Abrar Admin

J. Plumbing Heating and Air Conditioning Inc.

Job descriptionWe are a Plumbing, Heating, and Air Conditioning company looking for an Administrative Assistant to join our team!We are looking for a detail-oriented and proactive individual who enjoys maintaining an organized office environment, staying on top of daily tasks, and who likes to handle basic billing duties. It would be nice if they know payroll but it is not required. We are looking for a candidate who has some familiarity of QuickBooks while also keeping the owner informed and updated of daily operations. This candidate must have excellent computer skills and knowledge in Microsoft office and email.Additionally, to be considered for this position, we are looking for someone who is a dependable team player (very important), has excellent proofreading skills, pays attention to detail, upholds accuracy in their work, and assists in some billing. We would also like a highly organized candidate, who has good judgement to prioritize tasks effectively, and knows how to manage a daily schedule efficiently. We are looking for a candidate who demonstrates professionalism and politeness in all communications (phone, email, and with coworkers).Responsibilities:<ul><li>Managing the office's daily schedule and calendar</li><li>Answering emails and keeping track of important emails</li><li>Entering in new orders in Adobe Acrobat and Monday.com</li><li>Responsible to alert the owner of important emails and phone calls</li><li>Answering and directing phone calls while also screening them (low call volume)</li><li>Organizing and maintaining files, both physical and digital - Sales, Vendors, etc.</li><li>Preparing proofreading, and formatting documents</li><li>Maintaining and billing our residential customers and small private companies</li><li>Welcoming our guests</li><li>Supporting daily office operations and assisting management as needed.</li><li>Entering in billing information to process and generate invoices accurately and in a timely manner</li><li>Conduct thorough research (looking up hours and materials) and proofreading of billing documents to ensure accuracy</li><li>Utilize QuickBooks for billing and financial transactions</li><li>Filling in Adobe Acrobat and placing pictures on pdfs (of the job&rsquo;s work)</li><li>Maintain organized records of billing activities</li><li>Provide exceptional customer service when addressing billing inquiries</li><li>Following up weekly on past due invoices</li><li>Obtains a daily report from each of our workers, who are on the road of what they did</li><li>And various other tasks and projects when the need arises.</li></ul>Experience:<ul><li>Preferred: Proven experience in assisting, customer service, and billing: accounts receivable and billing inquiries</li><li>Some familiarity with QuickBooks and Adobe Acrobat software</li><li>Strong data entry skills with high accuracy</li><li>Excellent organizational abilities to manage multiple tasks effectively</li><li>Proficient in Microsoft Office suite</li><li>Ability to work collaboratively in a team environment</li><li>A history of working with pictures (files you will be working with jpg, jpegs)</li></ul>We are seeking a candidate who possesses the following qualities:<ul><li>Self-Driven and Proactive</li><li>Positive, Helpful, Supportive, Can-Do Attitude, Team Player</li><li>Goal-Oriented and Focused</li><li>Highly Organized</li><li>Detail Oriented</li><li>Expert Computer Skills and Fast, Proficient Typing Skills</li><li>Enjoys Conducting Research and Problem-Solving</li><li>Ability to Multitask Effectively</li><li>Strong Communication Skills for dispatching and coordinating with technicians in the field</li><li>Excellent Problem-Solving Abilities</li></ul>Additional Responsibilities may include, but are not limited to:<ul><li>Carrying out various administrative duties such as filing, typing, copying, binding, scanning, etc.</li></ul>* This is a smoke-free environment.Job Type: Full-timePay: $19.00 - $21.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>What skills and qualifications do you possess that would make you an ideal candidate for this position? </li></ul>Experience:<ul><li>QuickBooks: 1 year (Preferred)</li><li>Adobe Acrobat: 1 year (Preferred)</li></ul>Work Location: In person

