Abrar Admin

Girls Inc. of Worcester

Finance and Operations AssociateThis role provides essential support to the Finance Director and overall organization through bookkeeping, payroll processing, accounts payable/receivable, rental coordination, and general administrative support. The position may also assist with front desk coverage and operational tasks to ensure smooth day-to-day functioning.Key ResponsibilitiesFinance and Bookkeeping<ul><li>Process bi-weekly payroll, ensuring accuracy, compliance, and timely submission.</li><li>Maintain employee payroll records and supporting documentation.</li><li>Support accounts payable and accounts receivable functions, including invoicing, coding, and reconciliations.</li><li>Collect, track, and deposit cash receipts from programs and facility rentals.</li><li>Maintain accurate and up-to-date financial records.</li><li>Assist the Finance Director with audit preparation, including gathering documentation and schedules.</li><li>Support grant financial tracking and reporting requirements.</li><li>Ensure compliance with internal financial policies, procedures, and controls.</li><li>Safeguard all confidential financial and employee information.</li></ul>Administrative and Operational Support<ul><li>Provide general administrative support, including data entry, filing, and recordkeeping.</li><li>Serve as backup front desk support as needed, including answering phones, greeting visitors, processing payments, and responding to registration inquiries.</li><li>Maintain office systems such as printers/copiers, including supply ordering and inventory tracking.</li><li>Manage office and program supplies, including ordering, organizing, and restocking.</li><li>Coordinate vending machine inventory, including ordering and monitoring stock levels.</li></ul>Facilities and Rentals Coordination<ul><li>Coordinate facility rentals in collaboration with the Director of Facilities.</li><li>Communicate with rental clients regarding scheduling, logistics, and expectations.</li><li>Ensure rental agreements, payments, and tracking are completed accurately and timely.</li><li>Support coordination of rental space setup to ensure readiness.</li></ul>Data, Reporting &amp; Organizational Support<ul><li>Support data tracking and reporting for finance, development, and operations teams.</li><li>Assist with reports for funders, board materials, and internal use.</li><li>Contribute to maintaining accurate organizational data for decision-making.</li></ul>Events &amp; General Support<ul><li>Support organization-wide events, including occasional evening and weekend activities.</li><li>Assist with event setup, supply preparation, and breakdown.</li><li>Provide light organization of shared spaces to ensure safety and accessibility.</li><li>Perform other duties as assigned to support organizational operations</li><li>Maintain reliable personal transportation for travel to program locations and events.</li></ul>Compliance &amp; Professional Standards<ul><li>Maintain HR, payroll, and financial records in compliance with applicable regulations.</li><li>Uphold strict confidentiality and professional standards.</li><li>Represent the organization with professionalism, courtesy, and cultural responsiveness.</li></ul>Physical Requirements<ul><li>Walk up to one mile for event or program set up</li><li>Safely lift and carry up to 25 lbs. for program setup and event materials.</li><li>Other duties as assigned to support the team and organization.</li></ul>Qualifications<ul><li>Associate&rsquo;s degree or equivalent experience in accounting, finance, business administration, or related field preferred.</li><li>Minimum of 2 years of experience in bookkeeping, payroll, or administrative operations.</li><li>Experience with accounting software (QuickBooks or similar) and Microsoft Excel.</li><li>Strong attention to detail and organizational skills.</li><li>Ability to manage multiple priorities and meet deadlines.</li><li>Strong communication and customer service skills.</li><li>Ability to work independently and as part of a team.</li><li>Commitment to the mission and values of Girls Inc.</li><li>Must be able to pass a CORI/SORI background check with fingerprinting (cost covered by applicant $30-50)</li><li>Must be able to gain and maintain CPR &amp; First Aid certification.</li></ul>Compensation &amp; BenefitsReports To: Director of Finance and Operations Status: Full-Time, Non-Exempt Schedule: Monday&ndash;Friday, 9:00 AM &ndash; 5:30 PM with a 30-minute unpaid lunch. Schedule may adjust as needed to support facility rentals and organizational events, including occasional evenings and weekends.Pay Range: $20-26/hour based on experienceBenefits: Health, dental, vision, and life insurance. 401K, tuition reimbursement, flexible spending account (FSA), Employee Assistance Program (EAP), paid holidays, paid wellness week, flexible/remote work options, and professional development opportunities.Workplace Culture &amp; ValuesGirls Inc. of Worcester is committed to a culture of equity, empowerment, and inclusion. We strongly encourage individuals from underrepresented backgrounds&mdash;including women, BIPOC individuals, LGBTQ+ individuals, and those with lived experiences reflective of the youth we serve&mdash;to apply.To Apply: Please submit your resume and cover letter to: people.culture@girlsincworcester.orgPay: $20.00 - $26.00 per hourBenefits:<ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Employee discount</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: In person

Finance and Operations Associate

Join Girls Inc. of Worcester and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Girls Inc. of Worcester

About Company

Finance and Operations Associate