Qureos Mentor

Khidmah

<div>
 
 
 
 Job Purpose
 
 
 
 <ul>
 <li>
 Drive technical solution development that aligns with customer requirements and business objectives.
 </li>
 <li>
 Lead the design and presentation of tailored technical proposals, providing expert guidance throughout the pre-sales cycle to ensure feasibility, accuracy, and value delivery.
 </li>
 <li>
 Support seamless project handover and implementation, strengthening client trust, advancing innovation, and contributing to sustainable business growth.
 </li>
 </ul>
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 
 
 
 
 
 
 Solution Architecture &amp; Technical Design:
 
 
 <ul>
 <li>
 Conduct detailed requirement analysis to design scalable, future-ready solutions aligned with client needs and business objectives.
 </li>
 <li>
 Prepare technical layouts, BOQs, schematics, and integration plans, ensuring accuracy and alignment with project scope.
 </li>
 <li>
 Lead proof-of-concepts, pilot testing, and technical validation to confirm solution performance and feasibility.
 </li>
 </ul>
 
 
 
 
 
 Pre-Sales Engineering &amp; Client Advisory:
 
 
 <ul>
 <li>
 Participate in client meetings, site visits, and technical discovery sessions to shape solution direction.
 </li>
 <li>
 Deliver compelling technical presentations, demos, and workshops that clearly communicate value and ROI.
 </li>
 <li>
 Act as a trusted advisor, simplifying complex technical concepts and providing professional guidance to decision-makers.
 </li>
 </ul>
 
 
 
 
 
 Proposal &amp; Tender Development:
 
 
 <ul>
 <li>
 Lead technical inputs for RFP/RFQ responses, compliance matrices, and method statements.
 </li>
 <li>
 Collaborate with commercial, procurement, and delivery teams to ensure accurate costing, timelines, and deliverables.
 </li>
 <li>
 Review tender specs, identify risks, and recommend value-engineered alternatives to enhance competitiveness.
 </li>
 </ul>
 
 
 
 
 
 Project Handover &amp; Execution Support:
 
 
 <ul>
 <li>
 Ensure structured technical handover to delivery teams with full documentation and implementation clarity.
 </li>
 <li>
 Support site mobilization and provide technical guidance during early execution to maintain solution integrity.
 </li>
 <li>
 Troubleshoot technical challenges, aligning solutions with client expectations and quality standards.
 </li>
 </ul>
 
 
 
 
 
 Innovation &amp; Technical Excellence:
 
 
 <ul>
 <li>
 Monitor emerging technologies and industry trends to strengthen solution portfolio and competitiveness.
 </li>
 <li>
 Recommend enhancements in solution frameworks, templates, and technical standards.
 </li>
 <li>
 Mentor internal teams and support knowledge-sharing, promoting continuous technical excellence.
 </li>
 </ul>
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities
 
 :
 
 
 
 <ul>
 <li>
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 </li>
 </ul>
 
 
 
 
 
 Information Security responsibilities:
 
 
 <ul>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 
 Education &amp; Qualification
 
 
 
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Engineering, Computer Science, IT, or related field
 </li>
 <li>
 Relevant certifications preferred (Cisco, Microsoft, AWS, ITIL, PMP)
 </li>
 <li>
 Strong grounding in solution design, system integration, and technical documentation
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Skills
 
 
 
 
 
 
 
 
 Industry Experience (No. of years):
 
 
 <ul>
 <li>
 3&ndash;5 years in engineering or technology solutions
 </li>
 </ul>
 
 
 Position/functional experience (No. of years):
 
 
 <ul>
 <li>
 2&ndash;3 years in solution design or pre-sales engineering
 </li>
 </ul>
 
 
 
 
 
 Competencies and Skills:
 
 
 <ul>
 <li>
 Strong technical analysis and solution-design capability
 </li>
 <li>
 Ability to translate complex technical requirements into clear, client-focused solutions
 </li>
 <li>
 Excellent communication, presentation, and stakeholder engagement skills
 </li>
 <li>
 High proficiency in technical documentation, proposals, and system specifications
 </li>
 <li>
 Strong problem-solving mindset with a customer-centric approach
 </li>
 <li>
 Effective cross-functional collaboration and teamwork
 </li>
 <li>
 Ability to manage multiple priorities and deliver under tight timelines
 </li>
 </ul>
 
 
 
 
 .
 