Administrative Assistant

We are a Plumbing, Heating, and Air Conditioning company looking for a Billing Specialist to join our Billing team!We are looking for a pro-active candidate who likes to research and use their analytical skills in order to bill accurately and proficiently. It is helpful but not necessary to know QuickBooks and Adobe Acrobat. We are willing to train the right candidate. This position entails having excellent computer skills with knowledge in Microsoft office/email and overall strong computer and typing skills (data entry). Additionally, to be considered for this position, we are looking for someone who is a dependable team player (very important), pro-active working independently at times, has strong basic math skills for billing and proofreading skills, attention to detail by doing research and billing accurately and on time with deadlines, demonstrates professionalism and politeness in all communications (phone, email, and with coworkers) while assisting the owner in his everyday business needs.The job will be predominantly billing and to help manage accounts receivable while sometimes assisting the owner in his daily business needs. This position is heavily centered around billing (paperwork), researching to complete billing tasks, and communication with vendors, technicians, and customers for accounts receivable collection. We are seeking a candidate with persistence, a strong drive to succeed, and the skills necessary to effectively help manage our billing and accounts receivable.This role offers a great deal of variety with each day being different while also being rewarding.Responsibilities:<ul><li>Entering in billing information to process and generate invoices accurately and in a timely manner.</li><li>Conduct thorough proofreading of billing documents to ensure accuracy</li><li>Researching jobs in order to bill correctly</li><li>Reach Daily Billing Goals</li><li>Continuously ask questions and work through obstacles till bill is complete</li><li>Work through each bill to completion</li><li>Utilize QuickBooks and Adobe for billing and financial transactions</li><li>Maintain organized records of billing activities</li><li>Provide exceptional customer service when addressing billing inquiries</li><li>Following up frequently on past due invoices</li><li>Helping assist in keeping Monday.com orders up to date</li><li>Helping to manage the company email account and drafting professional emails</li><li>Assisting the owner daily with various tasks and projects</li><li>Assist in general office tasks as needed</li></ul>Experience:<ul><li>Proven experience in billing: accounts receivable, and billing inquiries is helpful</li><li>Familiarity with QuickBooks and Adobe Acrobat software is a plus</li><li>Strong data entry skills with high accuracy</li><li>Excellent organizational abilities to manage multiple tasks effectively</li><li>Analytical Thinking skills</li><li>Proficient in Microsoft Office suite</li><li>Ability to work collaboratively in a team environment</li></ul>We are seeking a candidate who possesses the following qualities:<ul><li>Self-Driven and Proactive</li><li>Positive, Helpful, Supportive, Can-Do Attitude, Team Player</li><li>Goal-Oriented and Focused</li><li>Highly Organized</li><li>Detail Oriented in Billing</li><li>Expert Computer Skills and Fast, Proficient Typing Skills</li><li>Enjoys Conducting Research and Problem-Solving</li><li>Ability to Multitask Effectively</li><li>Excellent Problem-Solving Abilities</li></ul>Additional Responsibilities may include, but are not limited to:<ul><li>Providing assistance and information to customers, and directing calls as needed</li><li>Maintaining office supplies inventory by regularly checking stock levels and anticipating needs</li><li>Contributing to team efforts by efficiently accomplishing billing tasks</li><li>Providing real-time scheduling support by booking appointments and helping to prevent conflicts</li><li>Carrying out various administrative duties such as filing, typing, copying, binding, scanning, etc.</li></ul>* This is a smoke-free environment.Please, no phone calls.Compensation will be based on experience and qualifications.Pay: $19.00 - $22.00 per hourBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>What qualities do you believe you would bring to this role?</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Adobe Acrobat: 1 year (Preferred)</li><li>QuickBooks: 1 year (Preferred)</li></ul>Work Location: In person

