Abrar Admin

Gravity Staffing, Inc.

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 The New York City office of a pretigious global investment firm is looking for a couple of excellent Executive Assistants (positions open due to growth of the company). These roles will be supporting a team (HR or Investor Relations/Marketing) so the proper candidate must have current/recent experience supporting multiple individuals. The position is working from the NYC office 4 days/week and one day is remote.
 
 
 
 
 
 
 Key Responsibilities:
 
 
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 Organize travel arrangements, including booking flights, hotels, and transportation. Ensure all necessary documents (Visas if required) are in order.
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 Heavy calendar management including scheduling meetings, interviews, and conferences as requested by key stakeholders.
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 Screen/manage phone calls, emails, and other forms of communication including but not limited to drafting correspondences or responding to routine inquiries.
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 Process expenses.
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 Arrange/prepare materials for meetings.
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 Assist with special projects or initiatives as needed.
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 Partner with the other EA to ensure seamless team coverage.
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 Contribute to a &ldquo;no task too big or small&rdquo; culture, ensuring things get done efficiently and accurately.
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 Key Requirements:
 
 
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 Bachelors Degree required with a 3.2 GPA or higher
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 Prior experience as an admin in financial services preferred
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 Must have experience supporting a team, not just 1:1 support
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 Strong attention to detail, organizational skills and follow-through.
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 Handle sensitive information and maintain a high level of confidentiality.
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 Able to quickly adjust to changing priorities, urgencies, and unexpected situations.
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 Advanced proficiency in Microsoft Office, experience in Concur and aptitude to learn new software tools.
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 Able to find solutions to challenges or obstacles that may arise in the course of the day.
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 Maintain a high level of professionalism in all interactions and represents the organization in a positive manner.
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Executive Administrative Assistant

Join Gravity Staffing, Inc. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Gravity Staffing, Inc.

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Executive Administrative Assistant