</div>

Solutions Engineer

<div>
 
 Responsibility Area
 
 
 
 Event Management Oversight
 
 
 
 Description - Leads the planning, coordination, and delivery of broker events, including briefings, launches, and courtesy activities.
 
 
 
 Strategic Communications
 
 
 
 Description - Designs and circulates broker communication content, ensuring consistency with corporate standards.
 
 
 
 Team Coordination
 
 
 
 Description - Supervises event executives (local &amp; international), ensuring alignment and clear division of responsibilities.
 
 
 
 Vendor &amp; Partner Management
 
 
 
 Description - Engages with external vendors, venues, and partners to ensure smooth event execution.
 
 
 
 Performance Reporting
 
 
 
 Description - Tracks event effectiveness, post-event feedback, and broker engagement metrics for continuous improvement.
 
</div>

Sales Supervisor - Broker Management

<div>
 
 
 Job Purpose
 
 
 
 To oversee and manage the maintenance and operations of a facility or multiple facilities within an organization. The primary goal is to ensure that the facility is safe, wellmaintained, and operating efficiently to support the organization's activities. The Facilities Supervisor is responsible for coordinating and supervising a team of maintenance technicians, custodial staff, and other personnel involved in facility maintenance.
 
 
 
 
 
 
 Education &amp; Qualification:
 
 
 
 1. Bachelor&rsquo;s degree in Engineering, Assets Management, Project Management or relevant. 2. FM related professional certifications is preferable. 3. Excellent knowledge &amp; understanding of Health, Safety, and Environmental regulations and responsibilities
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 
 
 Competencies:
 
 
 
 1. Adaptability/Flexibility
 
 
 2. Communication
 
 
 3. Computer Skills
 
 
 4. Initiative
 
 
 5. Interpersonal Skills
 
 
 6. Problem Solving/Analysis
 
 
 7. Quality
 
 
 8. Results Focus
 
 
 9. Teamwork
 
 
 
 
 
 
 Other Skills:
 
 
 
 1. SAP ERP or Oracle systems
 
 
 2. Maximo, FSI and Adobe Acrobat Applications.
 
 
 3. Advanced skill in MS Office Applications (Excel, Word, PowerPoint, Visio and Publisher).
 
 
 4. Able to priorities work and meet deadlines within costs constraints.
 
 
 5. Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 
 
 6. Able to priorities work and meet deadlines within costs constraints.
 
 
 7. Handles pressure well.
 
 
 
 
 
 
 Experience:
 
 
 
 1. 3-5 years of experience working as an Facilities Engineer / Supervisor
 
 
 2. Preference will be given to candidates with relevant FM Industry.
 
 
 3. Knowledge of Workplace Health and Safety (WH&amp;S) practices and policies.
 
 
 4. Experience of safe working practices, risk assessments, method statements, permitto-work systems, and water treatment management
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 <ul>
 <li>
 Facility Maintenance: The Facilities Supervisor is responsible for planning and executing maintenance activities to ensure that the facility's infrastructure, equipment, and systems are in optimal working condition. This includes overseeing repairs, inspections, and preventive maintenance tasks.
 </li>
 <li>
 Operational Efficiency: The Facilities Supervisor aims to optimize the efficiency and effectiveness of facility operations. They analyze processes, identify areas for improvement, and implement measures to enhance productivity, reduce downtime, and minimize costs.
 </li>
 <li>
 Staff Management: The Facilities Supervisor supervises and coordinates the work of maintenance and custodial staff. They assign tasks, provide training, and ensure that all personnel have the necessary resources and support to perform their duties effectively.
 </li>
 <li>
 Safety and Compliance: Ensuring a safe and compliant working environment is crucial. The Facilities Supervisor implements and enforces safety protocols, procedures, and regulations to mitigate risks and maintain compliance with applicable codes and standards.
 </li>
 <li>
 Budgeting and Cost Control: Facilities Supervisors often participate in budget planning and management. They track expenditures, seek cost-effective solutions, and make recommendations to optimize resource allocation and control expenses related to facility maintenance.
 </li>
 <li>
 Vendor and Contractor Management: The Facilities Supervisor may liaise with external vendors and contractors for specialized services, repairs, or installations. They evaluate and select service providers, negotiate contracts, and monitor the quality and timeliness of their work.
 </li>
 <li>
 Emergency Preparedness: In the event of emergencies such as power outages, natural disasters, or security incidents, the Facilities Supervisor plays a critical role in developing and implementing emergency response plans, ensuring proper evacuation procedures, and coordinating with relevant authorities.
 </li>
 </ul>
 
