Qureos Mentor

Legal Aid Society - Pakistan

<div>
 
 
 Position Title:
 
 &nbsp;Manager &ndash; Administration &amp; Procurement (Head of Department)
 
 
 
 Department:
 
 &nbsp;Administration &amp; Procurement
 
 
 
 Location:
 
 &nbsp;Head Office Karachi
 
 
 
 Reports To:
 
 &nbsp;Chief Operating Officer
 
 
 
 
 About the Organization
 
 
 
 The Legal Aid Society (LAS) is a Not-For-Profit organization dedicated to ensuring accessible, effective, and expedient justice for marginalized and underprivileged communities across Pakistan. Founded in 2013 under the visionary leadership of Justice Nasir Aslam Zahid, a former Supreme Court Judge, LAS was born out of the belief that true social justice can only be achieved when people are empowered to understand and claim their legal rights.
 
 
 What sets LAS apart is its holistic approach: we combine on-the-ground legal support with systemic reform efforts. From advocating for individuals facing injustice to reshaping the policies and institutions that govern them, we work at both the grassroots and policy levels. This bottom-up approach ensures that our impact is not only immediate but also long-lasting, transforming lives and the legal system alike.
 
 
 By empowering communities and influencing national policy, LAS is driving meaningful change and making justice a reality for all.
 
 
 
 
 Position Overview
 
 
 
 The&nbsp;
 
 Manager Administration &amp; Procurement (Head of Department)
 
 &nbsp;will lead, manage, and oversee all functions of Administration and Procurement at LAS. The role requires a strategic leader who ensures organizational efficiency, compliance, cost-effectiveness, and smooth operational support across all units. In addition, the incumbent will be responsible for the implementation, management, and continuous upgradation of the&nbsp;
 
 Enterprise Resource Planning (ERP) system
 
 , ensuring streamlined integration of administrative and procurement functions within the system.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Administration:
 
 
 <ul>
 <li>
 Provide leadership and direction for all administrative operations across LAS offices and projects.
 </li>
 <li>
 Ensure effective facilities management, office management, security, fleet management, travel logistics, and other administrative support functions.
 </li>
 <li>
 Develop and implement administrative policies, procedures, and SOPs aligned with organizational goals and compliance requirements.
 </li>
 <li>
 Manage vendor contracts, lease agreements, and service-level agreements to ensure best value and compliance.
 </li>
 <li>
 Supervise administrative staff and build capacity for efficient and responsive service delivery.
 </li>
 </ul>
 
 
 
 
 
 Procurement:
 
 
 <ul>
 <li>
 Lead the procurement function ensuring transparency, accountability, and value-for-money principles.
 </li>
 <li>
 Develop and enforce procurement policies, procedures, and compliance frameworks in line with donor regulations, organizational policies, and local laws.
 </li>
 <li>
 Oversee the procurement planning process, tendering, bid evaluation, vendor selection, contract negotiations, and vendor performance monitoring.
 </li>
 <li>
 Ensure cost efficiency, timeliness, and quality in procurement of goods and services.
 </li>
 <li>
 Build and maintain a robust vendor database and strategic supplier partnerships.
 </li>
 </ul>
 
 
 
 
 
 ERP System (Implementation &amp; Upgradation:
 
 
 <ul>
 <li>
 Lead the&nbsp;
 
 implementation, customization, and upgradation
 
 &nbsp;of the ERP system to integrate administration, procurement, and other business functions.
 </li>
 <li>
 Coordinate with ERP vendors/consultants, IT teams, and internal stakeholders to ensure system functionality, compliance, and ease of use.
 </li>
 <li>
 Train and guide relevant staff on ERP utilization to optimize efficiency and reporting.
 </li>
 <li>
 Ensure continuous system improvements and upgrades in line with evolving organizational needs.
 </li>
 </ul>
 
 
 
 
 
 Key Deliverables
 
 
 <ul>
 <li>
 Fully functional and efficient Administration and Procurement framework.
 </li>
 <li>
 Transparent and compliant procurement practices.
 </li>
 <li>
 Successful implementation and operationalization of ERP modules related to Administration and Procurement.
 </li>
 <li>
 Streamlined reporting and data-driven decision-making enabled by ERP.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Master&rsquo;s degree in Business Administration, Supply Chain Management, Management Sciences, or related field.
 </li>
 <li>
 Minimum 4 to 5 years of progressive experience in Administration and Procurement, with at least 3&ndash;5 years in a senior management or head-of-department role.
 </li>
 <li>
 Proven experience in procurement management, vendor negotiations, and compliance (experience with donor-funded projects preferred).
 </li>
 <li>
 Hands-on experience in&nbsp;
 
