Qureos Mentor

Imperium Commodity Search

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 Title: Office Administrator (Commodity Trading) - Russian Speaking
 
 
 
 
 Salary: To 10K AED Per Month
 
 
 
 
 Location: Dubai
 
 
 
 
 
 
 
 Imperium Commodity Search
 
 is confidentially retained by this progressively expanding Agricultural Trading business to strengthen the office team in support as they grow. They are seeking a detail-oriented and organized Russian speaking Office Administrator who will also manage data entry and documentation tasks.
 
 
 
 
 
 The ideal candidate will handle administrative tasks, documentation processes, data entry, and record-keeping to ensure smooth operations and regulatory compliance in support of the vital operational functions in a dynamic trading environment.
 
 
 
 
 
 
 You will be carrying out the following:
 
 
 
 
 
 
 
 Office Administration:
 
 
 <ul>
 <li>
 Oversee general office operations and ensure the office environment is well-organized.
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 <li>
 Manage office supplies inventory, place orders as needed, and coordinate maintenance requests.
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 Schedule meetings, manage calendars, and support internal communication among departments.
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 Arrange business trips for senior staff, provide support during travel, and coordinate meetings.
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 Assist senior management with administrative tasks.
 </li>
 </ul>
 
 
 Data Entry &amp; MIS Management:
 
 
 <ul>
 <li>
 Enter and update data accurately in the Management Information System (MIS) and other company databases.
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 Maintain and update records for transactions, customer data, and documentation statuses.
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 Generate reports as required for various teams, ensuring data accuracy and completeness.
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 Cross functional collaboration with finance and execution teams, ensure MIS systems are up to date.
 </li>
 </ul>
 
 
 Documentation &amp; Record Keeping:
 
 
 <ul>
 <li>
 Handle document collection, preparation, and filing, ensuring timely delivery to banks and partner companies.
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 Organize and maintain hard and digital copies of contracts, invoices, bank documents, and other essential records.
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 Track the status of documents, ensure proper archiving, and adhere to document retention policies.
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 </ul>
 
 
 Communication &amp; Coordination:
 
 
 <ul>
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 Coordinate with banks, customers, and vendors regarding document processing and delivery schedules.
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 Communicate with internal teams to align on documentation requirements and deadlines.
 </li>
 </ul>
 
 
 Other Duties:
 
 
 <ul>
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 Assist with basic tasks, such as invoice management and expense tracking.
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 Support ad-hoc projects and tasks assigned by management to enhance office operations.
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 </ul>
 
 
 
 
 
 We would love to speak to you if you have:
 
 
 <ul>
 <li>
 Diploma or Bachelor&rsquo;s degree.
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 Proven experience in an administrative role, preferably with data entry and documentation experience.
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 Strong attention to detail, organizational, and multitasking skills.
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 Familiarity with Microsoft Office Suite and data management software.
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 Experience of Commodity Trading Operations
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 Good communication skills and the ability to work independently.
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 Fluency in English and Russian
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 Exceptionally professional and polished appearance.
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 Valid driver&rsquo;s license &ndash; preferred but not required.
 </li>
 </ul>
 
 
 
 
 
 Due to the expected volume of applications we will only be replying to those that meet the criteria above. If you have not had a reply within 5 days of your application we thank you for your interest, however, please consider yourself unsuccessful at this time.
 
 
 
 
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Office Administrator

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Imperium Commodity Search

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Office Administrator