Qureos Mentor

Indo Global Resources

Senior Logistics ExecutiveJob SummaryThe Senior Logistics Executive is responsible for managing end-to-end logistics execution for international paper and pulp sea shipments, handling ocean freight negotiations and long-term contracts, timely vessel bookings, quarterly forecasting/planning and reporting to management, accurate documentation, and smooth coordination between shippers, consignees, forwarders, and internal teams. The role plays a critical part in maintaining delivery reliability, cash flow planning, and high customer-service standards across global trade operations. The role would involve working with contacts from multiple time zones.Key ResponsibilitiesI. Freight &amp; Shipment Execution<ul><li>Negotiate freight rates and shipment terms with shipping lines and freight forwarders for FOB and other applicable shipments.</li><li>Arrange and confirm vessel bookings in line with mill readiness, customer delivery schedules, and contract terms.</li><li>Forecasting freight movements over the next months/quarter and reporting forecasts to the management to plan shipments smoothly, avoiding severe freight rate fluctuations and ensuring the shipment is executed within planned costs.</li><li>Monitor vessel cut-offs, sailing schedules, transshipments, and port congestion to avoid delays.</li></ul>II. Supplier &amp; Customer Coordination<ul><li>Coordinate closely with suppliers/exporters, freight vendors, forwarders and internal teams to ensure cargo readiness and shipments are aligned.</li><li>Ensure all valid customer requirements (packing, palletization, marking, documentation, special handling, etc.) are incorporated into the Purchase Order or formally communicated in writing to suppliers and Logistics vendors.</li><li>Proactively follow-up with all necessary parties to prevent documentation or loading discrepancies. Self-initiative of predicting and detecting possible mishaps or mistakes in the entire supply chain process is highly important for this role.</li></ul>III. Shipment Tracking &amp; Management Reporting<ul><li>Maintain a comprehensive master shipment tracker covering all orders, ETDs, ETAs, vessel details, BL status, and delivery milestones.</li><li>Prepare and share weekly shipment status reports with the management, highlighting delays, exceptions, risks, and operational issues.</li><li>Track pending shipments, rolled cargo, and critical deliveries to ensure proactive intervention.</li></ul>IV. Documentation &amp; Trade Compliance<ul><li>Coordinate preparation and review of shipping documents including Commercial Invoices, Packing Lists, Bills of Lading, Certificates, and any customer-specific documents.</li><li>Ensure accuracy of weights, grades, quantities, mill references, and consignee details to avoid claims, penalties, or customs delays.</li><li>Ensure compliance with international trade regulations, Incoterms, and internal SOPs.</li></ul>V. Cash Flow &amp; Freight Cost Control<ul><li>Maintain and update logistics-related cash flow requirements for freight payments planning.</li><li>Negotiate better payment terms from freight forwarders and shipping lines.</li><li>Coordinate with Finance for timely release of freight payments and origin charges.</li><li>Monitor freight costs against budgets and negotiated rates to support margin control.</li></ul>VI. Customer Service &amp; Complaint Handling<ul><li>Receive logistics-related customer complaints and immediately coordinate with internal teams and freight forwarders.</li><li>Identify and conduct a root-cause analysis for the source of complaint to derive and propose a solution to the complaint.</li><li>Acknowledge complaints on the same day or latest by the next working day and proactively follow up on the status of corrective actions until closure.</li><li>Support customer communication regarding shipment delays, changes, or force majeure situations.</li></ul>VII. Process Improvement &amp; Operational Excellence<ul><li>Support development and adherence to logistics SOPs and best practices for trading operations.</li><li>Identify process gaps, recurring delays, and cost inefficiencies and recommend improvements to management.</li><li>Maintain strong working relationships with suppliers, forwarders, shipping lines, and internal stakeholders.</li></ul>Qualifications &amp; Experience<ul><li>Bachelor&rsquo;s degree in Logistics, Supply Chain Management, International Business, or related field.</li><li>Minimum 5&ndash;8 years of experience in international logistics, preferably within paper trading, pulp &amp; paper, or bulk commodity trading.</li><li>Strong working knowledge of Incoterms (FCA, FOB, CFR, CIF, etc.), shipping documentation, and international trade flows.</li><li>Strong experience handling forwarder negotiations, long-term freight contracts and multi-origin and multi-destination shipments.</li></ul>Skills &amp; Competencies<ul><li>Strong freight negotiation and vendor management skills</li><li>Excellent coordination and follow-up abilities</li><li>Advanced Excel and shipment tracking proficiency</li><li>High attention to detail</li><li>Self-initiative of predicting and detecting possible mishaps or mistakes in the supply chain process</li><li>Strong communication and stakeholder management skills</li><li>Excellent time management skills due to tight schedules and working with multiple time-zones</li></ul>Job Types: Full-time, PermanentPay: AED6,500.00 - AED7,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Education:<ul><li>Bachelor's (Required)</li></ul>Experience:<ul><li>Logistics/Accounting: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>

Senior Logistics Executive

Join Indo Global Resources and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Indo Global Resources

About Company

Senior Logistics Executive