 
</div>

FM Supervisor

<div>
 
 
 
 Job Purpose
 
 
 
 
 The purpose of this position is to manage, monitor and report on company&rsquo;s inventory levels.
 
 
 
 
 
 Effective and efficient in handling the company&rsquo;s inventory that is critical for the attainment of business goals.
 
 
 
 
 
 Responsibility for overseeing Inventory Staff and Storekeepers who are reviewing levels of supplies, ordering new materials, and performing daily, weekly and monthly analysis for site requirements.
 
 
 
 
 
 This position will always try to understand the constant inventory movements, which will work with Procurement Department in managing bulk orders.
 
 
 
 
 
 Review the current market best practice of inventory tracking system and devise ways to optimize inventory control procedures and incorporate it the current company&rsquo;s ERP system.
 
 
 
 
 
 This position should follow industry news so that he can spot trends in supply and demand that might influence inventory scheduling.
 
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 
 <ul>
 <li>
 Set-up and implement layout and space management, stores procedures and instructions relevant in delivering effective warehouse and stores management.
 </li>
 <li>
 Ensure minimum and maximum stock thresholds are always maintained by the stores personnel and provide assistance in agreeing these thresholds with the technical team to ensure avoidance of stock shortages and dead stock.
 </li>
 <li>
 Analyze procurement requirements and select the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
 </li>
 <li>
 Carry out the effective control in storage, transactions and issuing material to ensure the adequate supply of spares items.
 </li>
 <li>
 Monitors demand and analyzes data to anticipate future supply and logistical needs.
 </li>
 <li>
 Collaborate with Inventory Staffs and Storekeepers to ensure that business goals are met. Ensuring that all business operations have adequate materials to achieve their objectives.
 </li>
 <li>
 Proactively, initiates improvement and development of stores.
 </li>
 <li>
 Participate in monthly stock takes against physical and system and to ensure variances are explained, managed and reported
 </li>
 <li>
 Work closely with the Site Storekeepers on site to ensure purchase requests are raised and received in a timeously manner.
 </li>
 <li>
 Daily follow ups with suppliers and stores team to ensure items are delivered on time and any discrepancies are resolved.
 </li>
 <li>
 Ensure the stores personnel are maintaining accurate records of maintenance spares, consumables and tools inventory and inventory records by effectively using the company&rsquo;s computerized management system.
 </li>
 <li>
 Monitors and follow-up MMS program against actual activities.
 </li>
 <li>
 Ensure Inventory Reports; in/out status report; dead stock report, goods age report, consumption report and other reporting requirement are issued to the Procurement Director and the relevant departments by the store&rsquo;s personnel.
 </li>
 <li>
 Support the stores personnel in the administration and maintenance of all paperwork and delivery notes and ensure they are filed for audit inspection.
 </li>
 <li>
 Supervise and oversee all aspects of stores inventory administration done by the Stores Expeditors.
 </li>
 <li>
 Perform daily analysis to predict potential inventory problems.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 Reports on inventory levels, supply chain progress, procedural efficiency, and personnel issues to upper management.
 </li>
 <li>
 Work closely with the Finance and Procurement Teams on supplier agreements to fix prices and agree a Preferred Supplier list for the contract.
 </li>
 <li>
 Demonstrate leadership and team building skills through staff communication and hold regular meetings to gain staff commitment and build efficiency of the department.
 </li>
 <li>
 Manages the recruitment together with the Supply Chain Directors approval and provides the necessary training of new inventory employees.
 </li>
 <li>
 Establish and maintain strong relationships with the internal and external stakeholders and the technical teams on site.
 </li>
 <li>
 All other tasks to be delegated by the Supply Chain Director.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 
 <ul>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 
 
