Abrar Admin

IntelliTech Systems Inc.

Part-Time Office Manager / BookkeeperLow Voltage &amp; Audio/Video Company (Small Team &ndash; 6 Employees)Compensation: $24&ndash;$30/hour, based on experienceEstimated Time Commitment: 25 &ndash; 35 hours per week (flexible schedule)Position SummaryThe Part-Time Office Manager / Bookkeeper supports the daily administrative and financial operations of a small low-voltage and A/V contracting business. This role is responsible for keeping the office organized, ensuring accurate bookkeeping, supporting field technicians, and assisting ownership with day-to-day business needs. The position is hands-on, detail-oriented, and essential to keeping the company running smoothly.Office Administration &amp; Support<ul><li>Answer phone calls, emails, and customer inquiries in a professional manner (typically service calls come through our service@intellitech email or phone)</li><li>Manage general office tasks including filing, document organization, and correspondence</li><li>Order office and basic job-related supplies as needed</li><li>Assist ownership with administrative duties and coordination tasks</li><li>Maintain company records including insurance certificates, licenses, and vendor information</li><li>Support employee onboarding paperwork and basic HR records</li><li>Finalize employee handbook and present to existing and new employees</li></ul>Bookkeeping &amp; Financial Tasks<ul><li>Enter and categorize expenses, receipts, and transactions in QuickBooks</li><li>Reconcile bank and credit card accounts on a regular basis</li><li>Create and send customer invoices for service calls and complete work; work closely with the Project Manager, especially on service calls, to know when to send invoices</li><li>Track accounts receivable and follow up on outstanding invoices directly with customers</li><li>Enter vendor bills and manage accounts payable</li><li>Assist with payroll processing by organizing time sheets and job hours</li><li>Prepare basic quarterly financial reports for ownership</li><li>Coordinate with the company CPA/bookkeeper as needed</li><li>Review company credit card billing against vendor invoices for accuracy</li><li>Help ensure jobs are billed accurately and on time</li><li>Maintain purchase records for equipment such as cameras, AV gear, cabling, and racks</li><li>Improve simple processes for invoicing, scheduling, and recordkeeping</li></ul>Pay: $24.00 - $30.00 per hourWork Location: Hybrid remote in Troy, MI 48083

Office Manager

Join IntelliTech Systems Inc. and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

IntelliTech Systems Inc.

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Office Manager