Abrar Admin

Gilmour Academy

<div>Admission Associate
Scholarship Programs &amp; Family Engagement
Reports To: Admissions Director, Enrollment Management
Department: Admission, Marketing, and Communication
Classification: Support/Administrative
Employment Type: 10-month, full-time, with summer hours
Direct Reports: None
JOB SUMMARY
Under the general direction of the designated supervisor, supports the recruitment, enrollment, and admission of students, with a primary focus on families eligible for income-based scholarship programs. Serves as the primary liaison between families and the school throughout the student lifecycle&mdash;from initial inquiry through graduation&mdash;working collaboratively with faculty, tuition assistance, counseling, and administrative offices to ensure a seamless and supportive experience in accordance with Academy and departmental policies.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
Scholarship Recruitment &amp; Enrollment
<ul><li>Serve as the primary point of contact for prospective scholarship families, guiding the inquiry, application, admission, enrollment, and onboarding processes.
</li><li>Recruit and enroll scholarship students, including:
<ul><li>Four (4) new Grade 7 Howley Scholars annually.
</li><li>Up to twelve (12) new Grade 9 Howley Scholars annually.
</li><li>Additional students in Grades 8&ndash;12 to fill available Howley or other need-based scholarship opportunities.
</li></ul></li><li>Build and maintain relationships with feeder schools, community organizations, educational access programs, and scholarship partners to identify and recruit mission-aligned candidates.
</li><li>Track and manage scholarship applicants throughout the admission process, ensuring timely completion of all application requirements.
</li><li>Work closely with the Director of Admission and the Academic Review Team to evaluate applicant fit and provide insight to support admission decisions.
</li><li>Act as a resource to prospective students, parents, community partners, and educational organizations regarding Gilmour Academy, its mission, programs, and admission requirements.
</li><li>Interpret admission policies and procedures and respond to questions regarding academic programs, student life, financial aid, scholarship opportunities, and enrollment processes.
</li><li>Maintain comprehensive knowledge of Gilmour Academy's mission, curriculum, programs, athletics, student life, and community.
</li><li>Provide timely and strategic follow-up communication with prospective families through phone calls, emails, and personalized outreach efforts.
</li></ul>Campus Visits &amp; Admission Events
<ul><li>Conduct personalized tours, interviews, and meetings with prospective students and families.
</li><li>Coordinate and facilitate individual and group campus visits, tours, shadow days, and partner-school visit programs.
</li><li>Collaborate with the Visit Day Coordinator to manage shadow experiences, student hosts, schedules, and related logistics.
</li><li>Assist in the planning, coordination, and execution of all admission events, including open houses, information sessions, high school nights, and other on- and off-campus recruitment activities.
</li><li>Collaborate with the Admission, Marketing, and Communications teams to support recruitment initiatives and enrollment goals.
</li></ul>Financial Aid &amp; Scholarship Coordination
<ul><li>Coordinate with the Tuition Assistance Office to gather and review documentation related to financial aid, need-based scholarships, Clarity applications, Scholarship Granting Organization (SGO) programs, and other funding opportunities for new and returning families.
</li><li>Assist returning scholarship families through the annual re-enrollment and financial aid renewal processes.
</li><li>Coordinate with external scholarship organizations, including the Howley Foundation, regarding candidate nominations, reporting requirements, and scholarship eligibility.
</li><li>Assist scholarship families in identifying and securing external funding opportunities to supplement institutional aid.
</li><li>Prepare and submit reports and documentation as required by scholarship partners and funding organizations.
</li></ul>Scholar Success &amp; Retention
<ul><li>Serve as the primary liaison for scholarship students and families throughout a student's tenure at the Academy, helping connect them with appropriate academic, financial, and student-support resources.
</li><li>Maintain regular contact with current scholars, monitoring engagement and supporting student success and retention efforts.
</li><li>Facilitate orientation and transition programming for newly enrolled scholarship students and families.
</li><li>Collaborate with College Counseling to support individualized college planning and post-secondary preparation for scholarship students.
</li><li>Perform related duties and responsibilities as assigned.
</li></ul>Qualifications:
<ul><li>Bachelor&rsquo;s degree required; degree in education, communications, or related field.
</li><li>Minimum 3-5 years of experience in admissions, enrollment management, student services, educational access programs, financial aid, or related field.
</li><li>Experience working with scholarship-supported, underserved, or first-generation students and families preferred.
</li><li>Excellent interpersonal, written, and verbal communication skills, with the ability to build relationships with diverse backgrounds.
</li><li>Strong organizational, project management, and problem-solving skills, with exceptional attention to detail and follow-through.
</li><li>Demonstrated ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment.
</li><li>Proficiency with Microsoft Office and Google Workspace; experience with student information, admission, or CRM systems preferred.
</li><li>Commitment to the mission, values, and educational philosophy of Gilmour Academy.
</li><li>Ability to work occasional evenings and weekends and travel locally as required.</li></ul></div>

Admission Associate

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Admission Associate