Qureos Mentor

Harper Harrison

<div>
 
 
 Executive Assistant
 
 
 
 
 Los Angeles, CA
 
 
 
 
 Full-Time, On-Site
 
 
 
 
 Reports to: Founder / Principal
 
 
 
 
 
 
 
 About the Company
 
 
 
 We are a fast-growing, vertically integrated real estate platform with operations across development, construction, &amp; property management. The business is active across multiple projects, entities, &amp; stakeholders at any given time, with a strong reputation for high standards, entrepreneurial thinking, &amp; executional excellence.
 
 
 
 
 
 This is a high-performance environment where details, reliability &amp; speed matters. The team is lean, hands-on, &amp; deeply invested in building a best-in-class platform.
 
 
 
 
 
 
 Role Overview
 
 
 
 This is a high-trust, highly operational role at the center of a fast-moving real estate business. You will serve as the primary administrative &amp; operational support to the Founder / Principal, while also helping drive day-to-day office management, accounts payable coordination, project administration, &amp; HR support across multiple business lines.
 
 
 
 
 
 We are looking for someone who wants to own this seat long term. Someone who takes pride in being the backbone of a growing company, enjoys bringing structure to busy environments, pays close attention to detail, &amp; is always willing to step in and help wherever needed.
 
 
 
 
 
 Success in this role comes from consistency, follow-through, discretion, sound judgement, &amp; a genuine desire to keep the business operating smoothly.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive &amp; Personal Support
 
 
 <ul>
 <li>
 Manage the Principal&rsquo;s calendar, schedule meetings, send invites, &amp; proactively resolve scheduling conflicts
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 Coordinate business &amp; personal travel, including flights, hotels, ground transportation, &amp; logistics
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 Handle personal errands &amp; administrative tasks that support the Principal&rsquo;s day-to-day effectiveness
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 Obtain a notary license, if not already held, &amp; serve as an in-house notary for company documents
 </li>
 </ul>
 
 
 Accounts Payable &amp; Administrative Finance Support
 
 
 <ul>
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 Monitor the company billing inbox, review incoming invoices, &amp; route them accurately
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 Process invoices, maintain clear notes, &amp; ensure correct coding across entities &amp; budget lines
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 Support check runs, payment tracking, vendor communication, &amp; document organization
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 Follow up with internal team members to ensure receipts, backup, &amp; supporting documentation are submitted on time
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 Maintain organized vendor records, payment files, &amp; accounting-related documentation
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 Assist with logging incoming payments, recordkeeping, &amp; periodic reconciliation support
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 </ul>
 
 
 Office Administration
 
 
 <ul>
 <li>
 Maintain a highly organized, professional office environment
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 Oversee office supplies, vendors, general upkeep, &amp; administrative systems
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 Own digital filing systems across multiple entities &amp; enforce strong document discipline internally
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 Support onboarding, employee file management, insurance tracking, &amp; general HR administration
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 Help maintain compliance records for subcontractors, consultants, &amp; vendors
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 Track internal workflows, action items, &amp; project management boards to ensure deadlines &amp; statuses remain current
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 </ul>
 
 
 Project &amp; Operational Support
 
 
 <ul>
 <li>
 Assist with contract administration, document distribution, &amp; project file organization
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 Update budgets, tracking logs, &amp; summary reports as contracts are executed
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 Maintain compliance documentation, including insurance, W-9s, licenses, &amp; related records
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 Coordinate purchasing support, permit-related payments, draw package organization, &amp; document collection
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 Follow up with project teams to ensure approvals, invoices, &amp; supporting materials are received on time
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 Review project documentation for completeness, accuracy, &amp; consistency
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 
 
 Required
 
 
 <ul>
 <li>
 Extensive experience in an Office Manager, Executive Assistant, Administrative, or Operations role
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 <li>
 Basic QuickBooks proficiency, including bills, invoices, payments, &amp; transaction lookups
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 <li>
 Working knowledge of accounts payable processes
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 Strong Excel / Google Sheets skills, with the ability to build &amp; maintain organized trackers
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 Comfortable learning new software platforms &amp; troubleshooting independently when needed
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 Excellent organizational skills with strong attention to detail
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 Calm, professional demeanor with the ability to manage competing priorities
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 Proactive mindset with a strong sense of ownership
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 Strong judgement, follow-through, &amp; ability to connect the dots across multiple moving pieces
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 Comfortable handling occasional work-related errands or local administrative tasks
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 <li>
 Strong working knowledge of Dropbox, Google Drive, or similar file management tools
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 Notary license, or willingness to obtain one shortly after hire
 </li>
 </ul>
 
 
 
 
 
 Preferred
 
 
 <ul>
 <li>
 Experience in real estate, construction, development, architecture, or property management
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 <li>
 Familiarity with Procore, Asana, Plate IQ, Spend IQ, or similar tools
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 Experience supporting multiple LLCs, entities, or business units
 </li>
 <li>
 Exposure to real estate transactions, escrow, title, or closing documentation
 </li>
 <li>
 Familiarity with fund control, draw packages, or construction lending processes
 </li>
 </ul>
 
 
</div>

Executive Assistant

Join Harper Harrison and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Harper Harrison

About Company

Executive Assistant