 
 <ol>
 <li>
 Bachelor&rsquo;s Degree in procurement, warehousing, or logistics.
 </li>
 <li>
 Supply Chain professional certifications is preferable.
 </li>
 </ol>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 
 
 
 Competencies:
 
 
 
 
 
 <ol>
 <li>
 Budgets/Cost Control
 </li>
 <li>
 Leadership
 </li>
 <li>
 Managing for Results
 </li>
 <li>
 Managing Performance
 </li>
 <li>
 Organizational Savvy
 </li>
 <li>
 People Development
 </li>
 <li>
 People Management
 </li>
 <li>
 Project Management
 </li>
 </ol>
 
 
 
 
 
 Other Skills:
 
 
 
 
 
 <ol>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 </li>
 <li>
 Handles pressure well.
 </li>
 <li>
 Sound numeracy skills, attention to detail and accuracy.
 </li>
 <li>
 Profound Professional skill to Perform job under pressure and handle the multitask simultaneously.
 </li>
 <li>
 Proven ability to communicate, both orally and in writing, in a clear and concise manner.
 </li>
 <li>
 Personal and people management abilities including supervision, team building.
 </li>
 <li>
 Proven ability to meet deadlines and identify and deal with problems
 </li>
 <li>
 Leadership and management.
 </li>
 <li>
 Verbal and written communication.
 </li>
 <li>
 Solid knowledge of data analysis, inventory management software and forecasting techniques.
 </li>
 <li>
 Organizational, Logistical and Inventory skills.
 </li>
 <li>
 In-depth understanding of warehousing, inventory and distribution workplace
 </li>
 <li>
 ERP systems
 </li>
 <li>
 Stock Systems
 </li>
 <li>
 Warehouse software systems
 </li>
 </ol>
 
 
 
 
 
 
 
 
 Experience
 
 :
 
 
 
 
 <ol>
 <li>
 A minimum of 5 years, preferably 7 years of work experience in high volume inventory activities.
 </li>
 <li>
 A minimum of 3 years MEP inventory management experience.
 </li>
 <li>
 At least 3 years supervisory and management experience.
 </li>
 <li>
 2-3 years of experience with FM industry is preferable.
 </li>
 <li>
 Exposure and background experience in Health and Safety regulations, and labor camp accommodation is a plus.
 </li>
 </ol>
</div>

Assistant Manager - Inventory

<div>
 
 
 
 Job Purpose
 
 
 
 
 Support the effective delivery and administration of the CX Academy by managing participant enrolments, attendance tracking, program communications, and training logistics.
 
 
 
 
 
 The role ensures accurate coordination across business units, timely communication with employees and training partners, and efficient management of program records and schedules to maintain a seamless learner experience and smooth academy operations.
 
 
 
 
 
 
 
 Requirement:
 
 
 
 <ul>
 <li>
 Under own visa or family visa sponsorship
 </li>
 <li>
 Temporary role for 2-3 months only
 </li>
 <li>
 Office location in YAS mall
 </li>
 <li>
 Can join immediately
 </li>
 </ul>
 
 
 
 
 
 
 Education &amp; Qualification:
 
 
 
 <ul>
 <li>
 Diploma or Bachelor's degree in Business Administration, HR, or related field.
 </li>
 <li>
 Proficiency in Excel, Outlook, and basic digital platforms.
 </li>
 <li>
 Administrative or HR support certifications are an advantage.
 </li>
 </ul>
 
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 Industry Experience (No. of years):
 
 
 <ul>
 <li>
 1&ndash;3 years in administrative or coordination roles, preferably within HR, training, or corporate environments.
 </li>
 </ul>
 
 
 Position/functional experience (No. of years):
 
 
 <ul>
 <li>
 1&ndash;2 years managing data, scheduling, and stakeholder communication using Excel and Outlook.
 </li>
 </ul>
 
