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Handy Matters

Operations CoordinatorThe Operations Coordinator is responsible for end-to-end coordination and control of the company&rsquo;s day-to-day operations, ensuring that all projects, teams, and processes run smoothly without CEO involvement in routine operational matters.This role is execution-focused, authority-driven, and outcome-oriented.It is not administrative. It is operational leadership.Key Responsibilities1. Company Operations Control<ul><li>Oversee all ongoing projects (design, fit-out, maintenance if applicable)</li><li>Monitor daily progress against schedules, scope, and manpower plans</li><li>Identify delays, risks, or inefficiencies before they escalate</li><li>Ensure smooth coordination between:</li></ul>Project Managers Site Supervisors Designers &amp; Engineers Procurement &amp; Administration2. Discipline, Structure &amp; Accountability<ul><li>Enforce company SOPs, workflows, and reporting systems</li><li>Ensure:</li></ul>Daily site reports are submitted Weekly progress reports are issued Snag lists and action items are tracked and closed Actively follow up with team members to ensure deadlines are met<ul><li>Escalate only critical issues, always with proposed solutions</li></ul>3. Authority &amp; Decision Execution<ul><li>Assign daily priorities across teams and projects</li><li>Reallocate manpower and resources within approved limits</li><li>Approve routine operational decisions related to scheduling, sequencing, and coordination</li><li>Ensure instructions are implemented correctly and on time</li></ul>(This role does NOT approve contracts, variations, or financial commitments.)4. Internal Communication Hub<ul><li>Serve as the central point of operational communication</li><li>Filter operational noise before it reaches senior management</li><li>Ensure alignment across departments and projects</li><li>Maintain clear, professional, and structured communication at all times</li></ul>5. Reporting &amp; Management Visibility<ul><li>Provide:</li></ul>Daily operational summaries Weekly operations status reports (Green / Amber / Red)<ul><li>Highlight:</li></ul>Project progress Delays and root causes Upcoming risks and mitigation plans<ul><li>Ensure management has full visibility without micromanagement</li></ul>Key Performance Indicators (KPIs)<ul><li>On-time project delivery rate</li><li>Reduction in operational escalations to CEO</li><li>100% submission of daily and weekly reports</li><li>Reduction of repeated operational issues</li><li>Improved coordination between site, office, and procurement</li></ul>Required ProfileExperience &amp; Skills<ul><li>2&ndash;5 years experience in operations, construction, fit-out, or project coordination</li><li>Strong understanding of site operations and workflows</li><li>Excellent follow-up, organization, and prioritization skills</li><li>Confident communicator, able to push teams respectfully but firmly</li><li>Strong reporting and tracking ability (Excel / dashboards / reports)</li><li>Problem-solver with a hands-on mindset</li></ul>Personality &amp; Work Ethic<ul><li>Proactive and accountable</li><li>Calm under pressure</li><li>Detail-oriented but execution-focused</li><li>Comfortable enforcing rules and chasing deadlines</li><li>Loyal to structure, timelines, and company standards</li></ul>Reporting LineReports directly to the CEO / Senior ManagementGrowth PathThis role is designed to evolve into:Operations Manager based on performance, ownership, and leadership capability.Why Join Us<ul><li>High-impact role with real authority</li><li>Direct exposure to leadership and decision-making</li><li>Clear growth path within a fast-growing design &amp; fit-out company</li><li>Opportunity to build and run structured operations</li></ul>Job Type: Full-timeExperience:<ul><li>UAE: 2 years (Required)</li><li>operations/construction/fit-out/project coordination: 2 years (Required)</li></ul>

Operations Coordinator

Join Handy Matters and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Handy Matters

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Operations Coordinator