Qureos Mentor

International African American Museum

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 Position Summary
 
 
 
 
 The Executive Personal Assistant (EPA) provides high-level relational, administrative, and operational support to the Chief Executive Officer (CEO) to advance the leadership and mission of one of the nation&rsquo;s most important cultural institutions.
 
 
 
 This role requires exceptional judgment, detail-orientation, discretion, and cultural sensitivity. The EPA ensures the CEO&rsquo;s time, relationships, and communications are optimized for maximum institutional and philanthropic impact. The position demands grace under pressure, strong organizational skills, and the ability to anticipate needs in a dynamic environment that bridges history, culture, education, and global engagement. This role requires flexibility to support a highly visible CEO with a public-facing schedule that includes evenings and weekends.
 
 
 
 The ideal candidate demonstrates composure, adaptability, and strategic foresight&mdash;reflecting IAAM&rsquo;s values and representing the CEO and institution with professionalism and poise at all times.
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 Executive and Administrative Support
 
 
 
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 Provide executive-level administrative support, preparation, and materials review for meetings and events, media and presentations, CEO correspondence, and travel.
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 In collaboration with Executive Administrator, provide administrative support for scheduling meetings, media, and public appearances and preparing relevant briefing materials and background.
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 Anticipate CEO needs, previewing materials, briefings, logistics, and talking points in advance of meetings, engagements, and appearances.
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 Serve as the interface for external communications, prioritizing and filtering information to ensure the CEO&rsquo;s time is used efficiently.
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 Co-manage and coordinate the CEO&rsquo;s public schedule, appearances, and speaking engagements with Executive Office Administrator, in collaboration with communications, advancement, and programming teams.
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 Provide discreet oversight of personal and professional tasks that ensure the CEO is well-positioned for success (e.g., wardrobe coordination for public events, gift sourcing for dignitaries, event seating plans, CEO hosting and support at events).
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 Manage sensitive information with absolute confidentiality and professionalism.
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 Liaison &amp; Correspondence&nbsp;
 
 
 
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 Maintain an organized and current system for managing contacts, invitations, and follow-ups across philanthropic, governmental, and cultural networks.
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 Track action items, commitments, and deadlines resulting from meetings and correspondence, and ensure accountability for completion.
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 Monitor CEO movement in real time to ensure schedule fluidity, timely arrival, and seamless transitions across meetings, events, and travel. Coordinate transportation, as needed.
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 Draft and deliver personalized correspondence, acknowledgments, and follow-up communications that authentically reflect the CEO&rsquo;s tone and IAAM&rsquo;s brand.
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 Stakeholder Relationship Management &amp; Brand Stewardship
 
 
 
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 Coordinate with Executive Office Administrator and IAAM department/program leads to ensure the CEO&rsquo;s participation in institutional initiatives is accommodated in CEO schedule and supported with timely information.
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 Cultivate and support relationships of CEO portfolio supporting continuity and stewardship, inclusive of key and high-level donors, dignitaries, board members, community leaders, and elected officials.
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 Coordinate hospitality and logistics for VIP and philanthropic visits to IAAM, ensuring an experience that reflects the museum&rsquo;s excellence and mission.
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 Anticipate opportunities&mdash;such as anniversaries, honors, or milestones&mdash;to strengthen the CEO&rsquo;s relationships and deepen institutional goodwill.
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 Monitor CEO and IAAM media and social mentions, flagging opportunities, risks, or reputational moments that may require executive acknowledgment or response.
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 Support the CEO in serving as IAAM&rsquo;s principal ambassador, ensuring consistent alignment between executive engagements, institutional priorities, and museum messaging. As CEO key support staff, appear as and embody extension of brand.
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 Qualifications
 
 
 
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 Education and Experience:&nbsp;
 
 Bachelor&rsquo;s degree or equivalent combination of education and relevant professional experience required; additional certification in business administration, communications, hospitality, or arts management appreciated.
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 Work Experience:&nbsp;
 
 Minimum 5&ndash;7 years of progressively responsible experience supporting a senior executive or public figure; experience within a cultural, nonprofit, or philanthropic organization appreciated.
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 Relationship Management:&nbsp;
 
 Demonstrated success managing high-profile relationships with discretion, cultural intelligence, and tact.
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 Communication Skills:&nbsp;
 
 Exceptional written and verbal communication skills, with ability to draft correspondence in executive tone that reflects institutional values.
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 Work Ethic:&nbsp;
 
 Highly organized, self-directed, and detail-oriented, with the ability to manage multiple priorities, relationships, and tasks under pressure. Quick and nimble learner excited by new opportunities and dynamic environments.
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 Professionalism:&nbsp;
 
 Professional presence, demeanor and appearance, impeccable judgment, and emotional intelligence.
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 Technical Proficiency:
 
 Highly experienced with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), and most prevalent virtual meeting tools (Zoom, Microsoft Teams, Google Meet). Working knowledge of AI-assisted tools, database systems, and calendar management platforms required.
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 Availability &amp; Flexibility:
 
 Ability to work evenings, weekends, and occasional holidays as required to support CEO engagements, public programs, donor events, and travel.
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 Attributes of Ideal Candidate
 
 
 
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 Remains calm, solutions-oriented, and proactive in complex and high-profile settings.
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 Ability to establish clear systems and workflows while refining and adapting them in response to changing priorities and a dynamic, high-profile environment.
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 Handles confidential and sensitive matters with complete professionalism.
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 Deep appreciation for African American history, art, and heritage, and the ability to represent IAAM&rsquo;s mission authentically. Anticipates social dynamics, reads the room, and navigates complex personalities with diplomacy and care.
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 Connections to and/or understanding of philanthropic and civically active social organizations such as Jack and Jill, The Links, Inc., members of the Divine Nine, Junior League, and Rotary.
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 Embodies IAAM&rsquo;s cultural values of history, healing, and connection through every aspect of the work.
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 Other duties:
 
 
 
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 This description outlines the primary responsibilities of the role and is not intended to be all-inclusive. Duties and responsibilities may change at any time with or without notice as organizational needs evolve.
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 Physical Requirements:&nbsp;
 
 
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 Prolonged periods of sitting at a desk and working on a computer.
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 Must be able to lift 15 pounds at times.
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 Must be able to access and navigate each department at the organization&rsquo;s facilities.
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 Other Requirements
 
 
 
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 Reliable access to a personal vehicle or transportation required for local, work-related travel.
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Executive Personal Assistant

Join International African American Museum and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

International African American Museum

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Executive Personal Assistant