Qureos Mentor

Just Call Randi

Do you possess impeccable universal support talents, thoughtful, high initiative, outstanding anticipatory insights, decisive and supportive problem-solving abilities, sharp research skills, the committed ability to follow established processes, and a clear desire to help a vibrant, entrepreneurial, creative business continue to grow?Do you need time for yourself, too? This company president knows that the right Executive Assistant, with the skills this position requires, must also be a top manager of your own life, so this position is designed to give you time to do just that! - With this opportunity, you get ONE FREE DAY each week. - This four-day-a-week, in-person position allows you time to refuel and energize. Begin your day at the gym, drop your kids off at school, meet a friend for coffee, or simply push the snooze button one more time.- Northern Suburbs of Chicago, Hours 10 AM-5 PM, Monday-Thursday**If the work schedule requires us to shift your FREE DAY, we will determine this together a week in advance so you can plan, too.Key Responsibilities:- Ability to anticipate needs, honor confidentiality, and adapt to changes in schedules and priorities with agility and ease.- Ongoing interface with the President to maintain schedules and add to the Action List.- Track and Monitor Daily, Weekly, and Monthly Priorities, initiate daily Warm Ups and Wrap Ups, and remind, update, and close off each meeting with next actions- Manage and Master Google Calendars (business and personal; conflict-anticipation strategies)- Initiate, schedule, confirm, and follow up on meetings, including archiving recordings, transcripts, and physical documents (Zoom and in-person)- Coordinate logistics, shipping, and travel arrangements for meetings and events- Manage digital and physical confidential files- Conduct research for prospects, clients, speaking engagements, custom client orders, events, travel, logistics, and office supplies, including creation of POs, securing pricing with vendors- Coordinate and oversee ordering, purchase orders, and logistics- Create, track, and update project schedules with input from others; track, monitor, remind, and update schedule progress- Communicate directly with clients and clients&rsquo; EAs/teams- Draft documents in the President&rsquo;s voice to reflect the company&rsquo;s personality and style- Establish and maintain positive relationships with clients, suppliers, and client counterparts- Research and create client and prospect records and maintain up-to-date CRM- Gather status updates on projects and assignments from team members- Interface with the bookkeeper on invoices and payables- Track and process advance-notice vacation and out-of-office days- Interface with the bookkeeper on payroll hours for IC hourly team members and apply charge categories for expenses- Ensure outbound packages are released via UPS, FedEx, or USPS, and the corporate mailbox is checked twice weeklyRequired Traits:- Detail-oriented and proactive, with proven ability to anticipate and think multiple steps ahead- Excellent follow-through skills, impeccable verbal and written communication skills- Ability to consistently follow and maintain established processes and adhere to routines while remaining adaptable to change- Research skills and documentation strengths- Proven physical and digital organizational skills- Demonstrable client-service interface abilities- Highly organized, with proven ability to prioritize independently- Proven track record with confidentiality, discretion, and ensuring information remains secure- Must ask questions, take initiative, suggest alternatives, and incorporate agreed-upon solutions- A great juggler who loves to juggleRequired Proficiencies:- Google platform, Microsoft Suite (Word/Excel and PPT), Adobe Acrobat- Zoom, Otter.ai, and Calendly- CRM upkeep, management, and outreach for clients and prospects- Chat GPT 4.0, Perplexity, and other AI tools within confidential corporate guidelines- Implementation of updates/backups, and appropriate web software- Experienced Mac user- Access to a car for packages and occasional errands/local deliveries (mileage reimbursed)ExperienceMinimum three to five years&rsquo; Executive Assistant experience working directly for a creative individual, entrepreneur, or senior-level executive in a fast-paced, varied environment. Entrepreneurial company experience is a major plus.Benefits- Competitive salary and benefits commensurate with experience- Business Mobile Phone and Company-Provided Laptop- 1 Free Day per week (or equivalent, as agreed upon in advance)- Vacation days: accrued at the rate of 8 days per year; may be taken as earned after the first 90 days- Reimbursement for mileage and out-of-pocket expendituresAdditional CommentsIf you are at your best in a key, energetic, supportive role and possess the skills and strengths described here, we encourage you to apply. Along with the application, candidate must upload a 2-5-minute video where you share what you will contribute, your strengths, qualifications, professional goals, salary requirements, and experience level.Job Type: Part-timePay: $40,000.00 - $52,000.00 per yearExpected hours: 32 per weekBenefits:<ul><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: In person

CONFIDENTIAL EXECUTIVE ASSISTANT TO PRESIDENT

Join Just Call Randi and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Just Call Randi

ABOUT_COMPANY

CONFIDENTIAL EXECUTIVE ASSISTANT TO PRESIDENT