Abrar Admin

Lipscomb Academy

<div>Front Desk Reception:
<ul>
<li>Greet visitors and guests in a warm and friendly manner, providing excellent customer service.</li>
<li>Manage incoming calls, transferring calls to the appropriate departments or taking accurate messages.</li>
<li>Maintain a professional reception area, ensuring a welcoming environment.</li>
<li>Handle incoming and outgoing mail, packages, and deliveries.</li>
<li>Schedule appointments as needed for the Head of the Upper School.</li>
</ul>
Administrative Support:
<ul>
<li>Provide administrative assistance to the Head of the Upper School</li>
<li>Primary responsibility for attendance documentation and processing.</li>
<li>Assist with document preparation, data entry, and maintaining records and files.</li>
<li>Conduct research and compile information as requested.</li>
<li>Coordinate and organize office events, meetings, and conferences.</li>
<li>Assist with inventory management and ordering office supplies.</li>
<li>Process Upper School purchasing card transactions.</li>
<li>Communication and Correspondence:</li>
<li>Respond to inquiries, emails, and correspondence promptly and professionally.</li>
<li>Communicate positively with internal staff, families, and all other stakeholders.</li>
<li>Assist in drafting and proofreading documents, reports, and presentations.</li>
</ul>
Office Operations:
<ul>
<li>Collaborate with various departments to ensure smooth office operations.</li>
<li>Coordinate with IT and facilities management for equipment and facilities maintenance and repairs.</li>
<li>Monitor and maintain office supplies and inventory levels.</li>
<li>Assist in implementing and improving office policies and procedures.</li>
<li>Manage student office workers as needed/desired.</li>
<li>Record and reconcile bank statements, credit card statements, and other financial transactions.</li>
<li>Maintain accurate and complete financial records, including sales, purchases, receipts, and payments.</li>
<li>Monitor the spending activity of the Upper School.</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent; additional certification or associate&rsquo;s degree in office administration is a plus.</li>
<li>Proven experience as an administrative assistant, receptionist, or in a similar role.</li>
<li>Proficiency in the use of Google Workspace and the ability to learn new software quickly.
</li><li>Excellent verbal and written communication skills.</li>
<li>Strong organizational and time management abilities.</li>
<li>Attention to detail and problem-solving skills.</li>
<li>Ability to multitask and prioritize tasks effectively.</li>
<li>Professional demeanor, discretion, and strong customer service orientation.</li>
<li>An active Christian faith and alignment with Lipscomb Academy&rsquo;s mission and values</li></ul></div>

Lipscomb Academy Upper School Administrative Assistant

Join Lipscomb Academy and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Lipscomb Academy

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Lipscomb Academy Upper School Administrative Assistant