports, technical papers, forms and summaries and other documents of varying complexity and confidentiality prepared by, or under the supervision of the Office Manager, professional staff or Branch Manager.
</li><li>Compose material and information and type and design general correspondence, memos, charts, tables, graphs, business plans, reports and documents relating to client, project, and professional matters. Proofread copy for spelling, grammar and layout making appropriate changes. Responsible for accuracy and clarity of final copy. Sign correspondence as required.
</li><li>Create logs and databases.</li><li>
Perform desktop publishing and develop visual presentations for professional staff.
</li><li>Schedule and organize complex activities such as travel, client meetings, staff meetings, conferences, interviews and teleconferences, department and/or branch activities.</li><li>
Maintain appointment schedule, calendar and travel itinerary of professional staff.
</li><li>Organize and prioritize large volumes of information and calls.
<ul><li>Sort and distribute mail. Draft written responses or reply by phone or e-mail when necessary. Respond to regularly occurring requests for information.</li><li>
Field/answer routine and non-routine questions. Work in cooperation with other assistants to cover phones.</li></ul></li><li>
Establish, develop, maintain and update client, project, governmental agency and confidential filing systems, and, as required, maintain and update library of professional journals and magazines.</li><li>
Interact directly and act as a liaison with other departments, outside agencies, clients and staff, under the direction of manager, professional staff and other senior management.
</li><li>Complete Proposal Initiation and Project Initiation forms and open project files.
</li><li>Conduct research and compile and process statistical reports.</li><li>
Maintain calendar system regarding work in progress and inform professional staff of due dates.</li><li>
Deal with printer, photographer, as needed.</li><li>
Proof billing reviews and client invoices for accuracy.</li><li>
Track budgets for projects and maintain accurate records in project-related costs and project management systems.</li><li>
May review dailies, newspapers, newsletters for business leads or other important information.</li><li>
May supervise clerical personnel and their assignments including:<ul><li>
Manage day to day operations and workflow;</li><li>
Organize office procedures e.g. information filing, retrieval systems, supplies inventory and ordering; and</li><li>
Organize the operation of word processing and other equipment.</li></ul></li><li>
Perform related administrative tasks and assist other administrative staff as needed.</li><li>
Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed.</li></ul>
Skills, Experience and Qualifications:
<ul><li>High School Diploma or GED with 4 years of experience; Associates (AA) with 2 years or Bachelor&rsquo;s (BA) Degree with no experience or equivalent experience supplemented by course work including business office procedures, typing, secretarial and related subjects or any related combination of education and experience. (required)</li><li>
Accurate typing skills of a minimum of 40 to 50 wpm. (required)</li><li>
Must be organized and able to multi-task. (required)</li><li>
Advanced proficiency in the use of office equipment and the most recent release of MS Office and database software.
</li><li>Knowledge of operations, accounting procedures and administrative policies and procedures.
</li><li>Availability to work overtime on short notice as required by project demands. (required)</li><li>
Valid UAE driver&rsquo;s license and a satisfactory driving record for business travel. (required)</li></ul></div>

Emirati National Administrative Assistant