Billing Specialist

We are a Plumbing, Heating, and Air Conditioning company looking for a dedicated and organized Operations Manager to join our team!We are looking for someone who is a dependable team player and leader (very important).We are looking for these kinds of Leadership qualities:<ul><li>Guide, Support, and Manage our team to reach our daily billing goals (very important)</li><li>Who can motivate, be the main role model member of the team, and be an outstanding leader who is responsible and loves taking initiative in getting results. This is a great opportunity for a leader position and to be the main assistant to the owner.</li><li>While also help manage employees by promptly communicating with any employee who are failing to fulfill their responsibilities or not adhering to our office standards. Also, we would need you to inform the owner of any employees not performing well or not adhering to our office standards.</li><li>We are also looking for someone to help assist in billing, has strong basic math skills for billing and proofreading skills, attention to detail by doing research, and billing accurately and on time with deadlines. Quickbooks and Adobe Acrobat experience is a plus, but not required.</li><li>Who can train new employees on our billing procedures.</li></ul>Organization:<ul><li>Knows how to manage a daily schedule efficiently. Keep the owner informed of emails and give him a daily list so he is aware of our important emails. Also, we would need you to call the owner of any important emails that come into the inbox.</li><li>Input new jobs into Monday.com, help it keep organized and detailed</li><li>Set and reach new goals, keep track of numbers and productivity of overall and employees</li><li>Someone who has good judgement to prioritize tasks effectively</li></ul>Clear Communication:<ul><li>with employees, vendors, and customers. Who demonstrates professionalism and politeness in all communications (phone, email, and with coworkers).</li><li>takes initiative in making phone calls necessary for operations. Ordering parts, solving problems from jobs, talking to our techs.</li><li>Be a problem solver who wants to solve problems and ask questions</li></ul>Goal Oriented:<ul><li>Is serious about meeting work expectations and leading a winning team.</li></ul>Few other skills we are looking for is attention to detail, decision making ability, time management, and adaptability.Responsibilities:<ul><li>Manage the billing team to reach their goals, lead the team as a role model, help assist in billing, and manage the team.</li><li>Answering emails and keeping track of important emails</li><li>Entering in new orders in Adobe Acrobat, Quickbooks, and Monday.com</li><li>Responsible to alert the owner of important emails and phone calls</li><li>Organizing and maintaining files, both physical and digital - Sales, Vendors, etc.</li><li>Preparing proofreading, and formatting documents</li><li>Maintaining and billing our clients</li><li>Supporting daily office operations and assisting owner as needed.</li><li>Entering in billing information to process and generate invoices accurately and in a timely manner</li><li>Conduct thorough research (looking up hours and materials) and proofreading of billing documents to ensure accuracy</li><li>Utilize QuickBooks for billing and financial transactions</li><li>Filling in Adobe Acrobat and placing pictures on pdfs (of the job&rsquo;s work)</li><li>Maintain organized records of billing activities</li><li>Provide exceptional customer service when addressing billing inquiries</li><li>Obtains a daily report from each of our workers, who are on the road of what they did</li><li>Who will train new employees</li><li>Keeps office running smoothly</li><li>And various other tasks and projects when the need arises.</li></ul>Experience:<ul><li>Proven experience in a leadership role, assisting an owner of a company, has customer service, and billing skills.</li><li>Familiarity with QuickBooks and Adobe Acrobat software (is a plus)</li><li>Strong data entry skills with high accuracy</li><li>Excellent organizational abilities to manage multiple tasks effectively</li><li>Proficient in Microsoft Office suite</li><li>Ability to work collaboratively in a team environment and be a responsible leader</li><li>A history of working with pictures (files you will be working with jpg, jpegs, pdfs)</li></ul>* Quickbooks: 6 months to 1 year&rsquo;s experience (Strongly preferred, but will train the right candidate)* Adobe Acrobat: 6 months to 1 year&rsquo;s experience (Strongly preferred, but will train the right candidate)We are seeking a candidate who possesses the following qualities:<ul><li>A Self-Driven Leader and one who is Proactive</li><li>Positive, Helpful, Supportive, Can-Do Attitude, Team Player</li><li>Goal-Oriented and Focused</li><li>Highly Organized</li><li>Detail Oriented</li><li>Expert Computer Skills and Fast, Proficient Typing Skills</li><li>Enjoys Conducting Research and Problem-Solving</li><li>Ability to Multitask Effectively</li><li>Strong Communication Skills for dispatching and coordinating with technicians in the field</li><li>Excellent Problem-Solving Abilities</li></ul>* Please note: there might be a computer skills test upon hiring. It is much preferred to know QuickBooks and Adobe, but we will train for the right candidate.Additional Responsibilities may include, but are not limited to:<ul><li>Carrying out various administrative duties such as filing, typing, copying, binding, scanning, etc.</li></ul>* This is a smoke-free environment.* Please, no phone calls.Compensation: Based on experienceJob Type: Full-timePay: $18.80 - $24.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Paid time off</li></ul>Application Question(s):<ul><li>What qualities do you believe you would bring to this role?</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Leadership: 1 year (Preferred)</li><li>QuickBooks: 1 year (Preferred)</li><li>Adobe Acrobat: 1 year (Preferred)</li></ul>Work Location: In person

Operations Manager

Join J. Plumbing Heating and Air Conditioning Inc. and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

J. Plumbing Heating and Air Conditioning Inc.

About Company

Administrative Assistant

Billing Specialist

Operations Manager