Qureos Mentor

Madison Metropolitan School District

<div>Communications Coordinator - Doyle - 1.0 FTE
Communications
Doyle Administration Building
67,828.80 - 89,315.20 Annual Salary
MMSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning. 
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff. 
In addition, we have a great compensation package. Visit our benefits page and compensation page for more information. 
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community. 
Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff. 
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school. 
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives.<div></div> 
Purpose of Position:
Under the direction of the Senior Executive Director of Communications, the Communications Coordinator - Content is responsible for supporting the creation, management and coordination of high-quality communications content for all Madison Metropolitan School District stakeholders. This role works closely with the communications team and other departments to coordinate and deliver authentic, engaging and high-impact communications across multiple channels. This position will have a high degree of integrity, sustain a culture of continuous improvement, and be committed to diversity, equity, and inclusion. 
Essential Duties and Responsibilities<ul><li> 
Content Development (40%)</li></ul><ul><li>
Assist with identifying story ideas to feature through MMSD&rsquo;s communications platforms.</li><li>
Collaborate with stakeholders to gather necessary information, conduct interviews and produce content.</li><li>
Collaborate with stakeholders to define content themes, messaging and methods of distribution.</li><li>
Coordinate outside vendors to support content creation efforts.</li><li>
Analyze content to ensure representation of schools, facilities, programs and people are equitable across the district.</li></ul><ul><li> 
Content Creation and Management: (40%)</li></ul><ul><li>
Write engaging content for newsletters, website, social media and other communications platforms.</li><li>
Write scripts, shoots and edits footage including interviews, engaging b-roll and promotional videos for campaigns and events.</li><li>
Produces engaging videos for social media, events, website and other communications opportunities.</li><li>
Shoots and edits photography including individual pictures, groups, presentations and large events.</li><li>
Create engaging video shorts for social media and the website.</li><li>
Maintain an up-to-date content library in collaboration with the Communications team.</li><li>
Ensure all content aligns with MMSD&rsquo;s brand identity and messaging.</li><li>
Review, edit and format copy of district communication materials to ensure accurate and professional information is being shared with MMSD stakeholders.</li><li>
Ensure accuracy, clarity and alignment with the district&rsquo;s strategic framework, mission and vision.</li></ul><ul><li>
Communications (15%)</li></ul><ul><li>
Assists with writing media releases.</li><li>
Assists with emergency school notifications as needed.</li><li>
Assists with website updates.</li><li>
Conducts research and gathers information about Madison Metropolitan School District to create content.</li><li>
Edit, write and proofread to ensure the highest quality of written communication.</li><li>
Prepare reports and communication plans as needed.</li></ul><ul><li>
Collaboration and Teamwork (5%)</li></ul><ul><li>
Collaborates closely with the Communications Department team.</li><li>
Participates in planning, goal setting and reporting activities of the Communications Department.</li><li>
Serves on interdepartmental teams and committees as needed.</li><li>
Ensures translation of documents.</li><li>
Ensures cultural responsiveness in all marketing communications and a commitment to using an equity mindset.</li><li>
 Attend district and school functions that support MMSD&rsquo;s strategic framework, initiatives, and core values.</li><li>
Complete any and all district required training.</li></ul> 
Education, Knowledge, Skills and Abilities to Perform Essential Job Functions<ul><li>
Excellent writing, editing, and proofreading skills, with a strong attention to detail.</li><li>
Demonstrated ability to provide exemplary customer service to staff and the public.</li><li>
Demonstrated ability with video and photo development and production.</li><li>
Demonstrated ability with software such as Google, Microsoft Office Suite and Adobe Creative Suite.</li><li>
Demonstrated ability to work independently and as a member of a team.</li><li>
Demonstrated ability to take a project from start to finish in a fast-paced, deadline-driven environment and to juggle multiple priorities.</li><li>
Follow principles and practices that promote and advance anti-racism, diversity, equity, and inclusion.</li></ul><ul><li> 
Ability to organize and manage multiple priorities projects, tasks, and appointments within specified time frames, some simultaneously, with minimal supervision.</li><li>
Ability to react quickly to changing duties, tasks, and priorities.</li><li>
Ability to work efficiently and effectively under pressure to meet tight deadlines.</li><li>
Adept at quickly shifting priorities and at times into crisis communications mode, having full understanding of what needs to be accomplished in a short period of time.</li><li>
Knowledge of the principles and practices of effective public information, communication, and engagement principles and practices.</li><li>
Ability to conduct research, analyze that research, and prepare clear and concise written reports as requested.</li><li>
Ability to communicate through various communication mediums to obtain or provide information.</li><li>
Ability to recognize opportunities for innovative communication and engagement approaches.</li><li>
Ability to relate interpersonally with people in a respectful and courteous manner.</li><li>
Knowledge of effective customer service practices.</li><li>
Ability to use software and hardware technology efficiently and effectively.</li><li>
Ability to write with a high readability index score.</li><li>
Ability to develop copy in Associated Press (AP) writing style.</li><li>
Ability to utilize a variety of tools, including videotaping, camera, Facebook Live, etc.</li><li>
Ability to work flexible hours.</li><li>
Ability to design and deliver culturally, linguistically, and socially equitable engagement and communication programming..</li></ul> 
Required Qualifications
<ul><li>Bachelor&rsquo;s degree in Communications or related field or commensurate experience in communications, journalism, or related field.</li><li>
Experience using Associated Press Style.</li><li>
Experience with content management systems and software.</li><li>
Experience working for a school district, local government, public entity, or in a non-profit environment.</li><li>
Experience with photography and videography, including editing.</li></ul> 
Physical and Sensory Requirements:
Environmental Adaptability: 
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. 
Working Conditions:<ul><li>
Work requires travel to different locations within the district and to off-site meetings.</li><li>
Position requires working evenings, nights, and some weekends.</li><li>
Certain positions within the District may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process</li></ul> 
The above statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of the individual so classified. 
Disclaimer: This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor. 
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities. 
This position is not eligible for sponsorship. You must apply on our career page to be considered for this opportunity.</div>

