Qureos Mentor

Kalamazoo Valley Community College

<p></p><div><div><div><div><div><b>Posting Number:</b></div> <div>201101525P</div>
</div><br>
<div><div><b>Job Title:</b></div> <div>Administrative Assistant</div>
</div><br>
<div><div><b>Location:</b></div> <div>Texas Township Campus</div>
</div><br>
<div><div><b>Full-Time/Part-Time:</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Pay Rate:</b></div> <div>Minimum $19.66 per hour. Starting rate is determined based on education and relevant years of experience beyond the minimum requirements.</div>
</div><br>
<div><div><b>Position Type:</b></div> <div>Staff</div>
</div><br>
<div><div><b>Department:</b></div> <div>Institutional Support</div>
</div><br>
<div><div><b>Job Summary:</b></div>
<div><div>Are you looking for a way to apply your administrative support experience in a dynamic academic setting? Are you a dedicated, responsible individual who thrives in a service-oriented environment? If so, then <b>Kalamazoo Valley Community College</b> may have the ideal full-time job opportunity for you.<br>
<br>
<b>About Us</b><br>
<b>Kalamazoo Valley Community College</b> is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive.<br>
<br>
<b>About the Opportunity</b><br>
Kalamazoo Valley is seeking an Administrative Assistant for the Events, Hospitality and Operations department. The individual in this position supports student engagement, community partnerships, workforce programming and institutional initiatives.<br>
</div><div><b>Essential Job Functions</b></div><ul>
<li>Coordinate and participate in secretarial/clerical/office support activities in a department or administrative work unit with a variety of programs/administrative procedures.</li>
<li>Interview and recommend hire, train, and distribute/evaluate work assignments.</li>
<li>Develop, maintain and monitor department/office filing system/s; and, conduct research as required or directed and prepare materials for supervisor.</li>
<li>Review/respond to inquiries in accordance with designated department and/or policies and procedures.</li>
<li>Compose letters, memos and other written materials for supervisor&rsquo;s use in committees, inquiries or meetings.</li>
<li>Keep supervisor&rsquo;s appointment calendar&mdash;determine priorities, length of appointment, and prepare materials accordingly.</li>
<li>Prepare travel itineraries, process vouchers and make travel/lodging reservations.</li>
<li>Examine, process, prepare for supervisor&rsquo;s signature and/or may sign purchase requisitions, vouchers, parttime payroll records and similar documents.</li>
<li>Assist with budget development/monitoring.</li>
<li>Assist with or coordinate the creation, editing or processing of documents for purchasing, personnel, facilities, publications, syllabi, bulletins, promotional materials, contracts, annual/special reports, student records and faculty records.</li>
<li>Assist departmental customers [e.g. students, faculty, staff] with concerns and inquiries.</li><br>
<p></p>
</ul><div>
<br>
<b>Skills and Knowledge Required:</b>
</div><ul><li>Knowledge of basic mathematics and statistics.</li>
<li>Knowledge of acceptable supervisory principles and practices.</li>
<li>Knowledge of applicable institutional policies and procedures.</li>
<li>Skill in organizing work for others.</li>
<li>Skill in preparing, presenting, and reviewing oral and written information and reports.</li>
<li>Skill in interpreting and applying policies and procedures.</li>
<li>Skill in analyzing financial records and preparing reports.</li>
<li>Skill in operation of PC/PC software.</li>
</ul></div>
</div><br>
<div><div><b>Minimum Qualifications:</b></div>
<div>Appropriate education, training, experience, and talents are required. An example of this would be an Associate degree in office administration, office technology or a related field, and experience equivalent to three years of office management type work.</div>
</div><br>
<div><div><b>Preferred Qualifications and Experience:</b></div>
</div><br>
<div></div><div><div><b>Physical Demands:</b></div>
<div><b>Physical Demands</b>The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.<br>
<br>
<b>Work Environment</b>Work is performed in a relatively safe, and secure work environment.</div>
</div><br>
<div><div><b>Work Hours:</b></div> <div>40 hours per week; Monday - Friday, 8:00 a.m. - 5:00 p.m.</div>
</div><br>
<div><div><b>Posting Date</b></div> <div>04/03/2026</div>
</div><br>
<div><div><b>Closing Date:</b></div>
</div><br>
<div></div><div><div><b>Special Instructions to Applicants:</b></div>
<div>Please apply online at: jobs.kvcc.edu.<br>
This position will remain posted until filled, however, priority consideration will be given to applications received by April 19, 2026.</div>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive.Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.</div></div></div></div></div>

