Qureos Mentor

Ingham County Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<div><p>Under the supervision of the Administrator and Prosecuting Attorney, performs varied clerical support functions and legal assistance for the staff of the office of the Prosecuting Attorney. Responsible for preparing, serving and issuing subpoenas, creating court filings, assisting in maintaining case files, setting up and maintaining case files, updating information in computer databases, preparing miscellaneous motions, writs, and other legal documents, and providing related clerical support. Serves as receptionist for the office.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li>Schedules all case events in various computer systems and routes electronic files to the attorney handling the case event. Runs and provides daily court schedules to assigned docket attorneys and victim witness unit (when necessary).</li><li>
Responsible for generating all subpoenas for the office, includes entering appropriate designation to all witnesses in computer system, updating witness contact information, and using appropriate computer programs to generate and review the subpoenas. Also responsible for serving all law enforcement subpoenas.</li><li>
Scans in subpoena returns and indexes appropriately in electronic files. If subpoena is returned with a bad/incorrect address, inputs corrected information and regenerate subpoena for service.</li><li>
Contact various law enforcement agencies to request copies of police reports and tickets when a case does not have a case tracking number (CTN) in our system.</li><li>
Processes incoming and outgoing mail. Retrieves mail and courier items, conduct search to determine appropriate case file, scans to file documents in our electronic case management system and if appropriate, sends item to appropriate attorney or staff member.</li><li>
Staffs reception desk, greets the public, attorneys, and court personnel to offer assistance as needed. Conducts file searches to assist in answering questions and possesses functional knowledge of the operations of other county departments to be able to direct callers to the proper office or individual.</li><li>
Enters dispositions of each court event into the records management system. Closes files following receipt of final disposition of the case, reviews attorneys notations to ensure work requests are complete. Verifies that file is closed in multiple software systems.</li><li>
Prepares and distributes Amended Information, Amended Complaints, notices to produce witnesses lists, writs of habeas corpus, and other motions and documents as requested by Assistant Prosecutors. Prepares writs for various court hearings when a Defendant is in the Michigan Department of Correction or another county jail and obtains signature of assigned Judge. Communicates with Michigan Department of Corrections and other counties when a writ is signed by the Judge to begin transportation coordination.</li><li>
Enters information to database on the status of cases and enters updates and corrections. Must have knowledge of PACC Codes and knowledge of how to utilize the warrant manual to review and correct codes to assure that accurate information is entered into the database.</li><li>
Performs computer look-ups cases for police officers, attorneys, and others.</li><li>
Prepares all Nolle Prosequi on cases and ensures time requirements are met.</li><li>
Uses a variety of software programs to performs a variety of clerical support tasks such as typing forms, data entry, copying, faxing, processing and distributing mail, filing, and other clerical functions as directed.</li><li>
Creates and close files for Family Court Abuse/Neglect proceedings by gathering information from Circuit Court case file. Once a file is closed, calculate retention date and maintain closed files in storage.</li><li>
Assists with training new clerks as directed.</li></ul><b>
Other Functions</b><ul><li>
Performs other duties as assigned.</li><li>
Must adhere to departmental standards in regard to HIPAA and other privacy issues.</li></ul><p><i>
(An employee in this position may be called upon to do any or all of the above tasks. These examples </i><i>do</i><i> </i><i>not</i><i> include </i><i>all</i><i> of the tasks which the employee may be expected to perform.)</i></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Employment Qualifications</b></h2></div>
<p></p><div><p><b>Education</b>: High school graduation or equivalent. Prefer advanced coursework in word processing and legal secretarial areas.</p><b><br>
Experience</b>: One year of clerical support experience in a legal setting providing a knowledge of legal terminology and court procedures. Requires experience with computer systems similar to those in the PA&rsquo;s office.<p><b><br>
Other Requirements:</b></p><div><ul><li>
None</li></ul></div><p><b>
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.</b></p><p><i>
(The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications </i><i>should</i><i> </i><i>not</i><i> be viewed as expressing absolute employment or promotional standards, but as </i><i>general</i><i> </i><i>guidelines</i><i> that should be considered along with other job-related selection or promotional criteria.)</i></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Requirements and Working Conditions</b></h2></div>
<p></p><div><p><b>Physical Requirements:</b></p><ul><li><p>
Ability to sit, stand, walk, bend and stretch in order to retrieve supplies and operate standard office equipment.</p></li><li><p>
Ability to lift, hold and carry objects weighing up to 25 pounds.</p></li><li><p>
Ability to communicate and respond to inquiries both in person and over the phone.</p></li><li><p>
Ability to operate a PC/laptop and other office equipment.</p></li><li><p>
Ability to handle varying and often high levels of stress.</p></li></ul><p><b>
Physical Requirements:</b></p><p><i>
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.</i></p><p><b><i>
2023</i></b></p><p><b><i>
UAW F</i></b></p></div></div></div><p></p>

