Qureos Mentor

International Institute of New England

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 Overview
 
 
 
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 
 
 The Administrative Assistant is responsible for providing administrative support to the Director to support the success of the Unaccompanied Children&rsquo;s Program.
 
 
 
 Position
 
 : Administrative Assistant
 
 
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 Department: Unaccompanied Children&rsquo;s Program
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 Reports to: Director, Unaccompanied Children&rsquo;s Program
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 Supervises: N/A
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 Status: Full-Time
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 Location: Boston, MA
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 Position Format: Hybrid
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 Pay: $29.84/hour
 
 
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 Responsibilities
 
 
 
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 Assist with administrative tasks related to staff management.
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 Receive, review and submit for approval UCP staff reimbursements.
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 Assist with employee onboarding.
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 Collaborate with HR team in hiring process, including coordination of onboarding for new hires.
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 Assist in creating and updating step-by-step guides for new staff.
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 Serve as a backup to the Director in representing the organization at career fairs, cultural festivals, and any other IINE-sponsored or community events.
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 Responsible for maintaining and responding to UCP staff inquiries appropriately and in a timely manner, escalating to the Director as needed.
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 Create and send out calendar invites for UCP team meetings, and annual meetings between the director and each team member.
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 Book training rooms for in-person office day for Boston based team members and ensure a physical location for in-person NY based team members.
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 Record meeting minutes for UCP Regional Supervisor meetings.
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 Maintain updated UCP training rosters and database of available PD trainings.
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 Assist in preparing required UCP data/reporting for grants.
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 Assist the UCP team with reports and presentations.
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 Update organizational charts and other internal documents.
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 Track expiration and renewal of CPR and other staff documents.
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 Create and share birthday cards for UCP staff.
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 Create and send UCP Newsletter every month.
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 Assist in maintaining accurate data in ADP, ClearCompany, SharePoint.
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 Prepare and review all Administrative Assistant SOPs as needed.
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 Book hotel and flights for staff and communicate with hotel and airlines as needed.
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 Provide receipts of all purchases made with Divvy card to director and upload them to Bill.com in timely manner.
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 Order food for team meetings as needed.
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 Perform all other duties assigned by supervisor.
 
 
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 Required Skills/Abilities
 
 
 
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 Bilingual Spanish/English proficiency
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 Strong oral and written communication skills
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 High degree of diplomacy and confidentiality required
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 Strong organizational skills and attention to detail
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 Ability to multitask and prioritize competing tasks
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 Strong sense of professionalism and ability to communicate with internal and external stakeholders at all levels of organization
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 Proficient with Microsoft Office Suite
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 Commitment to the mission of serving immigrants and refugees
 
 
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 Education &amp; Experience
 
 
 
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 Associate&rsquo;s Degree
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 At least two years of administrative experience
 
 
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 Work Environment
 
 
 
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 Working from home (remote work)
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 Occasional travel to the Boston office (2x/mo) or for all staff events.
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 Exposure to bright, overhead office lighting, use of office technology such as laptops, printers, mail machines, and other in-office equipment.
 
 
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 Physical Demands
 
 
 
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 Occasional lifting, pushing, and pulling materials (boxes, equipment) of 50 pounds or more.
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 Continuous sitting (or standing) at a desk for long periods of time.
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 Occasional driving to and from IINE offices as needed.
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Bilingual Spanish/English Administrative Assistant

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International Institute of New England

About Company

Bilingual Spanish/English Administrative Assistant