Qureos Mentor

Heatherwood Communities

<div>Description:

For more than 75 years, Heatherwood has been committed to building upscale residential rental communities, commercial properties, and luxury urban spaces. Our commitment to quality construction, striking design, and exemplary service makes us one of the most highly regarded leaders in the industry. We offer a competitive benefits package including health, dental, and vision insurance, 401(k), and paid PTO.
Heatherwood is on a mission to create high-quality places that inspire a genuine sense of community. As a Regional Coordinator for Heatherwood, you will play a vital role in supporting both our maintenance operations and lease-up activities (if applicable) across multiple residential communities. You will help ensure ongoing performance of new and existing properties by coordinating vendors, maintenance teams, leasing staff, and residents to deliver exceptional service and operational excellence.
Requirements:

Your Responsibilities:
Scheduling &amp; Project Coordination<ul><li>
Schedule make-ready, inspection, assessment, move-out, and unit-turn appointments (painting, cleaning, and repairs).</li><li>
Coordinate between Maintenance Managers, Vendors, Construction, Leasing, and Residents to ensure timely project completion.</li><li>
Schedule elevator usage for move-ins, move-outs, and vendor work if needed.</li><li>
Send E-blasts and notifications for maintenance updates, project work, and resident communications.</li><li>
Support the turnover and acceptance process to ensure units meet company standards before move-in.</li></ul>
Purchasing &amp; Financial Administration<ul><li>
Create and manage purchase orders for supplies and services, ensuring accuracy and proper documentation.</li><li>
Verify budgets, GL coding, and capital expenditure allocations.</li><li>
Track open purchase orders and reconcile discrepancies with Accounting.</li><li>
Maintain detailed records of vendor services, invoices, and company vehicle maintenance.</li></ul>
Contracts &amp; Permit Management<ul><li>
Maintain and update all contract trackers, oversee renewals, and coordinate modifications with Legal.</li><li>
Prepare and submit permit applications; monitor expirations, renewals, and required inspections.</li><li>
Work closely with city and town agencies to maintain compliance with all regulatory requirements.</li></ul>
Vendor &amp; Compliance Coordination<ul><li>
Ensure all vendors maintain current insurance, certifications, and compliance documents.</li><li>
Coordinate inspections with vendors and city agencies (Cooling Towers, Rigs, Department of Labor).</li><li>
Oversee rig and window work, including technician training and certification tracking.</li><li>
Maintain up-to-date vendor pricing and performance data.</li></ul>
Resident Relations &amp; Lease-Up Support (if applicable)<ul><li>
Serve as a professional, friendly point of contact for residents during the pre-move-in and move-in process.</li><li>
Coordinate move-ins and move-outs to ensure a smooth, timely, and positive resident experience.</li><li>
Address resident inquiries and route maintenance or policy questions appropriately.</li><li>
Support resident satisfaction and retention initiatives.</li><li>
Ensure compliance with Fair Housing laws and company policies.</li></ul>
Administrative &amp; Departmental Support<ul><li>
Set up new vendors and manage insurance packets and renewals.</li><li>
Maintain spreadsheets and data for vendor pricing, compliance, and project tracking.</li><li>
Support cross-department collaboration and assist Maintenance Managers with departmental initiatives.</li><li>
Ensure timely communication between all stakeholders, including vendors, residents, and staff.</li></ul>
Other duties or responsibilities as required 
What You Bring to Heatherwood:<ul><li>
2&ndash;5 years of experience in property management, maintenance coordination, or leasing administration.</li><li>
Prior lease-up or multifamily operations experience strongly preferred.</li><li>
Excellent verbal and written communication skills.</li><li>
Strong organizational, scheduling, and multitasking abilities.</li><li>
Problem-solving and process improvement skills.</li><li>
Proficiency in Microsoft Office 365, SharePoint, Windows 10, and Excel (advanced reporting).</li><li>
Experience with Yardi and Suite Spot software preferred.</li><li>
Familiarity with Fair Housing laws and NYC/NYS regulatory requirements (permits, inspections, insurance).</li><li>
Customer service&ndash;oriented with a positive, team-focused attitude.</li></ul> 
Your Development:<ul><li>
Ongoing training and development opportunities to support career growth within Heatherwood.</li><li>
Exposure to multiple facets of property operations, vendor management, and resident services.</li><li>
Continued education on Fair Housing laws, building codes, and regulatory compliance.</li><li>
Collaboration with experienced industry professionals and leadership teams.</li><li>
Participation in Heatherwood&rsquo;s strong safety and compliance culture through regular team training sessions.</li></ul></div>