Communications Coordinator - Doyle - 1.0 FTE

<div>Senior Admin Clerk - Schenk - 1.0 FTE - 26-27 SY
Elementary School Operations
Schenk Elementary
Starting Compensation: $31.98 (25-26 Salary Schedule) 
 
Employment Type: Non-Exempt
MSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning. 
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff. 
In addition, we have a great compensation package. Visit our benefits page and compensation page for more information. 
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community. 
Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff. 
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school. 
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives. 
Purpose of the Position
Under supervision of the Principal, this position is responsible for secretarial &amp; clerical tasks of the office. 
 
 
Essential Duties and Responsibilities<ul><li>
Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently</li><li>
Manage, record, and monitor student attendance and track areas of concern &amp; follow through with phone calls and promote District attendance goals</li><li>
Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards</li><li>
Work with the Student Services Team to execute and schedule parent meetings including truancy meetings</li><li>
Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures</li><li>
Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers</li><li>
Maintain inventory of supplies and order replacements as needed</li><li>
Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees</li><li>
Manage the scheduling and entry of K-screeners</li><li>
Assist in maintenance of letters of records, which includes merged address labels and letters</li><li>
Prepare memos, newsletters and weekly bulletin correspondence</li><li>
Maintain order when students are present</li><li>
Facilitate behavior support calls and documentation</li><li>
Assist students who are ill or injured, may include administering medications in the absence of a school nurse</li><li>
Other related duties as assigned</li></ul> 
Knowledge, Skills, and Abilities Required to Perform Essential Job Functions<ul><li>
Ability to file, sort, and distribute mail</li><li>
Ability to create letters and memos</li><li>
Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs</li><li>
Ability to communicate effectively with office assistants and administrators of workload and office needs</li><li>
Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines</li><li>
Advanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs</li><li>
Advanced knowledge of best practice in accounting, bookkeeping and financial reporting</li><li>
Ability to use digital media downloading and create slideshow production</li><li>
Ability to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and interacting with people in person</li><li>
Ability to strategically assign staff to supervision duties balancing multiple schedules</li><li>
Ability to maintain an organized and efficient office environment</li><li>
Ability to manage time effectively, work independently, problem solve, multi-task, and make sound judgments</li><li>
Ability to operate a variety of office equipment (personal computer, phone, fax, copier)</li><li>
Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations</li><li>
Strong oral and written communication skills</li><li>
Advanced keyboarding skills</li></ul> 
Minimum Qualifications<ul><li>
3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery</li><li>
1 year bookkeeping/accounting experience</li><li>
Prior secretarial management experience</li><li>
Experience working in a school setting with demonstrated cultural competence in working with a diverse family population</li><li>
Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)</li><li>
Skills tests for keyboarding skills will be used to consider candidates</li></ul> 
Preferred Qualifications<ul><li>
Native-like fluency in Spanish and English preferred</li></ul> 
Next Steps<ul><li>
Upon submitting, your application will be reviewed by the hiring manager. Based on your application materials, a hiring manager may reach out to you to schedule an interview.</li><li>
Candidates who have indicated fluency in Spanish and/or Hmong are invited to apply for our bilingual positions as well. If interested in a bilingual position, candidates would be asked to complete reading, writing, and oral language proficiency assessments.</li></ul> 
Working Conditions<ul><li>
Work may require travel to different locations within the district and to off-site meetings.</li><li>
Position may require working evenings, nights, and some weekends.</li><li>
Certain positions within the District may allow hybrid work flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process</li><li>
School-based positions are required to be in-person unless otherwise directed by the building principal.</li></ul> 
Physical Requirements
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time. 
Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly. 
Disclaimer
This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above as they are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor. 
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.</div>

