Abrar Admin

Glocap Business Professionals, Administrative, Operations

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 COMPANY: HNWI
 
 
 POSITION: Personal Assistant
 
 
 LOCATION: New York, NY and Long Island, NY (most remote, bi-weekly in person meetings for roughly 1-2 hours)
 
 
 HOURS: 8:00AM - 6:00PM with flexibility and connectivity outside of hours
 
 
 COMPENSATION: Up to $120K DOE + Benefits + Discretionary Bonus
 
 
 BACHELOR&rsquo;S DEGREE: Required
 
 
 Our client, a high-net-worth private individual with residences in New York City and Long Island, is seeking an experienced Personal Assistant to serve as a trusted right hand. This is an ideal opportunity for a highly organized, discreet professional who thrives in a fast-paced, private environment and enjoys supporting a complex lifestyle with excellence and precision. The ideal candidate brings prior experience supporting HNW principals, strong judgment, and a proactive approach to day-to-day operations.
 
 
 Responsibilities of the Personal Assistant:
 
 
 Personal Calendar Management:
 
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 Meticulously manage the Principal&rsquo;s social calendars, ensuring all appointments, travel, and engagements are seamlessly scheduled.
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 Gatekeep and streamline communication, ensuring the Principal receives only critical updates.
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 Correspondence &amp; Communication:
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 Participate in weekly scheduled check-in meetings and be available for as-needed communication during the workweek. After hours communication to be discussed and coordinated on an as-needed basis.
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 Ensure discreet, professional management of all communications, handling sensitive and confidential information with the utmost care.
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 Family, Facility &amp; Household Support:
 
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 Act as a point of contact for the Principal&rsquo;s adult children (26/27), assisting with logistics, scheduling, and general coordination.
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 Comprehensively source and schedule/coordinate personal training staff, a healthcare team, and a personal chef service.
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 Inspect Long Island Home and NYC apartment weekly to develop/assess existing facility maintenance plans and to ensure all vendors are vetted and accountable (landscaping, structural maintenance of perimeter fencing and home, house cleaners, pool maintenance, snow removal, etc.)
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 Make certain that refrigerators are appropriately stocked based on the weekly schedule in LI/NYC. Coordinate wardrobes at each facility to minimize the need to bring clothing in between properties each week.
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 Audit all vendor relationships and ultimately streamline and manage vendor relationships (utilities, streaming services, maintenance, etc.)
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 Assist with personal errands, wardrobe management, and lifestyle logistics.
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 </ul>
 
 Travel Coordination:
 
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 Manage all aspects of complex international and domestic travel for the Principal and their family, including flights (commercial and occasional private), hotels, and ground transportation.
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 Research and vet hotels, restaurants, and experiences, ensuring the highest standards.
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 Adapt quickly to last-minute changes in travel plans.
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 Work with trusted travel agents to ensure seamless arrangements.
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 </ul>
 
 Event &amp; Social Coordination:
 
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 Assist in organizing personal events, dinner reservations, and invitations. Coordinate special events such as charity functions and social gatherings.
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 </ul>
 
 
 
 
 Qualifications of the Personal Assistant:
 
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 <li>
 Bachelor&rsquo;s degree required; additional qualifications are a plus.
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 5-8+ years of experience in a similar role supporting high-net-worth individuals.
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 Exceptional organizational and multitasking abilities; must be able to prioritize and juggle multiple high-priority tasks seamlessly.
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 Impeccable communication skills, both written and verbal, with a refined understanding of high-level correspondence.
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 Proficiency in technology. Ability to quickly adapt to new tools and systems.
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 Professionalism and discretion are paramount; must uphold the highest level of confidentiality in all matters.
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 Ability to work autonomously while also collaborating effectively with others as needed.
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 Proactive, solution-oriented thinker who anticipates needs and independently resolves issues before they arise.
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 Flexibility to work outside of normal working hours.
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 Cultural and social awareness that aligns with the Principal&rsquo;s values and lifestyle, with an appreciation for discretion and a commitment to maintaining their privacy.
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 Verification of identity, education, prior employment, and references may be required
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 *The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.
 
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Personal Assistant

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 Our client, a prominent midtown Finance firm with a focus on Life Sciences, is looking for a Team Administrative Assistant to provide administrative support to its investment team. The ideal candidate will be organized, proactive and collaborative.
 
 
 
 
 
 
 
 
 
 Job Details
 
 
 
 COMPANY: Investment Management
 
 
 POSITION: Administrative Assistant
 
 
 LOCATION: Midtown, New York
 
 
 HYBRID: 3 days in the office and 2 days WFH
 
 
 HOURS: 8:30am-5:30pm with flexibility to work after hours as required
 
 
 COMPENSATION: $110k-$135k DOE + Discretionary Bonus + Overtime + Great Benefits
 
 
 
 
 
 
 
 
 
 Responsibilities
 
 
 
 Enable the success of our investment team by providing critical administrative support, including:
 
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 Calendar &amp; conference management
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 Travel &amp; expenses
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 Data management
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 Requirements
 
 
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 Must have 2-5 years of experience preferably out of Finance/Consulting/Legal
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 Ability to work independently and as a team member
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 Exemplary time management skills and the ability to identify and anticipate needs
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 Detail-oriented self-starter with the ability to handle and prioritize multiple tasks
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 </ul>
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Administrative Assistant

Join Glocap Business Professionals, Administrative, Operations and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Glocap Business Professionals, Administrative, Operations

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Personal Assistant

Administrative Assistant