Clerk, Prosecuting Attorney's Office

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><p><b>**Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***</b></p><p>
Under the general supervision of the Deputy Court Administrator, interviews persons arrested for felonies to provide bond recommendations, completes a risk/needs assessment, and recommends conditions of release. Monitors and supervises felony defendants who are released on conditional bonds and initiates court action of any misconduct. Maintains liaison collaboration between the defendant, the courts, the Prosecutor, the Office of the Public Defender, and other components of the criminal justice system.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li><p>Interviews and gathers information on background, length of time in the community, ties to the community, and other relevant data from defendants housed in the County and City of Lansing jails or who have been released on bond. Verifies sources of income during initial face-to-face interviews.</p></li><li><p>
Verifies information gathered through criminal history checks utilizing programs including CourtView or other case management system, Judicial Information Services (JIS), Judicial Data Warehouse (JDW), Statewide Records Management System (SRMS), Law Enforcement Information Network (LEIN) reports, and other sources to determine criminal history, status in the criminal justice system and to assess the likelihood of pretrial misconduct. Maintains current LEIN Operator certification as mandated by the Michigan State Police.</p></li><li><p>
Uses independent judgment and discretion to interpret collected data; prepares and submits a bond recommendation report to the Judge regarding conditional release and risk factors. Conducts a risk/needs assessment to determine the likelihood of failure to appear and the risk to public safety. Identifies appropriate referrals and other suitable conditions of release.</p></li><li><p>
Uses professional judgment to employ specific Risk Assessment measures to screen clients for participation in the Office of Community Corrections (OCC) high-risk supervision specialty program. Initiates, prepares, and submits timely full-background investigative referral packets for qualified defendants. Evaluates eligible defendants and submits referrals for potential placement into the Felony Mental Health Court grant program.</p></li><li><p>
Schedules reporting dates for defendants to ensure compliance with risk-level determined reporting frequencies, records all relevant notes and information pertaining to the pretrial supervision of the defendant, and processes relevant records using departmental standard reporting techniques.</p></li><li><p>
Updates and maintains pretrial supervision records to reflect the most recent contact information for all defendants in supervision status. Ensures that the Court, Prosecuting Attorney, Office of the Public Defender or retained counsel have access to all current contact information.</p></li><li><p>
Uses professional judgment and discretion to identify and assess the defendant&rsquo;s needs in areas including physical and mental health, substance abuse, employment counseling and school enrollment. Prepares and provides community resource referral information. Writes and submits related reports for judicial review.</p></li><li><p>
Actively monitors and supervises defendants; verifies they understand the conditions of their pre-trial release. Notifies defendants of scheduled court dates and maintains regular contact from pre-trial status through to adjudication. Makes every effort to ensure that the defendant continues to comply with all conditions of release.</p></li><li><p>
Authors Pretrial Supervision Summary Reports that encapsulate defendants&rsquo; relevant supervision and monitoring information for the Judge&rsquo;s consideration, review and action.</p></li><li><p>
Prepares and submits a report to the Judge if the defendant is non-compliant with terms and conditions of release. Initiates show cause notices, appears in court, and provides testimony and evidence of non-compliance. Makes recommendations to the Court to continue, modify or revoke bond.</p></li><li><p>
Assists Circuit Court and Ingham County Jail Administration, during ongoing jail overcrowding events, in reviewing and recommending defendants who have not been sentenced or entered into a plea agreement to be considered for potential conditional release.</p></li><li><p>
Responds to requests for information from the defendant and or counsel, court staff, jail personnel, and the Prosecutor&rsquo;s office. Prepares various reports, forms, documents and other correspondence, including out of state travel requests, employment requests, and audit reports for the Judge or Judicial Staff upon their request.</p></li><li><p>
On a statewide and county level, collaborates with Specialty Court programs and other intra/interdepartmental Pretrial and Probation offices; shares allowable information regarding the supervision, pre-trial compliance and case progress of defendants. Strategically coordinates with these departments to reduce redundancies in testing and monitoring defendants, and manages court resources effectively.</p></li><li><p>
Exercises professional judgment and discretion in determining when to share pertinent information related to the treatment, rehabilitation, or case supervision of defendants with correctional and detention facilities, probation offices, public and private mental health providers, attorneys and staff, employers, educational institutions, victim advocates, and other agencies required to properly conduct background checks or ongoing case management.</p></li><li><p>
Practices effective time management strategies to maintain accurate case files for each supervised defendant on the assigned caseload. Proficient in using case management software, imaging systems and other case management technology, editing forms, documents, and spreadsheets.</p></li><li><p>