 ERP implementation/management
 
 .
 </li>
 <li>
 Strong leadership, people management, and communication skills.
 </li>
 <li>
 Demonstrated ability to establish systems, processes, and SOPs.
 </li>
 <li>
 High level of integrity, accountability, and organizational commitment.
 </li>
 </ul>
 
 
 
 
 
 Core Competencies
 
 
 <ul>
 <li>
 Strategic leadership and decision-making.
 </li>
 <li>
 Strong negotiation and contract management skills.
 </li>
 <li>
 Knowledge of ERP systems and business process automation.
 </li>
 <li>
 Analytical and problem-solving skills.
 </li>
 <li>
 Excellent interpersonal and stakeholder management.
 </li>
 <li>
 Ability to multitask and deliver under pressure.
 </li>
 </ul>
 
 
 
 
 
 EEO Statement:
 
 
 
 Integrated into our shared values is LAS&rsquo;s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.
 
 
 
 
 
 
 Protection Against Sexual Exploitation and Abuse:
 
 
 
 Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its
 
 
 staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:
 
 <ul>
 <li>
 Engaging in any form of sexual exploitation or abuse;
 </li>
 <li>
 Sexual activity with children (persons below the age of (18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense);
 </li>
 <li>
 Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
 </li>
 <li>
 Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.
 </li>
 </ul>
 
 
 
 
 
 What We Offer
 
 
 <ul>
 <li>
 An inclusive and collaborative work environment.
 </li>
 <li>
 Opportunities for professional growth and development.
 </li>
 <li>
 A chance to contribute meaningfully to social impact.
 </li>
 </ul>
 
 
 
</div>

Administration & Procurement Manager (Head of Department)

<div>
 
 
 Title:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Assistant Manager Communications &amp; Design
 
 
 
 
 Location of Work Station:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 Sindh (Karachi)
 
 
 
 
 Type of Job:
 
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Contractual
 
 
 
 
 Reporting to:&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 
 Manager Communications
 
 
 
 
 
 
 
 Primary Job Functions:
 
 
 
 
 
 
 The candidate is responsible for creating, managing, and executing integrated external and internal communications initiatives and activities to help generate positive coverage and visibility that strengthens the corporate brand(s) and reputation among key stakeholders. These initiatives/activities include ATL/BTL/DTL advertising, content development, social media management, and vendor management.
 
 
 
 
 
 
 
 The candidate will be responsible for designing communication materials and supporting the execution of the organization&rsquo;s communications activities. This includes creating visual assets (social media graphics, reports, brochures, newsletters, infographics, and IEC materials) and assisting with routine communications tasks such as social media management, content formatting, and coordination with vendors.
 
 
 
 
 
 
 
 This position requires strong writing skills, strong leadership skills, outstanding relationship management, and the ability to multi-task and manage multiple projects simultaneously. The ideal candidate would have the ability to come up with both creative &amp; analytical solutions in difficult situations.
 
 
 
 
 
 
 Experience / Education:
 
 
 <ul>
 <li>
 
 Masters in Marketing/Mass Communications/Journalism or Equivalent
 
 </li>
 <li>
 
 4+ years of working experience in Marketing agency / Communications related capacities.
 
 </li>
 <li>
 
 Should have a strong portfolio, depicting proven experience in graphic design and a high-volume, fast-paced environment.
 
 </li>
 <li>
 
 Advance Reading, Writing &amp; Speaking skills in English &amp; local languages.
 
 </li>
 <li>
 
 The individual should be an excellent writer and have experience in social media, along with graphic design.
 
 </li>
 </ul>
 
 
 
 
 Software Expertise
 
 
 <ul>
 <li>
 
 Proficiency in Graphic Designing and Branding. Having hands-on experience with Adobe Suite (including Photoshop, Illustrator, Lightroom, and InDesign), and Canva.
 
 </li>
 <li>
 
 MS Office &amp; related softwares for effective documentation.
 
 </li>
 <li>
 
 Knowledge of handling social media platforms, including Podcasts &amp; email marketing. Should have a strong grip of workability of all social media platforms, ability to update content &amp; reporting of analytics.
 
 </li>
 <li>
 
 Video editing knowledge would be a bonus.
 
