Qureos Mentor

IndianOil Petronas Private Limited

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 Job ID Number
 
 
 IPPL/ADMIN./JOB VACANCY/25-26/006
 
 
 Employee Type
 
 
 Full-time
 
 
 Location
 
 
 Head Office, Acropolis, Kasba, Kolkata
 
 
 
 Experience
 
 
 
 Fresher
 
 
 Min Qualification
 
 
 Graduate Degree in any discipline from a recognized University, Should have secured more than 60% marks in Graduation, Higher Secondary and Class X examinations, Well versed with MS Office Applications.
 
 
 Salary
 
 
 Monthly Net Pay = Rs. 35,000/-, Annual CTC: Rs. 6.40 LPA, Other reimbursements eligible as per policy
 
 
 Date Posted
 
 
 Sep 18, 2025
 
 
 Application Deadline
 
 
 Oct 09, 2025
 
 
 Vacancies
 
 
 1
 
 
 
 Responsibilities
 
 
 
 
 Office Administrative Responsibilities:
 
 
 
 <ul>
 <li>
 Regular Office Upkeep and Maintenance of the premises through the housekeeping staff.
 </li>
 <li>
 Maintaining &amp; AMC in collaboration with respective vendors for the existing Fire &amp; Safety Aids present in IPPL-HO.
 </li>
 <li>
 Maintenance of HO Biometric Machine and data, CC Cameras for the safety and security of officers.
 </li>
 <li>
 Maintenance of Aesthetic Instruments and Other displayed artwork and products within the HO premises.
 </li>
 <li>
 Maintenance &amp; Tracking of Company Issued Assets Employees from HO.
 </li>
 <li>
 Office stationery purchase and Tracking, Office inventory purchase and tracking.
 
 
 </li>
 </ul>
 
 Vendor Liaisoning, Contract Management And Contractual Staff Management
 
 
 
 <ul>
 <li>
 Tendering of Housekeeping and Office Car contracts.
 </li>
 <li>
 Tracking of agreement renewals for Contractual Staff, Housekeeping Staff, Car Hiring Services, at HO.
 </li>
 <li>
 Tracking of agreement renewals for Beverages &amp; Canteen Supplies at HO.
 </li>
 <li>
 Attendance and OT Calculation of contractual and housekeeping staff (at HO) on monthly basis.
 </li>
 <li>
 Liaisoning with the contractors/vendors for the payroll and other related data of the staff at HO.
 </li>
 <li>
 Oversee the day-to-day activities of the housekeeping staff at HO. Arrange for timely trainings for the staff in collaboration with the contractor.
 
 
 </li>
 </ul>
 
 Admin Annual Budgeting And Expense Management For HO
 
 
 
 <ul>
 <li>
 Annual Budgeting of administration related expenses for the financial year at HO.
 </li>
 <li>
 Maintaining the finance reporting for revenue expenses at HO, viz., Electricity, Water Usage, Stationery, Canteen Expenses, etc. at HO.
 
 
 </li>
 </ul>
 
 Event Management &amp; Coordination At HO
 
 
 
 <ul>
 <li>
 Celebration and Appreciation of important employee milestones, like birthdays, work anniversaries, major achievements in the employee life cycle.
 </li>
 <li>
 Coordination and Execution of Events and Programmes in coordination with event planning committee.
 
 
 </li>
 </ul>
 
 Board Meeting Arrangements
 
 
 
 <ul>
 <li>
 Board Meeting arrangements and ensuring seamless meeting experience for all the attendees and important stakeholders.
 </li>
 <li>
 Car Arrangement for all the directors, proper and timely pickup and drop of them in a timely and seamless manner.
 </li>
 <li>
 Arrangement of refreshments, lunch, chairman&rsquo;s dinner with the Board, and successful execution of the same, assuring the best experience for all involved.
 </li>
 <li>
 Approval and procurement of the gifts, other tokens and stationery items that may be required for the meeting itself.
 
 
 </li>
 </ul>
 
 Billing, PO &amp; SES Creation for HR &amp; Admin Department:
 
 
 
 <ul>
 <li>
 PO &amp; SES creation, Processing of bills in SAP for the departmental bills raised by vendors, etc.
 
 
 </li>
 </ul>
 
 Required Skills
 
 
 
 Facility Upkeep Asset Management Stationery &amp; Inventory Management Vendor Management Contract Management Payroll Coordination Staff Oversight &amp; Training Attendance &amp; Compliance Budgeting Expense Reporting Billing &amp; SAP Handling Event Management Board Meeting Support Vendor Liaison for Events ERP/SAP Systems MS Office Suite Basic Facility Systems Communication &amp; Coordination Organizational Skills Problem-Solving Attention to Detail Leadership &amp; Supervision
 
 
 Apply Now
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Junior Executive-I (Admin.)

Join IndianOil Petronas Private Limited and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

IndianOil Petronas Private Limited

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Junior Executive-I (Admin.)