Qureos Mentor

HAZEN AND SAWYER

<div><p>Join our Hazen team and help make the world a better place by delivering exceptional client service in all things water&reg;. Hazen is a creative, employee-owned firm with minimal bureaucracy, where employees are empowered to thrive.</p><p>
Hazen is seeking a highly organized, proactive, and detail-oriented professional to support executive leadership and marketing initiatives within our Intermountain Region and Tempe office. This role is ideal for someone who thrives in a fast-paced technical environment, anticipates needs before they arise, and operates with a high degree of professionalism and discretion. The successful candidate will serve as a trusted partner to senior leaders while also playing a key role in marketing coordination, recruiting logistics, and office operations.</p><p><b>
Why Hazen and Sawyer:</b></p><ul><li>
Founded in 1951 by the son of Allen Hazen (developer of the Hazen-Williams equation), we are an employee-owned company with a singular focus on &quot;all things water.&quot;</li><li>
Our work includes planning, design, and oversight of construction of environmental infrastructure &ndash; for water, wastewater, and stormwater management.</li><li>
We foster a work environment low on bureaucracy and high in creativity.</li><li>
We recruit talented professionals, provide them with challenging, interesting, and creative assignments, and furnish them with the tools they need to succeed.</li><li>
We currently have over 2,000 employees in 70+ offices throughout the United States, Latin America, Canada, and the UK.</li></ul><p><b>
Key Responsibilities:</b></p><ul><li><b>
Executive Support</b></li><li><ul><li>
Provide strategic administrative support to executive leadership</li><li>
Manage complex calendars, coordinate meetings, and arrange travel logistics</li><li>
Prepare reports, dashboards, and data analysis using Microsoft Excel</li><li>
Draft, edit, and refine correspondence, reports, and presentations using Microsoft Word</li><li>
Develop polished materials for meetings, proposals, and leadership events</li><li>
Safeguard confidential and sensitive information</li><li>
Track project action items and ensure timely follow-up</li><li>
Serve as a key administrative liaison to Project Managers and Project Directors</li><li>
Interface with clients and trade partners on behalf of senior leadership when needed, in a professional, collegial fashion</li><li>
Monitor client accounts, support preparation and transmittal of invoices and billing statements, monitor status of receivables and subconsultant/supplier invoices</li></ul></li><li><b>
Marketing &amp; Proposal Coordination</b></li><li><ul><li>
Coordinate marketing activities</li><li>
Partner with pursuit managers to maintain and update the opportunity tracking system</li><li>
Collaborate with engineers and technical staff to develop compliant and compelling proposal content</li><li>
Contribute to copywriting and editorial review of marketing materials</li><li>
Maintain and update project descriptions and firm qualifications</li><li>
Format and tailor resumes for proposal submissions</li></ul></li><li><b>
HR &amp; Recruiting Support</b></li><li><div><ul><li>
Coordinate interview scheduling and candidate communications</li><li>
Facilitate onboarding logistics, including IT coordination and supervisor scheduling</li><li>
Maintain discretion when managing sensitive personnel information</li></ul></div></li><li><b>
Operations Support</b></li><li><div><ul><li>
Lead planning and coordination of office events and team activities</li><li>
Manage venue selection, vendor communication, budgets, and guest lists</li><li>
Oversee catering arrangements for meetings and events</li><li>
Coordinate travel arrangements for staff and visitors</li><li>
Manage content postings for Hazen&rsquo;s internal media platform</li></ul></div></li><li><b>
Document Control</b></li><li><div><ul><li>
Administer project contract files and maintain organized records</li><li>
Format and standardize documents to align with company branding and quality standards</li><li>
Perform QA/QC reviews and technical editing of documents</li><li>
Coordinate printing, binding, and final production of deliverables</li></ul></div></li></ul><p><b>
Qualifications &amp; Skills:</b></p><ul><li>
Minimum of five years of experience supporting senior leadership in an executive or high-level administrative role</li><li>
Proven ability to manage confidential and sensitive information with integrity</li><li>
Exceptional written and verbal communication skills</li><li>
Advanced proficiency in Microsoft PowerPoint, Excel, and Word</li><li>
Strong organizational, prioritization, and time management abilities</li><li>
High attention to detail with a refined eye for layout and design</li><li>
Ability to manage competing priorities in a fast-paced environment</li><li>
Self-directed, dependable, and solutions-oriented</li><li>
Experience in a professional services firm preferred, engineering industry experience a plus</li><li>
Bachelor&rsquo;s degree preferred but not required</li><li>
Notary or ability to obtain an Arizona notary license within three months of hire</li></ul><p><b>
What We Offer:</b></p><ul><li>
Comprehensive health benefits (medical, dental, vision, and prescription plans)</li><li>
Pre-tax flexible spending plans for medical, dependent care, and transportation</li><li>
Short and long-term disability, and employer paid life insurance</li><li>
Paid holidays, floating holidays, and paid time off (PTO)</li><li>
Employer-contributed 401(k) plan and additional financial planning support</li><li>
Professional growth opportunities, including tuition reimbursement, in-house training, and incentives for professional registration and professional organization memberships</li><li>
Starting pay range for this position depends on skills, experience, education and geographical location</li></ul></div>

Executive Assistant / Marketing Support

Join HAZEN AND SAWYER and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

HAZEN AND SAWYER

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Executive Assistant / Marketing Support