Qureos Mentor

LITTLE ITALY EXPRESS FOODS PVT. LTD

Planning, scheduling &amp; coordinating appointments &amp; meetings, providing reminders, maintaining &amp; updating diary of daily commitments &amp; weekly calendar on a proactive basis.&#8729; Interacting with &amp; rendering assistance to select HNI &amp; VIP customers, coordinating certain critical Outdoor Catering &amp; Party Orders, VIP reservations, etc.&#8729; Receiving calls, taking messages, screening &amp; prioritizing calls &amp; mails. &#8729; Taking down dictations &amp; appropriately drafting data points &amp; correspondences, proactively responding to queries received through calls/mails based on feedback &amp; preferences conveyed by the Managing Director.&#8729; Preparing, editing &amp; compiling agendas, minutes, correspondences &amp; presentations.&#8729; Organizing &amp; maintaining files, documents as well as other office records, both offline &amp; online, preserving &amp; safeguarding confidential data &amp; documents in an efficient manner.&#8729; Making travel arrangements (ticketing, hotel reservations, etc.) on behalf of the Managing Director &amp; other senior executives, coordinating with outstation visitors &amp; proactively looking after their boarding &amp; lodging arrangements, based on preferences conveyed by the Managing Director.&#8729; Undertaking primary as well as secondary research &amp; accordingly, developing briefs, reports &amp; presentations as per pre-determined timelines. &#8729; Proactively observing &amp; recording various discussions/conversations undertaken by the Managing Director from time to time &amp; accordingly, framing action plans.&#8729; Managing communication pertaining to projects, new launches as well as other such expansion &amp; diversification undertakings that directly come under the purview of the Managing Director.&#8729; Imparting induction &amp; training to select employees hired for functions that are directly or indirectly associated to those of the Managing Director&rsquo;s office. &#8729; Coordinating with outstations suppliers &amp; vendors (China, Italy, etc.) quotations, purchase orders, purchase/ delivery payments.&#8729; Responding to various inquiries - internal as well as external, acting as a point of contact between the Managing Director &amp; other employees, tracking the work plan allocated to certain employees by the Managing Director &amp; monitoring timelines with regard to the same.&#8729; Organizing &amp; maintaining files, documents as well as other office records, both offline &amp; online, preserving &amp; safeguarding confidential data &amp; documents in an efficient manner.&#8729; Negotiating with various suppliers, vendors &amp; contractors, receiving competitive quotations, making comparisons, making purchases of materials &amp; supplies based on feedback received from the Managing Director.&#8729; Spearheading all coordination pertaining to maintenance, upkeep &amp; repair of corporate as well as outlet &amp; store infrastructure (on a case to case basis), as per directions &amp; preferences issued by the Managing Director from time to time.&#8729; Undertaking primary as well as secondary research &amp; accordingly, developing briefs, reports &amp; presentations as per pre-determined timelines. &#8729; Proactively observing &amp; recording various discussions/conversations undertaken by the Managing Director from time to time &amp; accordingly, framing action plans.Note: It&rsquo;s Special Requirement for EA a part from Corporate Office Policy. &#8729; EA has to work for 09 hours in a day according to the assigned shift. &#8729; C/off will be availed in case EA has worked on his/her week off for the said week. It should avail within thirty days and it should not be clubbed with weekly off.&#8729; EA will get only one weekly off once in a week, it may be any one day in a week (Monday to Sunday).&#8729; Management has reserved all the rights to take decision time to time if required.Job Types: Full-time, FresherPay: &#8377;21,000.00 - &#8377;23,000.00 per monthWork Location: In person

Executive Assistant to Director

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LITTLE ITALY EXPRESS FOODS PVT. LTD

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Executive Assistant to Director