Qureos Mentor

Hels

<div>Job Description: 
ROLE SUMMARY
We are seeking a highly effective Virtual Executive Assistant / Executive Assistant to support senior leadership (C-Suite). This role requires deep experience partnering with executives, expert-level calendar and inbox management, strong written communication, impeccable follow-through, and high discretion. You will anticipate needs, protect executive time, and keep priorities moving with minimal direction.
KEY RESPONSIBILITIES
EXECUTIVE SUPPORT:
<ul><li>Manage complex, frequently changing calendars (multi-time-zone scheduling, agenda planning, conflict resolution, buffers, travel time, priority-setting)</li>
<li>Own inbox management: triage, draft responses, flag urgent items, follow up for missing info, and maintain response SLAs</li>
<li>Prepare daily/weekly executive briefs: upcoming meetings, priorities, action items, and risks</li>
<li>Track deliverables and commitments across stakeholders; ensure timely follow-through and closure</li>
</ul>
MEETINGS &amp; COMMUNICATION:
<ul><li>Schedule internal/external meetings, send agendas, confirm attendees, and manage reminders</li>
<li>Capture notes and action items; distribute recaps and manage follow-ups</li>
<li>Draft polished executive communications (emails, messages, meeting updates) in a professional voice</li>
<li>Coordinate with internal leaders and external partners with confidence and diplomacy</li>
</ul>
ADMINISTRATIVE &amp; OPERATIONAL SUPPORT:
<ul><li>Create and maintain documents, trackers, and light reporting (Excel/Sheets)</li>
<li>Support basic project coordination (timelines, task lists, status updates)</li>
<li>Organize and maintain executive files and folders (SharePoint/Google Drive/OneDrive), with clean version control</li>
<li>Assist with travel planning (as needed): itineraries, logistics, confirmations</li>
<li>Create and maintain SOPs, checklists, and templates for recurring workflows (calendar rules, inbox triage, meeting prep, follow-ups, travel, document organization)</li>
<li>Standardize and improve processes to reduce rework, increase speed, and ensure consistent execution</li></ul> 

CONFIDENTIALITY &amp; PROFESSIONALISM:
<ul><li>Handle sensitive information with strict confidentiality and sound judgment</li>
<li>Maintain a high standard of professionalism, accuracy, and discretion in all communications</li></ul> 
 
 
REQUIRED QUALIFICATIONS:
<ul><li>3&ndash;7+ years experience as an Executive Assistant / Virtual Assistant supporting C-Suite or senior leadership</li>
<li>Demonstrated mastery of calendar management (complex scheduling, multiple time zones) and email triage/drafting</li>
<li>Strong written and verbal English communication with professional tone</li>
<li>Proven ability to manage competing priorities, work independently, and meet deadlines consistently</li>
<li>High attention to detail; strong documentation and follow-through habits</li>
<li>Tech proficiency: Microsoft 365 (Outlook, Teams, Word, Excel) and/or Google Workspace (Gmail, Calendar, Docs, Sheets); comfort learning new tools quickly</li>
</ul>
PREFERRED QUALIFICATIONS:
<ul><li>Experience supporting US-based executives or global teams</li>
<li>Familiarity with tools such as Zoom, Slack, Asana, Trello, Monday.com, Notion, or similar</li>
<li>Prior experience creating executive briefs, meeting decks, or light presentation support (PowerPoint/Slides)</li>
<li>Background in professional services, consulting, AEC, or fast-paced environments</li>
</ul>
WORKING SCHEDULE:
<ul><li>Primary hours: overlap with US Eastern Time (ET) for scheduling, meetings, and responsiveness</li>
<li>Some early/late flexibility may be required depending on executive needs</li>
</ul>
LOCATION:
<ul><li>Remote Position (Philippines)</li>
</ul>
Salary: $4-$9 per hour</div>

VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) – PHILIPPINES (REMOTE) LOCATION

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VIRTUAL EXECUTIVE ASSISTANT / EXECUTIVE ASSISTANT (C-SUITE SUPPORT) – PHILIPPINES (REMOTE) LOCATION