Urwah Admin

Jacobs

At Jacobs, we're challenging today to reinvent tomorrow – delivering outcomes and solutions for the world's most complex challenges. With a team of approximately 45,000, we provide end-to-end services in advanced manufacturing, cities & places, energy, environmental, life sciences, transportation, and water. Our expertise spans advisory and consulting, feasibility, planning, design, program and lifecycle management, all aimed at creating a more connected and sustainable world.

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 At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 
 
 Your impact
 
 
 We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow. If you&rsquo;re interested in a long and rewarding career working with the #1 ranked most admired engineering / construction company in the world, then Jacobs is where you belong. We are looking for a driven Document Control Professional to support our Project Team.
 
 
 As a member of our Project Team, you&rsquo;ll be coordinating and administering document management activities relative to identification, control, and change documents directly related to the assigned project. You will track the life cycle of documents and records with all revisions, including Design documents, RFIs and submittals. You will also independently manage other day-to-day tasks related to document and records management. This position regularly interacts with internal Jacobs team members, client, and external consultant contacts.
 
 
 Key Responsibilities
 
 
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 Overall responsibility for managing and maintaining the document control systems for all incoming and outgoing documents in support of the project.
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 Reviewing documents for accuracy and completeness.
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 Ensuring that contract requirements are met.
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 Ensuring documents meet standards for production.
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 Subject Matter Expert for the document control systems implemented.
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 Assuring project participants are trained in practical application of systems
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 General administrative responsibilities within the document control function including data entry, providing training of new users, and maintaining internal process documentation
 
 
 
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 Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.
 
 
 Here's what you'll need
 
 
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 10+ years of Document Control experience with engineering, architectural, and construction documents (i.e., drawings, technical specifications, submittals, RFIs, etc.)
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 Must be willing to work in the office 3 days a week.
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 Proven experience with Aconex, SharePoint, industry standard EDMS and MS Office.
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 Willing to travel within the US.
 
 
 
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 Ideally, you&rsquo;ll also have
 
 
 
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 Bachelor&rsquo;s Degree in related field.
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 Strong communication skills and understanding of technical terminology.
 
 
 
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 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full-time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.
 
 
 The base salary range for this position is $74,700.00 to $102,700.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on November 22, 2023. This position will be open for at least 3 days.
 
 
 We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
 
 
 Your application experience is important to us, and we&rsquo;re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
 
 
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Document Control Professional

<div>
 At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
 
 
 Your impact
 
 
 <ul>
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 Provide administrative coordination to ensure projects under the unit proceed in a timely and efficient manner
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 Act as a liaison with various internal workgroups to provide support with meeting scheduling and coordination to support Design and Construction (D&amp;C) initiatives
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 Support the preparation of reports and process flow charts using a variety of computer applications
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 Support the gathering of information and addressing follow-up questions in result of D&amp;C Bright Idea submissions from general employees
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 Provide administrative assistance by preparing materials, building and maintaining meeting agendas, taking minutes, distributing meeting minutes, and following up for completion of action items for timely execution
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 Assist in the development of continuous improvement initiatives
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 Additional duties as assigned to support the Operational Improvement Unit
 
 
 
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 Here's what you'll need
 
 
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 7 years of experience as a Secretary of Office Manager with a proficient knowledge of those office programs and procedures
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 Ability to draft letters, prepare specialized meeting agendas, create spreadsheets, use new software for office use programs and create flow charts in Visio
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 Organized and process oriented
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 Reliable follow-through skills
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 Excellent written communication skills
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 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfort learning Vizio and MS Forms
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 Clear and professional communicator
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 Able to work effectively with diverse populations of people in a team setting yet able to work independently within established guidelines
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 Experience supporting cross-functional teams
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 Professional discretion when handling internal information
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 Sponsorship is not available for this position
 
 
 
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 #EastPMCM #NorthPMCM
 
 
 Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
 
 
 The base salary range for this position is $52,000.00 to $56,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on March 17, 2026. This position will be open for at least 3 days.
 
 
 Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.
 
 
 Your application experience is important to us, and we&rsquo;re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
 
 
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Administrative Assistant - Design & Construction

Join Jacobs and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Jacobs

About Company

Document Control Professional

Administrative Assistant - Design & Construction