May serve as a secondary LEIN TAC to the Senior Pretrial Services Investigator. Verifies record accuracy and completeness, performs monthly record validations, and administrates certification exams to new LEIN operators. Confirms and ensures all rules and policies for LEIN compliance are understood and implemented.</p></li><li><p>
Attends and participates in scheduled staff meetings and in-service training sessions relevant to Pretrial Services, the General Trial Division, Ingham County Court&rsquo;s Information Technology Department, Human Resources, and other meetings and trainings as directed.</p></li><li><p>
Participates in advocating for and educating various committees and the Ingham County Board of Commissioners about Pretrial Services, including, but not limited to preparing documents, providing statistical information, and attending Committee and Board meetings, as requested.</p></li><li><p>
As requested by the Deputy Court Administrator and/or the Senior Pretrial Services Investigator, participates in the development and implementation of policies, procedures and services/programs related to investigator duties.</p></li><li><p>
Assists in the training of newer Pretrial Investigators as needed, during the onboarding process, and continues until mastery of pretrial and other relevant skills are attained. Provides assistance and instruction with increasingly difficult cases and/or issues that arise during the management of cases assigned to new Pretrial Investigators.</p></li><li><p>
Assists in maintaining the Pretrial Services Division database by inputting all required information into the records management system regarding all felony defendants. Generates statistical data upon request.</p></li><li><p>
Identifies need for deaf or foreign language interpreters at time of initial contact with a defendant. Makes referrals to other agencies and defense counsel as needed.</p></li><li><p>
Participates in coordinating the internship program within the Pretrial Services Division by communicating with Administration and local colleges&rsquo; internship coordinators. Assists in recruitment, reviews letters of interest and resumes received from internship candidates, interviews, and participates in the selection of interns. Develops schedules for interns and takes on primary training responsibilities for interns. Supervises and evaluates intern performance in assigned work activities. Evaluated and communicates the overall punctuality, responsibility, and performance measurements of an intern to the academic programs of the respective educational institutions for the issuance of academic credit for the completed internship.</p></li><li><p>
Serves as backup support to other departmental positions during staff absences, including case management coverage for the positions of Pretrial Services Investigator, Senior Pretrial Services Investigator, and the Office of Community Corrections (OCC) Grant-Funded Program Pretrial Services Investigator. Performs the tasks of the Pretrial Services Clerk in their absence and completes Felony Pleas in the absence of both the Bindover and Pretrial Services Clerks.</p></li><li><p>
Adheres to all Departmental Standards in regards to HIPPA, IT Security Awareness and all other privacy and confidentiality standards. Carries out all duties within the court environment in such a way as to maintain the security, safety and integrity of all persons working in or served by the Court.</p></li></ul><p><b>
Other Functions</b>:</p><p>
During any public health and / or other emergency situation, the Pretrial Services Investigator may be identified as an essential employee and required to perform duties similar to &ndash; but not limited to, those in his/her job description, including such duties as working at alternative worksite locations and schedules, following mandated health and safety protocols, enforcing said protocols for visitors, adapting work processes to accommodate community needs during such public health situations, communicating said changes to supervised clients as applicable, and any other requirements determined necessary, based on the specific needs of the Court in response to a declared public emergency, in order to ensure the efficient continuance of all supervision and other departmental functioning.</p><p>
An employee in this position may be called upon to do any or all of the above tasks. (These examples do not include all of the tasks which the employees may be expected to perform.)</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Employment Qualifications</b></h2></div>
<p></p><div><p><b>Education: </b>Possession of a Bachelor&rsquo;s Degree in Criminal Justice, the Social Sciences, or a related Human Services field.</p><p><b>
Experience: </b>Two years of law enforcement/investigative experience, or other closely related field which provides familiarity with investigative techniques and the criminal justice system.</p><p><b>
Other Requirements:</b> Possession of a valid Michigan Driver&rsquo;s License. Maintain LEIN certification.</p><p>
This position will also be responsible for conducting pretrial release recommendations and pretrial supervision of felony defendants for the Court. Applicant will be expected to possess or obtain Certified Pretrial Services Professionals (CPSP) certification through the National Association of Pretrial Services Agencies.</p><p><b>
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.</b></p><p>
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Requirements and Working Conditions</b></h2></div>
<p></p><div><p><b>Physical Requirements:</b> [This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements]:</p><ul><li><p>
Ability to access public facilities including the county and city jails.</p></li><li><p>
Ability to enter and retrieve information from computers.</p></li><li>
Ability to access filing systems.</li></ul><p><b>
Working Conditions:</b></p><ul><li><p>
Contact with individuals in jail or on conditional release that may be prone to anger and violence.</p></li><li><p>
Exposure to a variety of community locations that may pose health or safety risks.</p></li></ul><p><b>
COURTPROF-08</b></p><b>
June 2023</b></div></div></div><p></p>