Regional Coordinator (Maintenance)

<div>Description:

About Heatherwood 
For more than 75 years, Heatherwood has been committed to developing upscale residential rental communities, commercial properties, and luxury urban spaces throughout Long Island and New York City. Our reputation for quality construction, innovative design, and exceptional service has made us a recognized leader in the industry. We believe our employees are our greatest asset, which is why we invest in professional development, promote from within, and provide meaningful opportunities to learn and grow.
Job Overview: Exciting Onsite Summer Internship Opportunity!
Heatherwood&mdash;Long Island&rsquo;s premier Developer/Owner/Operator of multifamily and mixed-use communities&mdash;is offering an engaging, hands-on Summer Internship Program for college students and recent graduates. This program is fully onsite, 5 days per week, and provides the opportunity to travel to multiple properties and project locations across Long Island, Queens, and Brooklyn.
Our 9-week paid internship (June 1st&ndash;July 31st) is designed to introduce talented candidates to real projects, mentorship, and meaningful on-the-job experience within the real estate industry. It allows us to invest in the next generation of talent while identifying future leaders who may one day contribute to Heatherwood&rsquo;s continued success.
What You&rsquo;ll Do:
As a Heatherwood intern, you&rsquo;ll gain immersive exposure to the multifamily real estate lifecycle by rotating through core areas of our business. You&rsquo;ll work alongside experienced professionals, contribute to real initiatives, and see firsthand how different teams collaborate to support thriving communities.
Throughout the internship, you will:<ul><li>
Development &amp; Construction: Spend time at an active construction site and observe how a project progresses from plans to completion.</li><li>
Leasing &amp; Property Management: Visit multiple properties to understand leasing operations, customer service, and day-to-day community management.</li><li>
Finance &amp; Accounting: Review financial data, analyze trends, and learn how our accounting and finance teams support our portfolio.</li><li>
Asset Management: Explore how we strategically manage and optimize a diverse, long-standing real estate portfolio.</li><li>
Legal: Gain exposure to real estate legal processes by assisting with document review, understanding lease and contract structures, observing compliance procedures, and learning how regulatory requirements impact property operations.</li></ul>
This program offers invaluable opportunities to learn, network, and challenge yourself&mdash;all within a supportive, hands-on environment.
Requirements:
<ul><li>Completion of at least two years of undergraduate coursework toward a bachelor&rsquo;s degree (majors in Real Estate, Hospitality, Construction, Finance, Legal Studies, or related fields are a plus)</li><li>
Strong academic performance (preferred GPA of 3.0 or higher)</li><li>
Excellent communication and teamwork skills</li><li>
A proactive, eager-to-learn mindset with the ability to take initiative</li><li>
Reliable transportation and ability to travel between multiple sites; this is an onsite role that requires travel within Long Island, Queens, and Brooklyn</li></ul>
Why Heatherwood?<ul><li>
Gain meaningful, hands-on experience in several functional areas of real estate</li><li>
Build industry knowledge and skills that support long-term career growth</li><li>
Network with seasoned professionals, mentors, and potential future colleagues</li><li>
Join a company known for recognizing and promoting internal talent</li><li>
Contribute to a team that values innovation, collaboration, integrity, and development</li></ul>
Apply today and take the next step toward an engaging and rewarding summer internship experience with Heatherwood!</div>

Heatherwood Real Estate Internship Program

Join Heatherwood Communities and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Heatherwood Communities

ABOUT_COMPANY

Regional Coordinator (Maintenance)

Heatherwood Real Estate Internship Program