Abrar Admin

Grigonis Excavation Contractors LLC

Job Summary We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and support our team. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, bookkeeping, and human resources. This role involves coordinating various administrative tasks, managing schedules, handling vendor relationships, and ensuring smooth office functions to foster a productive work environment.Responsibilities<ul><li>Manage daily office operations, including front desk duties and multi-line phone systems</li><li>Oversee calendar management and schedule appointments for staff and executives</li><li>Coordinate event planning and training &amp; development sessions</li><li>Supervise administrative staff and oversee team management activities</li><li>Handle vendor management, including procurement and contract negotiations</li><li>Maintain accurate bookkeeping, payroll processing, budgeting, and financial recordkeeping using QuickBooks or similar software</li><li>Assist with human resources functions such as onboarding, employee records, and policy compliance</li><li>Manage filing systems and ensure proper documentation organization</li><li>Provide excellent phone etiquette and customer service to clients and visitors</li><li>Support medical office management tasks if applicable</li><li>Apply for permits/send out notification flyers</li><li>Coordinate supply drop offs for job sites</li><li>Manage business social media profiles</li><li>Manage books and payroll</li></ul>Skills<ul><li>Proven experience in office administration, clerical work, or related roles</li><li>Strong organizational skills with the ability to multitask effectively</li><li>Excellent communication skills, both verbal and written</li><li>Proficiency in QuickBooks, calendar management tools, and multi-line phone systems</li><li>Experience in event planning, vendor management, and budgeting processes</li><li>Supervising experience with team management capabilities</li><li>Knowledge of human resources procedures including payroll processing and employee onboarding</li><li>Ability to handle bookkeeping tasks accurately and efficiently</li><li>Familiarity with medical office management is a plus</li><li>Demonstrated ability to train staff and support professional development initiatives</li><li>Exceptional phone etiquette and customer service skills</li></ul>Job Type: Part-timePay: From $18.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li></ul>Application Question(s):<ul><li>Do you have a reliable vehicle?</li><li>Do you have experience in book keeping?</li><li>Do you have experience in social media management?</li><li>Do you have experience in managing payroll?</li></ul>License/Certification:<ul><li>Driver's License (Required)</li></ul>Location:<ul><li>Austin, TX 78736 (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>Work Location: Hybrid remote in Austin, TX 78736

Office Administrator

Join Grigonis Excavation Contractors LLC and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Grigonis Excavation Contractors LLC

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Office Administrator