Pretrial Services Investigator - Special Part-Time

<div><div><div><h2 class="jobSectionHeader"><b>Description</b></h2></div>
<p></p><div><p><b>**Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***</b></p><p>
Under the general supervision of the Deputy Court Administrator serves as administrative support for the Pretrial Services Division of the Circuit Court. Perform a variety of routine and complex clerical assignments.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Functions</b></h2></div>
<p></p><div><ul><li><p>Performs a variety of general office functions including serving as a receptionist, answering phones, typing, copying, scanning, faxing, filing, inventorying, indexing, sorting, taking and delivering messages, and processing incoming and outgoing mail, courier mail and interdepartmental mail. Provides basic information to Pretrial Services clients, family members, and other members of the public.</p></li><li><p>
Collects and maintains both physical and electronic pretrial data, which includes entry of information required for pretrial case initiation, updating information received from various sources, and entering dispositional information used to close the pretrial case. Will be using case management systems, document management systems and other computer programs.</p></li><li><div>
Identify and investigate bond condition discrepancies within Pretrial Release Orders and communicate with the appropriate sources at the District Court about the discrepancies and how to correct them.</div></li><li><div>
Collects and compiles statistical data from collaborative criminal justices systems and judiciary. Develops reports of various pretrial measures as requested by the Deputy Court Administrator or Sr. Pretrial Services Investigators.</div></li><li><div>
Completes various forms and drafts various pretrial orders for Judicial signature as requested by the Investigators or by the Circuit Court Judges. Drafts Pretrial Release Orders that are expiring in LEIN for Judges signature and routes them to the Circuit Court Clerk&rsquo;s Office for transmittal to LEIN.</div></li><li><div>
Updates and maintains pretrial supervision records to reflect the most contact information for defendants in supervision status. Ensures the Court, Prosecuting Attorney, Office of Public Defender or retained counsel have access to all updated defendant contact information.</div></li><li><div>
Conduct daily checks of jail database to locate defendants who have been releases from custody for both in-county and out-of-country. Tracks defendants custody status that have been transferred out-of-country for matters in other jurisdictions.</div></li><li><div>
Maintains office files. Operates various types of office equipment such as audio and video conferencing system, copy machine, personal computer, and facsimile machine.</div></li><li><div>
Serves as the primary backup for the Bindover Clerk, handling the bindover process during times of prolonged absence and Felony pleas in times of regular absence.</div></li><li><div>
Attends and participates in scheduled staff meetings and in-service training sessions relevant to Pretrial Services and its case/client/document management systems. Records meeting minutes for the Pretrial Services Department staff meetings.</div></li><li><div>
Assists with the training of interns and new employees in Pretrial Services.</div></li><li><div>
Performs other duties as assigned by the Deputy Court Administrator of the General Trial Division.</div></li></ul><div></div><p><i><br>
The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.</i></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Employment Qualifications</b></h2></div>
<p></p><div><p><b>Education: </b>High school graduation or equivalent.</p><p><b>
Experience:</b> Between six months and one year of experience working in legal office or in a court or criminal justice system that included data entry and word processing.</p><p><b>
Other Requirements:</b></p><p><b>
Demonstrates effective communication skills by engaging, interacting and working with all individuals to ensure clarity and understanding in all interactions.</b></p><p><i>
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.</i></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Requirements and Working Conditions</b></h2></div>
<p></p><div><p><b>Physical Requirements:</b></p><ul><li><p><i>
This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the following requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements:</i></p></li><li><p>
Ability to enter and retrieve data from a computer.</p></li><li><p>
Ability to access all files.</p></li><li><p>
Ability to access various locations of the court.</p></li></ul><p><b>
Working Conditions:</b></p><ul><li><p>
Works in office conditions that requires contact with individuals on conditional release who may be prone to anger and violence.</p></li></ul><p>
UAW E</p><p>
Updated May 2025</p><p>
Updated Nov 2018</p></div></div></div><p></p>

Pretrial Services Clerk

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Ingham County Michigan

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Clerk, Prosecuting Attorney's Office

Pretrial Services Investigator - Special Part-Time

Pretrial Services Clerk