Qureos Mentor

Kanawha County School District

<div>POSITION: Coordinator of Purchasing 
 
IMMEDIATE SUPERVISOR: Executive Director of Purchasing and Supply Management 
 
FLSA STATUS: Exempt 
 
EMPLOYMENT TERM: Minimum 261 days annually, pursuant to WV Code &sect;18-5-45; extended employment terms may be established by KCSBOE. 
 
SALARY: Pursuant to WV Code &sect;18A-4-2, in accordance with Kanawha County Schools Specialist Salary Schedule, commensurate with experience and education level. 
 
EVALUATION: Performance in this position will be evaluated by the building principal/ immediate supervisor and in accordance with WV State Code &sect;18A-2-12, WV State Board Policy 5310, and KCSBOE Policy Performance Evaluation of School Personnel - Administrative Procedures. 
 
JOB SUMMARY: Performs a variety of complex and technical work including supervisory duties relating to the purchasing of commodities and services used in the operation of Kanawha County Schools. Creates and manages a variety of detailed supporting managerial reports and identifies key performance indicators for process improvement in connection with purchasing and supply management functions. Expands use of E-Procurement system and supports the conveyance of procurement strategy through delivery and interpretation of key management information. Will serve as a supervisor in providing direction and technical guidance to personnel. The work involves the review and purchasing of specialized, technical commodities or services characterized by frequently changing specifications and standards interpretations reflecting expert knowledge of the commodity area. Will act independently in considering factors other than costs in approving awards to bidders. Perform a variety of purchasing and supply management work as required. 
GENERAL PERFORMANCE REQUIREMENTS AND RESPONSIBILITIES:
 
 
An employee working for Kanawha County Schools is expected to comply with all the Kanawha County Schools Policies and Procedures, including maintaining regular attendance and completing all required training. Employees are required to follow all safety rules to maintain a safe workplace. 
 
PERFORMANCE RESPONSIBILITIES: Essential Job Duties.<ul><li>
Assists Purchasing and Supply Management Executive Director in the supervision of procurement functions and personnel.</li><li>
Grow E-Procurement intuitive to include informal bidding processes capitalizing on savings opportunities.</li><li>
Formulates reports demonstrating savings, buyer performance, shipment analytics, and prepares for director review quarterly.</li><li>
Researches market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.</li><li>
Assists in establishing and supervising a contract administration system designed to insure that contractors are performing in accordance with the terms and conditions of their contracts.</li><li>
Institutes corrective actions when necessary and provides feedback regarding vendor performance.</li><li>
Reviews requisitions for accuracy and completeness; assigns vendors, prepares price quotations; conducts informal and formal solicitations through use of the RFP/RFQ process; researches commodities and services for the creation of competitive bids and selects bid opening dates.</li><li>
Assists in developing standards and specifications for new commodities or services and determines need for county wide open-end contracts.</li><li>
Reviews and signs purchase orders.</li><li>
Prepares and issues solicitation documents, and provides administrative review of buyer bid documents prior to solicitation.</li><li>
Receives and evaluates proposals and bids; awards or recommend the award of contracts.</li><li>
Conducts negotiations with suppliers on proposals, contracts and contract claims.</li><li>
Assists in establishing and maintaining programs for the inspection, testing and acceptance of supplies and services.</li><li>
Maintains the integrity of the public procurement process.</li><li>
In coordination with the Executive Director of Purchasing; plans, schedules, assigns and reviews the work of buyers and clerical personnel.</li><li>
Conducts internal and external training seasons, pre-bid meetings and public bid openings.</li><li>
Works in conjunction with the curriculum specialists, warehouse supervisor, vendors and various other stakeholders to facilitate the adoption process.</li><li>
Effectively communicates purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary.</li><li>
Generates purchase orders and reports in WVEIS.</li><li>
Assists in the management of the County P-Card Program.</li><li>
Monitors the status of outstanding purchase orders for completion either by receiving or cancellation.</li><li>
Liaises and represents the program to other departments and suppliers.</li><li>
Investigates and resolves all problems that the buyers are not able to resolve.</li><li>
Keeps abreast of trends, current developments, and work efficiency opportunities related to Purchasing Department and Supply Management Departments.</li></ul>
 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. However, accommodations as provided below may be provided to help you perform essential job duties. 
 
SPECIFIC QUALIFICATIONS:<ul><li>
Bachelor&rsquo;s degree from an accredited college or university in Business or Public Administration, Business Law, Finance, Purchasing, or closely related field.</li><li>
Minimum three (3) years progressively responsible experience in public purchasing, including supervisory responsibilities.</li><li>
Ability to utilize Excel software for accounting and finance applications.</li><li>
Strong verbal and written communication skills.</li><li>
Willingness to learn the West Virginia Education Information System (WVEIS).</li><li>
Good understanding of the basic concepts of generally accepted accounting principles in connection to a double-entry accounting system.</li></ul>
 
REQUIRED CERTIFICATIONS: 
 
Certified Public Procurement Buyer (CPPB) or equivalent preferred. Must obtain the CPPB within four (4) years of being placed in this position. 
 
GENERAL QUALIFICATIONS:<ul><li>
Extensive knowledge of modern principles and practices of large scale governmental procurement and supply-chain management.</li><li>
Extensive knowledge of business practices related to purchasing.</li><li>
Extensive knowledge of laws, policies and procedures governing public procurement.</li><li>
Considerable knowledge of contract law.</li><li>
Knowledge of available information system technologies which enhance business practices.</li><li>
Knowledge of the principles, practices and techniques of administration, organization, budget preparation, personnel management, supervision, training and development, financial administration and public relations.</li><li>
Knowledge of techniques of organizing and motivating individuals and groups.</li><li>
Determines, evaluates and implements effective solutions to administrative problems.</li><li>
Knowledge of cost accounting as it relates to price and cost analysis.</li><li>
Skilled in project and program management.</li><li>
Skilled with computers, including automated purchasing systems and common office software and productivity tools.</li><li>
Ability to develop effective and cooperative working relationships with other departments, employees, suppliers and other public agencies.</li><li>
Ability to coordinate, manage, problem solve, strategize, schedule, analyze, and plan.</li><li>
Ability to use judgment and initiative in making recommendations and resolving problems that are highly complex and sensitive in nature.</li><li>
Ability to identify and implement information technology solutions related to electronic purchasing systems.</li><li>
Ability to effectively communicate orally and in writing, including the ability to convey complex and technical subjects in a clear, concise and positive manner.</li><li>
Ability to establish schedules and to complete projects on a timely basis.</li><li>
Ability to successfully deal with all persons in a fair and equitable manner.</li><li>
Adherence to ethical professional standards</li></ul>
 
PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to reach, stand, walk, lift, grasp, write, talk, hear, see, use technology such as computers and multi-media equipment, and use repetitive motions. While performing the duties of this job, the employee may frequently lift and/or move at least 10 pounds of materials. Specific vision abilities required by this job include close vision such as to read handwritten or typed material and the ability to adjust focus. The position requires the individual to meet multiple demands from several people and interact with the public and other staff members. 
 
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet to moderate (25-70dB). The employee is continuously interacting with the public and staff. 
 
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee. 
 
AUG2025</div>

Coordinator of Purchasing

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Coordinator of Purchasing