 
 
 
 
 Competencies and Skills:
 
 
 <ul>
 <li>
 Strong organization, accuracy, and attention to detail.
 </li>
 <li>
 Proficient in Excel, Outlook, and digital coordination tools.
 </li>
 <li>
 Clear and professional written and verbal communication.
 </li>
 <li>
 Ability to manage priorities and work under time pressure.
 </li>
 <li>
 Service-oriented, proactive, and solution-focused attitude.
 </li>
 <li>
 Fast learner with strong follow-through and reliability.
 </li>
 <li>
 Able to work independently and within cross-functional teams.
 </li>
 </ul>
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 
 <ul>
 <li>
 
 Program Coordination &amp; Scheduling:
 
 </li>
 <li>
 Manage registrations, enrolments, waitlists, and seat allocation across business units to ensure optimal program capacity and participation.
 </li>
 <li>
 Maintain accurate and up-to-date session calendars, schedules, and invites, ensuring stakeholders receive timely communication.
 </li>
 <li>
 Coordinate session logistics, including facilitator schedules, venue/virtual links, and required learning materials
 
 .
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Attendance &amp; Data Tracking:
 
 </li>
 <li>
 Monitor attendance, cancellations, rescheduling, and substitution requests, ensuring data accuracy across all trackers and platforms.
 </li>
 <li>
 Maintain detailed Excel and digital records for participation, session outcomes, and training engagement.
 </li>
 <li>
 Produce status reports and dashboards to support program tracking, insights, and decision-making.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Communication &amp; Support:
 
 </li>
 <li>
 Manage the CX Academy inbox, responding to queries, guiding employees through registration procedures, and escalating issues when required.
 </li>
 <li>
 Prepare and send participant communication, including confirmations, reminders, waitlist updates, and post-program follow-ups.
 </li>
 <li>
 Serve as a primary point of contact for employees, internal stakeholders, and training partners (e.g., Les Roches).
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Stakeholder &amp; Partner Coordination:
 
 </li>
 <li>
 Collaborate with internal teams, HR, and department coordinators to validate nominations and confirm participation lists.
 </li>
 <li>
 Coordinate with facilitators and vendors to ensure agendas, attendance lists, and resources are aligned and delivered on time.
 </li>
 <li>
 Support reporting to management and Learning &amp; Development leadership on program throughput and participation trends.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Process Improvement &amp; Compliance:
 
 </li>
 <li>
 Maintain process consistency and documentation for all administrative workflows related to CX Academy.
 </li>
 <li>
 Identify and recommend improvements to streamline enrolment, communication, and tracking procedures.
 </li>
 <li>
 Maintain confidentiality and ensure compliance with data accuracy and record-keeping standards.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 General Administration:
 
 </li>
 <li>
 Organize and file program records, attendance sheets, and communication logs.
 </li>
 <li>
 Support preparation of learning materials, spreadsheets, and internal presentations when required.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Occupational and workplace Health and Safety responsibilities
 
 :
 
 
 </li>
 <li>
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Information Security responsibilities:
 
 </li>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
</div>

Administrator (Temporary role)

<div>
 
 
 
 Job Purpose
 
 
 
 
 The main purpose of this role is to assist the Assistant Manager and Inventory Officer in monitoring and maintaining current inventory levels, especially Khidmah Uniforms and Pantry Supplies. This role needs to ensure that quantities appearing in the system are accurate for planning of purchase and ensuring that all stocks are within the approved minimum and maximum level.
 
 
 
 
 
 This role will work closely with the Inventory Team and will perform task that will be delegated by the Assistant Manager and Inventory Officer from time to time aside from his daily work routine.
 
