Abrar Admin

Jefferson Lab

Title: CST Administrative Support - Assistant III
 
CST Administrative Support - Assistant III
 
Category: Business Administration
 
Work Arrangement Type: Hybrid - About 60% on-site
 
Classification: Admin. Support / Sec. III
 
Description: 
At Jefferson Lab, you’ll champion cutting-edge science and operational excellence while shaping the future of discovery. Join us and make your mark – where excellence meets purpose, and great minds truly matter.
 
Salary Range: $44,700 - $65,200 (AS-III)
 
What your job will be like: 
The incumbent will utilize software for functional areas: to compile and generate accurate reports, statistics, timelines, tables, graphs, correspondence, and presentations. Develop and implement processes to enhance the Division's work flow in regards to special projects and event management. Coordinate with Division leadership all actions in regards to Division's projects and events. Serve as back-up support to Division administration in their absence or overflow of work. This position requires a dedicated incumbent acting at a high level in accuracy, confidentiality, efficiency, and strategic forethought to assist Division leadership with various projects and events
 
In this job you will: 
Provide administrative support for the CST Division Leadership with projects and event organization.
 
Coordinate the compilation and timely submission of project requirements to Project Lead.
 
Coordinate the division’s special projects and events. Develop and maintain a system for project oversight, action tracking, and reporting requirements. Work with Budget office to ensure projects remain on budget and within the correct project codes.
 
Arrange and process domestic and foreign travel from request to reimbursement for staff, and visitors traveling to Jefferson Lab.
 
Interact and correspond with all levels of Laboratory management and staff.
 
Coordinate events, alongside Event Services and other personnel, for both internal and external events.
 
Develop website, organize and oversee meetings, serve on local organizing committee as conference secretary, maintain status on actions, keep chair of events up-to-date on information as necessary and obtain necessary approvals where appropriate.
 
In collaboration with Project Managers and other personnel, ensure compliance of project requirements, assist with timekeeping, minutes, and action items; organize meetings and scheduling for reoccurring status meetings.
 
Assist with development of documentation needed to obtain projects, grants and other opportunities, maintain a tracking database to ensure completion and timeliness.
 
Serve as backup support to the Division Administrator, in case of leave or absence.
 
Manage an archive of statistical information/data to meet project requirements.
 
Develop and maintain the project and event web pages and ensure content and formats meet Lab standards.
 
Experience
 
Required: 5 or more years relevant experience.
 
Preferred: Experience in Indico, or other event management software.
 
Preferred: Experience in Website development.
 
Education
 
Required: High School Diploma
 
Experience and Education Exchange
 
Education above the minimum may be substituted for experience.
 
Knowledge, Skills, and Abilities
 
Medium: Ability to work under limited supervision in performing complex, multi-tasked assignments.
 
High: Strong organizational skills.
 
Low: Knowledge of budgetary and financial tracking, involving complex, multi-faceted projects.
 
High: Ability to oversee multiple projects with tracking action items, staying on deadline, scheduling status meetings with various stakeholders.
 
Medium: Proficiency in problem identification/resolution.
 
High: Knowledge of or the ability to learn the JLab Admin manual processes (and less formal guidelines) in relation to Travel, Immigration, Information Systems, Human Resources, and Project Management.
 
Medium: Knowledge of or the ability to learn reporting requirements related to projects and/or funding requests.
 
High: Ability to understand and analyze data/information, review processes as described in work instructions and determine how to communicate those instructions clearly, know when to bring deficiencies to the attention of Division leadership.
 
High: Strong interpersonal skills, both oral and written communication skills.
 
High: Ability to handle highly sensitive and confidential information.
 
About Jefferson Lab
 
Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.
 
A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC, Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.
 
Total Rewards at Jefferson Lab
 
At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
 
<ul>
<li>Medical, Dental, and Vision Care Plans • Flexible Spending Accounts</li>
<li>Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)</li>
<li>401(k) Plan – 9% Lab Contribution; 100% vested • Flexible Work Arrangements</li>
</ul>
(Remote & Alternate Work Schedules available)
 
<ul>
<li>Tuition Assistance, Training and Professional Development Programs</li>
<li>Live near the waterways of the Chesapeake Bay region with access to nearby beaches,</li>
</ul>
mountains, and all major metropolitan centers on the East Coast
 
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer.
 
JSA is committed to providing reasonable accommodation for people with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting@jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8 am – 5 pm EST to provide the nature of your request.
 
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.
 
Nearest Major Market: Hampton Roads

CST Administrative Support - Assistant III

Join Jefferson Lab and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Jefferson Lab

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CST Administrative Support - Assistant III