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 Our client, an Investment Firm is seeking an Office Manager for their satellite office based in Chelsea. This individual will be responsible for maintaining office functionality, coordinating vendor and facilities management, supporting employee onboarding, planning company events, and providing administrative and travel support to internal teams and leadership. Please note, the role is in person every day.
 
 
 
 
 
 
 
 Job Details
 
 
 
 
 
 
 
 
 Company: Investment Fi
 
 
 
 
 rmPosition: Office Manag
 
 
 
 
 erLocation: Chelsea - fully onsit
 
 
 
 
 e Hours: 8:30am-5:30p
 
 
 
 
 m Salary: $80-$110k base plus bonus eligible and benefit
 
 
 
 
 s Degree Required: Preferre
 
 
 
 
 d
 
 
 
 
 
 
 
 
 
 
 
 
 Responsibili
 
 
 <ul>
 <li>
 tiesLiaise with property manager and engineers to ensure office upkeep. Hire supplemental third-party vendors as requi
 </li>
 <li>
 red.Support US satellite offices with new joiner onboarding, tech set up, seating, stocking, and ad
 </li>
 <li>
 hoc.Assist with office moves, both primary and satellite, including but not limited to finding suitable office spaces, facilitating lease agreements, and anticipating tech and office management ne
 </li>
 <li>
 eds.Plan and execute large-scale social events (Holiday party, summer soir&eacute;e, and townhalls) in additional to regular and varied bi-monthly happy hours and social gatheri
 </li>
 <li>
 ngs.Oversee monthly meal plan for all NY employ
 </li>
 <li>
 ees.Identify opportunities for process and office management improvements and design and implement new systems; communicate changes to global office management to standardize across the f
 </li>
 <li>
 irm.Facilitate travel for 110 US employees, including but not limited to booking hotels, flights, taxis, and conference shuttles. Available out of normal working hours to troubleshoot when travel goes a
 </li>
 <li>
 wry.Monitor travel and send annual reports to Complia
 </li>
 <li>
 nce.Assist Partners, Business Development, Client Relations Group, Compliance, and a handful of associates with ad hoc administrative support, including scheduling internal and external meetings, securing lunch and dinner reservations for small-to-large parties, and handling time-sensitive m
 </li>
 <li>
 ail.Maintain and update electronic and physical files for compliance and
 </li>
 <li>
 HR.Track and file company expenses, pay out invoices for third-party vendors, and liaise with Finance team to ensure properly maintained reco
 </li>
 </ul>
 
 
 
 
 
 rds.
 
 Require
 
 
 <ul>
 <li>
 ments2-5 years of administrative office exper
 </li>
 <li>
 iencePunctuality attention to detail and organizational skills are
 </li>
 <li>
 vitalKnowledge of Microsoft Outlook, Word, Excel, and PowerPoint are requ
 </li>
 <li>
 ired.Knowledge of document management/archiving prefe
 </li>
 <li>
 rred.Bachelor&rsquo;s Degree Pref
 </li>
 </ul>
 
 
 
 erred
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Office Manager

<div>
 
 
 COMPANY
 
 : Nonprofit
 
 
 
 POSITION
 
 : Office Manager
 
 
 
 LOCATION
 
 : Brooklyn, NY - In office Monday-Friday
 
 
 
 HOURS
 
 : 10:00 a.m.&ndash;6:00 p.m., five days per week
 
 
 
 COMPENSATION
 
 : $60 - 75K DOE + Benefits
 
 
 
 BACHELOR&rsquo;S
 
 
 DEGREE
 
 : Preferred
 
 
 
 
 
 Our client is a Brooklyn-based community space supporting psychotherapy, community programming, and in-person networking.
 
 They are seeking a highly organized, personable, and dependable Office Manager
 
 to oversee the day-to-day operations of the space, support the people who use it, and ensure that the building remains welcoming, functional, and well cared for. This includes managing the physical office environment, supporting therapists and other individuals who use the space, coordinating vendors and building needs, handling organizational bill pay, and keeping digital information about space activities up to date.
 
 
 
 
 
 The regular schedule is 10:00 a.m. to 6:00 p.m., five days per week. Approximately twice per month, evening and/or weekend work will be required to support in-person events. In those weeks, the Office Manager may take off Friday so that the total work week remains 40 hours.
 
 
 
 
 
 
 Responsibilities of the Office Manager:
 
 
 
 -Serve as the primary onsite point person for the space during regular business hours.
 
 
 -Ensure the space is clean, orderly, welcoming, and ready for daily use.
 
 
 -Open, close, and monitor the office as needed.
 
 
 -Maintain office supplies, shared materials, signage, and common areas.
 
 
 -Support a calm, professional, and hospitable environment for therapists, visitors, event participants, and community members.
 
 
 -Develop and maintain simple systems for smooth day-to-day operations.
 
 
 -Help prepare the space for in-person events, workshops, meetings, or gatherings.
 
 
 -Coordinate room setup, supplies, signage, access, and basic hospitality needs.
 
 
 -Be present for approximately two evening and/or weekend events per month.
 
 
 -Support smooth event flow before, during, and after programs.
 
 
 -Keep the website up to date with current activities, events, and space-related information.
 
 
 -Make timely updates to event listings, program descriptions, room-use information, or other relevant pages.
 
 
 -Coordinate with staff or leadership to ensure public-facing information is accurate and current.
 
 
 -Assist with basic digital organization related to the space, such as shared calendars, documents, forms, and internal systems.
 
 
 
 
 
 
 Requirements of the Office Manager:
 
 
 
 -Bachelor&rsquo;s degree preferred
 
 
 -Strong organizational skills and attention to detail.
 
 
 -Experience in office management, operations, administrative coordination, facilities coordination, hospitality, or a related role.
 
 
 -Comfort being the primary on-site problem-solver in a busy physical space.
 
 
 -Excellent communication and interpersonal skills.
 
 
 -Ability to interact professionally with therapists, visitors, vendors, building management, and organizational leadership.
 
 
 -Sound judgment, discretion, and reliability.
 
 
 -Ability to manage multiple priorities without losing track of details.
 
 
 -Comfort with basic financial administration, including bill tracking and payment workflows.
 
 
 -Ability to work occasional evenings and weekends, approximately twice per month.
 
 
 -Interest or experience in psychotherapy, mental health, clinical settings, or healing/community spaces is preferred but not required.
 
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Office Manager

Office Manager