 
 
 
 
 
 
 
 
 
 Roles , Responsibilities, Duties
 
 
 
 
 
 
 <ol>
 <li>
 Monitor, maintain and track the current inventory levels, ensuring quantities that appear in the system are accurate as against the actuals for planning of purchase.
 </li>
 <li>
 Assist the Inventory Team in coordinating with suppliers with scheduled deliveries.
 </li>
 <li>
 Ensuring the enough stocks of Uniforms and Pantry supplies for the use of Khidmah Operations.
 </li>
 <li>
 Assist the Inventory Team in coordination and management of monthly physical cycle counts and reconciles in actual counts reports.
 </li>
 <li>
 Assist in the preparation of purchase request of new; existing, annual replacement and replacement for lost/damage uniforms as per the approved request from Human Capital and FM Operations.
 </li>
 <li>
 Assist in the generation of inventory reports to be distributed to FM Sites during physical count week.
 </li>
 <li>
 Collection of data using a SAP, which allows the team to track various aspects of inventory. This data will be used to calculate critical spare parts and consumables orders, to ensure that the proper amount of inventory is distributed at the right time.
 </li>
 <li>
 Follow-up with the supplier on the lead time of delivery and communicate it to the third party storage (Agility).
 </li>
 <li>
 Perform all other related duties and responsibilities as required.
 </li>
 </ol>
 
 
 
 
 
 
 Occupational and workplace Health and Safety responsibilities:
 
 
 
 
 In addition to all job specific responsibilities, all employees are required to adhere to all Khidmah health, safety and environmental (HSE) policies, procedures, practices, and relevant legal and statutory health, safety and environmental requirements and obligations. All employees are personally responsible to familiarize themselves with these policies, procedures, practices, updates, etc. Khidmah HSE department regularly updates existing and introduce new policies, procedures and practices and each employee is personally responsible to ensure they stay updated and compliant with all such updates and new additions.
 
 
 
 
 
 
 
 Information Security responsibilities:
 
 
 
 <ul>
 <li>
 Comply with Khidmah Information Security Policies
 </li>
 <li>
 Be aware of and fulfil their information security responsibilities
 </li>
 <li>
 Ensure whoever handles sensitive company information have taken the Security Awareness Training
 </li>
 <li>
 Know how to report a security incident (to IT ServiceDesk or InfoSec).
 </li>
 <li>
 Not Disable his/her OS firewall and/or Antivirus
 </li>
 <li>
 Restrict use to authorized purposes, Protect access accounts, privileges and associated passwords.
 </li>
 <li>
 Accept accountability of his/her individual user accounts, and maintain confidentiality
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 
 
 
 <ol>
 <li>
 Bachelor&rsquo;s Degree in Business Administration in Supply Chain or Related field
 </li>
 <li>
 Certification in Warehousing Management System is an added advantage.
 </li>
 <li>
 Supply Chain Management Certification is a plus
 </li>
 </ol>
 
 
 
 
 
 Experience and Skills:
 
 
 
 
 
 Competencies:
 
 
 <ol>
 <li>
 Adaptability/Flexibility
 </li>
 <li>
 Creativity/Innovation
 </li>
 <li>
 Decision Making/Judgment
 </li>
 <li>
 Initiative
 </li>
 <li>
 Leadership
 </li>
 <li>
 Meeting Management
 </li>
 <li>
 Planning
 </li>
 <li>
 Problem Solving/Analysis
 </li>
 <li>
 Strategic Thinking/Management
 </li>
 </ol>
 
 
 
 
 
 Experience
 
 :
 
 
 
 
 <ol>
 <li>
 A minimum of 3-6 years of experience working in supply chain, inventory and store management or related field.
 </li>
 <li>
 1-3 years of experience with FM industry is preferable
 </li>
 </ol>
 
 
 
 
 
 Other Skills:
 
 
 
 
 
 <ol>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 </li>
 <li>
 Handles pressure well.
 </li>
 <li>
 Sound numeracy skills, attention to detail and accuracy.
 </li>
 <li>
 Proven ability to communicate, both orally and in writing, in a clear and concise manner.
 </li>
 <li>
 Proven ability to meet deadlines and identify and deal with problems
 </li>
 <li>
 Well Experienced in managing end to end procurement processes
 </li>
 <li>
 Ability to meet and deal effectively with various levels
 </li>
 <li>
 Must be able to organize and prioritize effectively
 </li>
 <li>
 Experienced in SAP or other similar ERP system.
 </li>
 </ol>
 
 
</div>

ADMINISTRATOR - INVENTORY

<div>
 
 
 
 Job Purpose
 
 
 
 
 
 
 
 Providing professional and effective Total Facilities Management service
 
 
 
 
 
 To effectively manage the facilities and engineering services along with other support outsourced service providers. The prime objective is to ensure that adequate management systems are in place to continually ensure a safe and robust environment for achieving superior Facility Management performance throughout the property.
 