 </li>
 </ul>
 
 
 
 
 Attitude
 
 
 <ul>
 <li>
 
 Keen towards bringing-in innovation to content development.
 
 </li>
 <li>
 
 Stays calm under pressure, &amp; be able to work in a fast-paced environment.
 
 </li>
 <li>
 
 Stays updated with the latest industry trends.
 
 </li>
 <li>
 
 Takes responsibilities &amp; pays close attention to timelines/deadlines.
 
 </li>
 <li>
 
 Comfortable in working extra hours (as &amp; when required).
 
 </li>
 <li>
 
 Ability to get the work done by others, and maintains good relations with everyone.
 
 </li>
 <li>
 
 Excellent oral, written communication, and presentation skills.
 
 </li>
 <li>
 
 Proven experience managing multiple projects with the ability to deliver within tight deadlines;
 
 </li>
 <li>
 
 Demonstrated flexibility, motivation, and maturity
 
 </li>
 </ul>
 
 
 
 
 Your routine tasks
 
 
 will include (but not limited to):
 
 
 
 
 i. Planning &amp; Initiative
 
 
 <ul>
 <li>
 Directing the creative operations &ndash; including in-house and outsourced graphic designers, photographers, content writers, and team members contributing &amp; responsible towards implementation of communication goals, and in light of the communication guidelines.
 </li>
 <li>
 Assist in strategy development &amp; execution for various campaigns to target specific audiences.
 </li>
 <li>
 Work closely with the program teams, bridge the gap between the program team &amp; comms team to ensure timely supply of deliverables.&nbsp;
 </li>
 </ul>
 
 
 
 
 
 ii. Content Development &amp; Social Media Management
 
 
 <ul>
 <li>
 Develops consistent, targeted, and impactful messages.
 </li>
 <li>
 Directs and develops marketing collaterals and engaging material (social media posts, video documentaries, IEC material, brochures, newsletters, success stories, articles, etc.) to create a positive brand image amongst communities &amp; partners at the grassroot level.
 </li>
 <li>
 Scriptwriting &amp; documenting program success stories through video/audio/textual documentation.
 </li>
 <li>
 Stays informed of developments in the field of marketing and communications within the industry to foster ideas and innovation.
 </li>
 <li>
 Formatting/proofreading of documents such as reports, newsletters, press releases, memos, letters, etc.
 </li>
 </ul>
 
 
 
 
 
 iii. Implementation of Strategy:
 
 
 <ul>
 <li>
 Coordinate with vendors for administration &amp; execution of events as planned.
 </li>
 <li>
 Coordinate with Administration/procurement department for organizing events &amp; supporting logistical arrangements.
 </li>
 <li>
 Support to timely disseminate of information &amp; collaterals produced to the stakeholders via digital and hard copies.
 </li>
 </ul>
 
 
 
 
 
 iv Reporting &amp; Operations:
 
 
 <ul>
 <li>
 Maintain &amp; update stakeholder contact &amp; dispatch lists/records. Keep proper record of all Media and Communication-related activities.
 </li>
 <li>
 Maintains departmental work plans on monthly and quarterly basis. Adjusts and communicates plan changes to the team as necessary to ensure successful execution of all departmental/organizational goals - in alignment with available resources (financial and non-financial).
 </li>
 <li>
 
 Perform any other related tasks assigned.
 
 </li>
 </ul>
 
 
 
 
 EEO Statement:
 
 
 
 Integrated into our shared values is LAS&rsquo;s commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.
 
 
 
 
 
 
 Protection Against Sexual Exploitation and Abuse:
 
 
 
 Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its
 
 
 staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:
 
 <ul>
 <li>
 Engaging in any form of sexual exploitation or abuse;
 </li>
 <li>
 Sexual activity with children (persons below the age of (18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense);
 </li>
 <li>
 Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
 </li>
 <li>
 Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Application Process
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Specially-abled candidates are encouraged to apply.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Only shortlisted candidates will be called for tests &amp; interviews.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;The organization reserves the right to reject any or all applications.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Specially-abled candidates are encouraged to apply.
 
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;For further information please visit:
 
 www.las.org.pk
 
 or email us at hr@las.org.pk
 
 
 
 
 
 
 
 
</div>

Assistant Manager Communications & Designs

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Legal Aid Society - Pakistan

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Administration & Procurement Manager (Head of Department)

Assistant Manager Communications & Designs