Administrative Assistant

<p></p><div><div><div><div><div><b>Posting Number:</b></div> <div>201101526P</div>
</div><br>
<div><div><b>Job Title:</b></div> <div>Procurement &amp; Payment Assistant</div>
</div><br>
<div><div><b>Location:</b></div> <div>Texas Township Campus</div>
</div><br>
<div><div><b>Full-Time/Part-Time:</b></div> <div>Full Time</div>
</div><br>
<div><div><b>Pay Rate:</b></div> <div>Minimum of $19.66 per hour. Starting rate will be set based on education and relevant years of experience beyond the minimum requirements.</div>
</div><br>
<div><div><b>Position Type:</b></div> <div>Staff</div>
</div><br>
<div><div><b>Department:</b></div> <div>Business Services</div>
</div><br>
<div><div><b>Job Summary:</b></div>
<div><div>Are you a business or finance professional seeking to work in a service-oriented environment? Would you enjoy being part of an organization that provides critical services to the greater Kalamazoo Community? If so then <b>Kalamazoo Valley Community College</b> may have an exciting opportunity for you.<br>
<br>
<b>About Us</b><br>
<b>Kalamazoo Valley Community College</b> is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive.<br>
<br>
<b>About the Opportunity</b><br>
Kalamazoo Valley is seeking a Procurement and Payment Assistant to join its team in the college&rsquo;s business services department. This position provides technical accounting support to secure products and services for instructional and operational areas of the college and processes invoices for payment. The ideal candidate will be knowledgeable in acceptable purchasing and accounting practices and will work positively with vendors who provide products and services to the college.
<br>
<br>
<b>Essential Job Functions</b>
</div><ul><li>Generates purchase orders, processes change orders and enters invoices within the ERP system.</li>
<li>Reviews purchase documentation for accuracy, completeness and proper general ledger (GL) coding and prepares documentation for tax-exempt purchases and vendor credits.</li>
<li>Assists in training end users on procurement procedures and system functionality.</li>
<li>Performs three-way matching of invoices, purchase orders and receipts to verify pricing and quantities.</li>
<li>Reconciles vendor statements, payment records and account balances.</li>
<li>Collaborates with vendors, internal departments and Business Services staff to resolve discrepancies.</li>
<li>Monitors open items, aged invoices, credits and unresolved transactions to ensure timely resolution.</li>
<li>Identifies trends, recurring issues and opportunities for process improvements within the procure-to-pay cycle.</li>
<li>Maintains accurate vendor records, including contact and account information.</li>
<li>Serves as a liaison between vendors and internal stakeholders to support effective communication and issue resolution.</li>
<li>Assists with year-end close, fixed assets, 1099 reporting and audit documentation.</li>
<li>Performs other related duties as assigned.</li><br>
<p></p>
</ul><div>
<br>
<b>Knowledge, Skills and Abilities</b>
</div><ul><li>Knowledge of acceptable purchasing and accounting practices.</li>
<li>Knowledge of effective customer service principles.</li>
<li>Skill in working with vendors providing products and services</li>
<li>Skill in maintaining accounting records.</li>
<li>Skill in organizing documentation.</li>
<li>Skill in managing multiple details.</li>
<li>Skill in the use of computers and software applications related to the essential functions of the job.</li>
<li>Skill in effective verbal and written communication.</li>
<li>Ability to identify and resolve problems in a timely manner.</li>
<li>Ability to work independently with minimal supervision.</li>
<li>Ability to establish and maintain effective working relationships with other personnel and the public.</li>
</ul></div>
</div><br>
<div><div><b>Minimum Qualifications:</b></div>
<div>Appropriate education, training, experience and talents are required. An example of this would be an Associate degree in a related field and one (1) year of related experience, or equivalent combination of training, education and experience.</div>
</div><br>
<div><div><b>Preferred Qualifications and Experience:</b></div>
</div><br>
<div></div><div><div><b>Physical Demands:</b></div>
<div><div><b>Physical Demands</b></div><div>
The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.<br>
</div><div><b>Work Environment</b></div><div>
Work is performed in a relatively safe, and secure work environment.</div></div>
</div><br>
<div><div><b>Work Hours:</b></div> <div>8:00 AM to 5:00 PM, Monday through Friday</div>
</div><br>
<div><div><b>Posting Date</b></div> <div>04/02/2026</div>
</div><br>
<div><div><b>Closing Date:</b></div>
</div><br>
<div></div><div><div><b>Special Instructions to Applicants:</b></div>
<ul><li>Please apply online at jobs.kvcc.edu</li>
<li>This position will remain posted until filled, however, priority consideration will be given to applications received by April 19, 2026</li>
</ul>
</div><br>
<div><div><b>EEO Statement</b></div>
<div>As an employer, Kalamazoo Valley encourages, welcomes, and fosters differences because we believe that diversity makes us great. It is the policy of Kalamazoo Valley Community College not to discriminate on the basis of race (including traits associated with race such as hair texture and protective hairstyles), religion, color, national origin/ethnicity, sex, sexual orientation, gender identity, gender expression, pregnancy, disability, genetic information, age, height, weight, familial status, veteran status, marital status, citizenship, or any other status or characteristic protected by law, in its programs, services, employment or activities. All qualified applicants will be given equal opportunity and consideration for employment; please consider joining us as we empower all to learn, grow and thrive.Prior to a job offer, candidates will be required to complete a criminal record background check. For some positions, a credit history investigation will also be required. Information gathered will be used for job-related purposes to the extent permitted by applicable law and will not result in an automatic disqualification from an employment opportunity.</div></div></div></div></div>

Procurement & Payment Assistant

Join Kalamazoo Valley Community College and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Kalamazoo Valley Community College

About Company

Administrative Assistant

Procurement & Payment Assistant