 
 
 
 
 
 
 Roles, Responsibilities, Duties
 
 
 
 <ol>
 <li>
 Daily reporting to Associate Director to deliver the daily managements and operation outcomes
 </li>
 <li>
 Managed all building facilities operation &amp; maintenance activities. Design &amp; manage various auxiliary building &amp; fit-out projects to enable business growth.
 </li>
 <li>
 Plan strategy to ensure efficient management of assets &ndash; Manage, maintain and support the reliability of the systems, equipment, properties, and assets in the facility.
 </li>
 <li>
 Contribute to contracts, contractors, and procurement functions and providing support for the facility&rsquo;s budget.
 </li>
 <li>
 Communicate, negotiate and hiring sub-contractors within project budget to maintain facilities systems or for any additional works and ensure they will provide the services within the contractual KPI.
 </li>
 <li>
 Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.
 </li>
 <li>
 Coordinates with suppliers, contractors, engineers, and others concerning equipment operations or maintenance.
 </li>
 <li>
 Maintain and operate the facilities &ndash; Manage resources including budget, staff, contractors, consultants and finances.
 </li>
 <li>
 Ensure the effective delivery of site services in line with Service Level Agreements /Key Performance Indicators (KPI) as per client contractual agreements and the agreed upon corporate and departmental objectives.
 </li>
 <li>
 Support and communicate with clients, customer base in area of responsibility and the FM or Workplace manager.
 </li>
 <li>
 Conducting supervisory activities on site and carrying out necessary correspondence to insure contract soundness and adherence to relevant special and general conditions of contracts.
 </li>
 <li>
 Coordinate the work of subcontractors on site in line with Planned Preventive Maintenance (PPM) schedule, including checking site specific risk assessments and method statements.
 </li>
 <li>
 Plans, schedules and reviews the day-to-day operational and maintenance activities related to the provision, upgrading and modification of all Mechanical, Electrical, Plumbing (MEP) Systems of the buildings, monitors operation of various MEP systems to ensure optimum performance of systems and equipment&rsquo;s.
 </li>
 <li>
 Organizes, plans, coordinates and monitors building MEP maintenance &amp; installation works for buildings; coordinates for the inspection of electrical installations &amp; other related equipment &amp; peripherals as per work schedules.
 </li>
 <li>
 Prepares &amp; submits routine and special reports such as maintenance schedules, operational &amp; incident reports, accident reports, technical reports, volume of activity etc.
 </li>
 <li>
 Preparation and submission of quotations and estimates. Liaise with technicians to ensure accuracy of quotations and estimates.
 </li>
 <li>
 Prepare risk schedules to identify and quantify risks and mitigation measures.
 </li>
 <li>
 Experience of working with minimal supervision and in managing team to analyze mechanical failures.
 </li>
 <li>
 Continuously track the project progress and compare it with the project schedule to ensure that project is progressing as per plan e.g. during mobilization and demobilization of projects.
 </li>
 <li>
 Appraise and manage any site difficulties such as logistical requirements / nonperformance of contractors, plan, deviations, delay, etc. for necessary action.
 </li>
 <li>
 Supervises and motivates staff to ensure an excellent level of performance.
 </li>
 <li>
 Maintenance of site/project budgets and exercising sound cost control mechanism.
 </li>
 <li>
 Health &amp; safety management and Security management
 </li>
 <li>
 General housekeeping, Cleaning, Security, Reception and pest control management of the assets.
 </li>
 <li>
 Manage and lead the team during and before taking over the new projects (e.g. pre-mobilization and deployment of staff).
 </li>
 <li>
 Ensure the effective delivery of site services in line with Service Level Agreements /Key Performance Indicators (KPI).
 </li>
 <li>
 Conducting supervisory activities on site and carrying out necessary correspondence to insure contract soundness and adherence to relevant special and general conditions of contracts.
 </li>
 <li>
 Support and communicate with clients, customer base with your area of responsibility and the FM or Workplace manager
 </li>
 <li>
 Effectively manage relationships with the clients to have continuous periodic meetings to check on feedback and progress.
 </li>
 <li>
 Carry out daily, monthly and periodic inspection around the building areas and services.
 </li>
 <li>
 Follow and track all works orders, materials, and actuals time for completing works, issue and action taken by using designated ERP system (SAP).
 </li>
 <li>
 Following up on the pending payments approvals with client.
 </li>
 <li>
 Coordinate with other teams ensuring excellent completion of all work requests.
 </li>
 <li>
 Handling the Defect liability period for The New Projects, preparing the assets lists, snag reports, PPM Planners, Materials and tools list, handling over follow up, meeting, documentation &hellip;etc.
 </li>
 <li>
 Monitor and maintained the store inventory &ndash; Materials requisition &ndash; Materials delivery.
 </li>
 <li>
 Operate across different business functions, working on both a strategic and operational level, maintaining and developing a number of different services such as:
 </li>
 </ol>
 <ul>
 <li>
 Property facility management strategy
 </li>
 <li>
 Building maintenance
 </li>
 <li>
 Testing and inspections
 </li>
 <li>
 Building administration
 </li>
 <li>
 Contract management
 </li>
 <li>
 EHS (environment, health, safety).
 </li>
 <li>
 Security.
 </li>
 <li>
 Business continuity planning.
 </li>
 <li>
 Managing renovations and refurbishments.
 </li>
 <li>
 Compliance with Khidmah policy, quality and all internal process.
 </li>
 </ul>
 
