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KODIAK Construction Recruiting & Staffing

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 Position: Assistant Project Manager
 
 
 
 
 Pay Range: $70-90k
 
 
 
 
 Reports To:
 
 Project Manager / Owner
 
 
 
 FLSA Status:
 
 Exempt
 
 
 
 
 
 
 Job Summary
 
 
 
 The Assistant Project Manager (APM) supports the Project Manager in all phases of construction projects, from preconstruction through closeout. This role shares responsibility for delivering projects on time, within budget, and to the highest standards of safety and quality. The APM coordinates schedules, subcontractors, documentation, and client communications to ensure smooth project execution.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Project Coordination &amp; Scheduling
 
 
 
 &middot; Assist in developing and updating project schedules.
 
 
 &middot; Monitor progress and communicate delays or risks to the PM and Superintendent.
 
 
 &middot; Support mobilization planning and subcontractor coordination.
 
 
 
 
 
 
 Preconstruction &amp; Estimating Support
 
 
 
 &middot; Review RFPs, ITBs, and contract documents.
 
 
 &middot; Develop trade scopes and solicit subcontractor bids.
 
 
 &middot; Coordinate site walks and manage pre-bid RFIs and clarifications.
 
 
 &middot; Compile and submit formal bid proposals for review and approval.
 
 
 
 
 
 
 Contract &amp; Cost Management
 
 
 
 &middot; Assist with subcontract preparation, purchase orders, and permitting.
 
 
 &middot; Track project costs and compare against budgets.
 
 
 &middot; Generate, negotiate, and track change orders and PCO logs.
 
 
 
 
 
 
 Documentation &amp; Compliance
 
 
 
 &middot; Manage RFIs, submittals, material tracking logs, and certificates of insurance.
 
 
 &middot; Coordinate permit submissions and maintain required onsite documentation.
 
 
 &middot; Prepare materials for progress meetings, including schedules, safety updates, and pay applications.
 
 
 
 
 
 
 Client &amp; Team Communication
 
 
 
 &middot; Maintain consistent and responsive communication with clients, subcontractors, and internal teams.
 
 
 &middot; Assist in leading progress meetings and addressing client concerns promptly.
 
 
 &middot; Support project closeout, including O&amp;M manuals, warranties, punch lists, and certificates of occupancy.
 
 
 
 
 
 
 Qualifications
 
 
 
 &middot; 3+ years of construction project coordination or project management experience preferred.
 
 
 &middot; Strong understanding of construction documents, scheduling, and cost tracking.
 
 
 &middot; Excellent organizational, communication, and follow-up skills.
 
 
 &middot; Ability to manage multiple priorities in a deadline-driven environment.
 
 
 
 
 
 High level of professionalism, integrity, and commitment to safety and quality.
 
 
 
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Assistant Project Manager

<div>
 
 
 Now Hiring: Administrative Assistant
 
 
 
 📍 Boca Raton, FL
 
 
 Industry: Electrical Construction
 
 
 We are seeking an experienced
 
 Administrative Assistant
 
 to provide comprehensive administrative and clerical support within a fast-paced construction office environment. This role is essential to supporting Project Managers and internal teams by ensuring project documentation, permits, contracts, and records are accurate, organized, and up to date.
 
 
 Key Responsibilities
 
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 <li>
 Set up and maintain physical and electronic project/contract files
 </li>
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 Review, edit, obtain approval, and transmit change orders and correspondence
 </li>
 <li>
 Organize and transmit submittals for equipment and fixtures
 </li>
 <li>
 Process and track electrical permits and schedule inspections with local jurisdictions
 </li>
 <li>
 Create and renew locates with Sunshine State or appropriate authorities
 </li>
 <li>
 Prepare project closeout documentation, operations manuals, and panel schedules
 </li>
 <li>
 Maintain company licensing across municipal and county jurisdictions
 </li>
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 Review and document Certificates of Insurance from subcontractors and suppliers
 </li>
 <li>
 Create and distribute daily, weekly, and monthly reports
 </li>
 <li>
 Coordinate meetings, maintain department records, and support front desk as needed
 </li>
 <li>
 Process purchase orders, subcontracts, DOP packages, and uniform requests
 </li>
 <li>
 Maintain permit and inspection logs
 </li>
 <li>
 Support manpower coordination and assist with event planning
 </li>
 </ul>
 
 Qualifications
 
 <ul>
 <li>
 3&ndash;5 years of administrative experience in a construction office required
 </li>
 <li>
 High School Diploma or GED
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Outlook
 </li>
 <li>
 Ability to write and edit correspondence with strong attention to grammar and detail
 </li>
 <li>
 Basic math skills required
 </li>
 <li>
 Familiarity with estimating software is a plus
 </li>
 </ul>
 
 Physical Requirements
 
 
 This is primarily a sedentary position with occasional lifting of office supplies (up to 20 lbs), filing, and standing as needed.
 
 
 We are an Equal Opportunity Employer and maintain a Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to protected status under applicable federal, state, or local laws.
 
 
 If you are a detail-oriented administrative professional looking to grow within the construction industry, we encourage you to apply.
 
 
 #NowHiring #AdministrativeAssistant #ConstructionJobs #BocaRatonJobs #OfficeAdministration #ElectricalConstruction #Hiring
 
 
 
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Administrative Assistant

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KODIAK Construction Recruiting & Staffing

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Assistant Project Manager

Administrative Assistant