Qureos Mentor

GoodJava Software Solutions

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 OVERVIEW
 
 
 
 The Administrative Assistant / Office Manager at GoodJava provides administrative support to our team. The Administrative Assistant / Office Manager is responsible for managing calendars, scheduling meetings, handling correspondence, office supplies/restocking, facility maintenance, and assisting with project coordination. The Administrative Assistant / Office Manager communicates with clients, follow-through with any questions or notes from client interactions, and will identify different projects and communications in an organized and professional manner.
 
 
 
 
 
 
 KEY RESPONSIBILITIES
 
 
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 Scheduling &amp; Calendar Management: Organizing meetings, team stand-ups, sprint planning sessions, interviews, and client calls.
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 Travel Coordination: Booking travel and accommodations for conferences, client visits, or remote team meetups.
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 Expense Reporting: Collecting and submitting receipts, handling reimbursements, and supporting budget tracking.
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 Document Management: Organizing contracts, NDAs, HR forms, and technical documentation in shared systems (e.g., Google Drive, Pipedrive CRM).
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 Internal Communication: Sending team-wide updates, announcements, or onboarding/offboarding messages.
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 Meeting Notes: Taking and distributing meeting minutes, especially for project status or cross-functional meetings.
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 Client Communication Support: Assisting with prep for client demos or coordinating calls between developers and clients.
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 Invoicing: Prepare, distribute, and track to clients
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 Access Management: Helping manage user access to tools like Teamwork, Slack, etc.
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 License Tracking: Monitoring software subscriptions and renewal dates (e.g., IDEs, collaboration tools).
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 Vendor Coordination: Interacting with external vendors for equipment, services, or software.
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 Task Tracking: Assisting with Jira board updates, task reminders, or status check-ins.
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 Deadline Monitoring: Helping track deliverables and flag overdue items to managers.
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 Team Engagement: Sending birthday/anniversary reminders, maintaining kudos boards, or gathering feedback.
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 Office supplies and kitchen stocking&nbsp;
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 Social Media Management (LinkedIn, Facebook)
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 Other duties as assigned
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 QUALIFICATIONS
 
 
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 2+ years of experience as an administrative assistant or in a similar role required.
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 High school diploma or equivalent required.
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 Proficiency in MacOS, Google Workspace and other relevant software required.
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 Experience with Project Management software, such as &ldquo;Jira&rdquo; or &ldquo;Teamwork&rdquo; preferred.
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 Experience in a Software Development environment preferred&nbsp;
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 COMPETENCIES
 
 
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 Exceptional problem-solving skills.
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 Strong attention to detail.
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 Ability to work on multiple projects or tasks at the same time and in an organized manner.
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 Effective time management and prioritization skills.
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 Strong organizational skills
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 Teamwork capability to work with varying individuals of diverse backgrounds.
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 Supreme communication skills that will be utilized in all aspects of this role.
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 PHYSICAL REQUIREMENTS
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 The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
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 Frequently required to talk, hear and see.
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 Frequent use of hands to grasp, handle, or feel.
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 Regular standing, walking, sitting and reaching.
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 Occasionally lift up to 30 pounds.
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 ADDITIONAL REQUIREMENTS:
 
 
 
 Employment with GoodJava is contingent upon:
 
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 Successful completion of a background check
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 Pre-employment drug screening
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 WORK ENVIRONMENT
 
 
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 Primarily operates in office environments.
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 Routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.
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 Occasional travel may be required.
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 ACCOMMODATIONS&nbsp;
 
 
 
 GoodJava Inc., is committed to providing equal employment opportunities to all employees and ensuring a workplace that is inclusive and accessible to individuals with disabilities.&nbsp;We provide reasonable accommodations to employees with disabilities to enable them to perform the essential functions of their positions.&nbsp;&nbsp;
 
 
 
 
 
 
 
 
 
 
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Administrative Assistant Office Manager

Join GoodJava Software Solutions and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

GoodJava Software Solutions

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Administrative Assistant Office Manager