Qureos Mentor

Grayson County, Texas

<div><div><div>GRAYSON COUNTY
 
JOB POSTINGS 
 
Equal Opportunity Employer 
 
Persons with disabilities are encouraged to request assistance during the application process. Please call the Human
 
Resources Department at 903-813-4091 to request assistance.
 
 
Date Posted: June 12, 2026
Closing Date: Open Until Filled
Position: Records Clerk 
 
Department: Sheriff&rsquo;s Office - Administration Bureau
 
Minimum Salary: $ 46,450 annually
 
Duties: Position prepares, reviews, organizes, and submits criminal case
 
files to the District Attorney&rsquo;s Office for prosecution, and performs a
 
variety of administrative and technical duties in support of the
agency records retention, redaction and release. Duties include:
<ul><li>Review offense reports, arrest affidavits, and supplemental
</li></ul>documentation for completeness, accuracy, and legal
 
sufficiency prior to submission to the District Attorney&rsquo;s
 
Office.
<ul><li>Prepare and submit case files to the District Attorney&rsquo;s Office
</li></ul>in accordance with established procedures and deadlines.
<ul><li>Ensure all required documentation, including reports,
</li></ul>probable cause affidavits, evidence logs, and supporting
 
materials, are properly compiled and organized.
<ul><li>Verify charges, statutes, and case details align with
</li></ul>applicable laws and prosecutorial requirements.
<ul><li>Division (CID), and supervisors to obtain missing information
</li></ul>or clarification on case details.
<ul><li>Maintain logs and tracking systems for submitted cases,
</li></ul>including status updates and follow-up actions.
<ul><li>Respond to requests from the District Attorney&rsquo;s Office for
</li></ul>additional documentation, corrections, or supplemental
 
reports.
<ul><li>Enter and maintain accurate case information in agency
</li></ul>records management systems (RMS) and related
 
databases.
<ul><li>Ensure compliance with departmental policies, legal
</li></ul>standards, and records retention requirements.
<ul><li>Maintain strict confidentiality and security of sensitive case
</li></ul>information.
<ul><li>Maintain all records for the agency.
</li></ul><ul><li>Redact and release records upon public request made in
</li></ul></div></div><div><div>compliance with Texas Public Information Act.
<ul><li>Attend regular training and receive updates on legal
</li></ul>requirements.
<ul><li>Coordinate with legal professionals for proper release of
</li></ul>records.
<ul><li>Assist with audits and quality control reviews of submitted
</li></ul>case files.
<ul><li>Provide administrative support to investigative personnel as
</li></ul>needed.
<ul><li>Testify in court regarding case file preparation and records,
</li></ul>when required.
Qualifications: &bull; Basic computer functions and software applications (Word,
 
Excel, Adobe, Email). 
 
<ul><li>Criminal justice processes, legal terminology, and case filing
</li></ul>procedures.
<ul><li>Applicable Texas laws, statutes, and requirements for
</li></ul>criminal case prosecution.
<ul><li>Agency-specific systems such as RMS, case management
</li></ul>systems, and digital evidence platforms.
<ul><li>Records management standards and retention
</li></ul>requirements.
<ul><li>Graduation from high school or a general equivalency
</li></ul>diploma (GED), supplemented by course work in criminal
 
justice, public administration, or a related field is preferred.
<ul><li>Valid Driver&rsquo;s License.
</li></ul>Requirements: Position requires strong organizational skills, attention to detail, and
 
the ability to manage high volumes of documentation. Must be
 
proficient in Microsoft Word, Excel, and Outlook, including the ability
 
to create and manage spreadsheets and track data. Requires
strong interpersonal and communication skills, as well as the ability
 
to work effectively with law enforcement personnel and
 
prosecutorial staff. Experience in records management, legal
 
support, or law enforcement administrative functions is preferred. 
 
Benefits: Excellent benefits including employer paid health insurance,
 
vacation leave, sick leave, and retirement.</div></div></div>

Records Clerk

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Grayson County, Texas

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Records Clerk