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Hadayieq, Giza Zoo

Executive Assistant to the Chief Executive Officer (CEO)Job PurposeThe Executive Assistant to the CEO provides high-quality administrative, organizational, and coordination support to the Chief Executive Officer to ensure the efficient operation of the Executive Office. The role is responsible for managing the CEO&rsquo;s schedule, coordinating meetings and events, preparing reports and presentations, maintaining records, following up on action plans, and facilitating communication with internal and external stakeholders. The Executive Assistant serves as a key liaison between the CEO and the organization while maintaining the highest level of professionalism, discretion, and confidentiality.Key Responsibilities&middot; Manage the CEO&rsquo;s calendar, appointments, meetings, and daily schedule to ensure effective prioritization and optimal use of time.&middot; Coordinate and schedule internal and external meetings, including preparing agendas, meeting materials, presentations, and logistics.&middot; Attend meetings as required, accurately recording minutes of meetings, document key decisions, and distribute meeting minutes in a timely manner.&middot; Develop, maintain, and monitor action plans arising from meetings and ensure timely follow-up with responsible stakeholders.&middot; Track deadlines, commitments, and deliverables agreed during meetings and provide regular status updates to the CEO.&middot; Follow up with department heads and senior management on tasks, projects, and commitments assigned by the CEO.&middot; Prepare reports, presentations, executive summaries, letters, and business correspondence for the CEO.&middot; Screen, prioritize, and manage incoming emails, calls, requests, and correspondence, ensuring urgent matters are addressed promptly.&middot; Coordinate communication between the CEO and internal departments, business partners, consultants, government entities, and other stakeholders.&middot; Organize and coordinate executive meetings, leadership meetings, workshops, conferences, site visits, and special events involving the CEO.&middot; Manage all logistical arrangements related to CEO events, including invitations, venues, travel, accommodation, transportation, catering, meeting materials, and stakeholder coordination.&middot; Coordinate domestic and international travel arrangements for the CEO, including itineraries, flights, accommodation, transportation, visa applications, and related documentation.&middot; Conduct research and gather information to support reports, presentations, meetings, and executive decision-making.&middot; Prepare regular status reports and summaries on key projects, pending actions, and executive priorities.&middot; Maintain organized records, reports, presentations, contracts, and confidential executive documentation.&middot; Handle highly sensitive and confidential information with discretion and professionalism.&middot; Support the CEO in coordinating strategic and operational initiatives across the organization.&middot; Build and maintain effective working relationships with internal and external stakeholders.&middot; Perform any other duties assigned by the CEO to support the effective operation of the Executive Office.&middot;&middot; Qualifications &amp; Experience&middot; Bachelor&rsquo;s degree in Business Administration, Management, Communications, Public Relations, or a related field.&middot; Minimum 3&ndash;5 years of experience as an Executive Assistant, Personal Assistant, Executive Coordinator, with a proven experience providing direct support to a CEO, Managing Director, General Manager, Director, or other senior executive.&middot; Demonstrated experience managing executive calendars, coordinating leadership meetings, preparing meeting minutes, and tracking action plans.&middot; Experience preparing professional reports, presentations, and business correspondence.&middot; Experience working in a fast-paced environment with multiple stakeholders is preferred.&middot;Knowledge &amp; Skills&middot; Excellent organizational and time-management skills.&middot; Strong verbal and written communication skills in English and Arabic.&middot; Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Strong report writing and presentation preparation skills.&middot; Ability to prepare accurate meeting minutes and action trackers.&middot; Excellent coordination and follow-up skills.&middot; Strong attention to detail and accuracy.&middot; Ability to manage multiple priorities and meet deadlines.&middot; Strong interpersonal and stakeholder management skills.&middot; Problem-solving and decision-making abilities.&middot; Ability to maintain confidentiality and handle sensitive information.&middot; Professional appearance and business etiquette.&middot;Reporting StructureReports to: Chief Executive Officer (CEO)Work Location: In person

Executive Assistant to CEO

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Hadayieq, Giza Zoo

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Executive Assistant to CEO