 
 
 
 
 
 Qualification:
 
 
 
 <ol>
 <li>
 Bachelor&rsquo;s degree in Engineering, Assets Management, Project Management or relevant.
 </li>
 <li>
 MBA or master&rsquo;s in management is preferable.
 </li>
 <li>
 FM related professional certifications is preferable.
 </li>
 <li>
 Excellent knowledge &amp; understanding of Health, Safety, and Environmental regulations and responsibilities
 </li>
 <li>
 Bachelor&rsquo;s degree in Engineering, Assets Management, Project Management or relevant.
 </li>
 <li>
 MBA or master&rsquo;s in management is preferable.
 </li>
 <li>
 FM related professional certifications is preferable.
 </li>
 <li>
 Excellent knowledge &amp; understanding of Health, Safety, and Environmental regulations and responsibilities
 </li>
 </ol>
 
 
 
 Experience and skills:
 
 
 
 
 
 
 
 
 Competencies:
 
 
 
 
 
 <ol>
 <li>
 Budgets/Cost Control
 </li>
 <li>
 Leadership
 </li>
 <li>
 Managing for Results
 </li>
 <li>
 Managing Performance
 </li>
 <li>
 Organizational Savvy
 </li>
 <li>
 People Development
 </li>
 <li>
 People Management
 </li>
 <li>
 Project Management
 </li>
 </ol>
 
 
 
 
 
 Other Skills
 
 :
 
 <ol>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Rapid and accurate analysis of issues. Pro-actively seek to resolve problems with good analytical skills and initiative.
 </li>
 <li>
 Able to priorities work and meet deadlines within costs constraints.
 </li>
 <li>
 Handles pressure well.
 </li>
 <li>
 Must be able to complete physical aspect of job; i.e.: work in confined spaces, climb ladders and steps, lift a minimum of 10 kg.
 </li>
 </ol>
 
 
 
 
 
 Experience:
 
 
 
 
 
 <ol>
 <li>
 8- 12 years of experience in relevant FM Industry. Background in installation, maintenance, and repair in large commercial premises.
 </li>
 <li>
 Computer Aided Facilities Management (CAFM) experience.
 </li>
 <li>
 Knowledge of Workplace Health and Safety (WH&amp;S) practices and policies.
 </li>
 <li>
 Experience of safe working practices, risk assessments, method statements, permit-to-work systems, and water treatment management.
 </li>
 </ol>
 
 
</div>

Facilities Manager

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