Senior Admin Clerk - Schenk - 1.0 FTE - 26-27 SY

<div>Admin Clerk Senior - 1.0 FTE - O'Keeffe - 26-27 SY
Middle School Operations
O'keeffe Middle
Starting Compensation: $31.98 Hourly Wage (25-26 Salary Schedule) 
 
Employment Type: Non-Exempt
MSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning. 
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff. 
In addition, we have a great compensation package. Visit our benefits page and compensation page for more information. 
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community. 
Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff. 
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school. 
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives. 
Purpose of the Position
Under supervision of the Principal, this position is responsible for secretarial &amp; clerical tasks of the office. 
 
 
Essential Duties and Responsibilities<ul><li>
Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently</li><li>
Manage, record, and monitor student attendance and track areas of concern &amp; follow through with phone calls and promote District attendance goals</li><li>
Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards</li><li>
Work with the Student Services Team to execute and schedule parent meetings including truancy meetings</li><li>
Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures</li><li>
Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers</li><li>
Maintain inventory of supplies and order replacements as needed</li><li>
Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees</li><li>
Manage the scheduling and entry of K-screeners</li><li>
Assist in maintenance of letters of records, which includes merged address labels and letters</li><li>
Prepare memos, newsletters and weekly bulletin correspondence</li><li>
Maintain order when students are present</li><li>
Facilitate behavior support calls and documentation</li><li>
Assist students who are ill or injured, may include administering medications in the absence of a school nurse</li><li>
Other related duties as assigned</li></ul> 
Knowledge, Skills, and Abilities Required to Perform Essential Job Functions<ul><li>
Ability to file, sort, and distribute mail</li><li>
Ability to create letters and memos</li><li>
Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs</li><li>
Ability to communicate effectively with office assistants and administrators of workload and office needs</li><li>
Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines</li><li>
Advanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs</li><li>
Advanced knowledge of best practice in accounting, bookkeeping and financial reporting</li><li>
Ability to use digital media downloading and create slideshow production</li><li>
Ability to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and interacting with people in person</li><li>
Ability to strategically assign staff to supervision duties balancing multiple schedules</li><li>
Ability to maintain an organized and efficient office environment</li><li>
Ability to manage time effectively, work independently, problem solve, multi-task, and make sound judgments</li><li>
Ability to operate a variety of office equipment (personal computer, phone, fax, copier)</li><li>
Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations</li><li>
Strong oral and written communication skills</li><li>
Advanced keyboarding skills</li></ul> 
Minimum Qualifications<ul><li>
3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery</li><li>
1 year bookkeeping/accounting experience</li><li>
Prior secretarial management experience</li><li>
Experience working in a school setting with demonstrated cultural competence in working with a diverse family population</li><li>
Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)</li><li>
Skills tests for keyboarding skills will be used to consider candidates</li></ul> 
Preferred Qualifications<ul><li>
Native-like fluency in Spanish and English preferred</li></ul> 
Next Steps<ul><li>
Upon submitting, your application will be reviewed by the hiring manager. Based on your application materials, a hiring manager may reach out to you to schedule an interview.</li><li>
Candidates who have indicated fluency in Spanish and/or Hmong are invited to apply for our bilingual positions as well. If interested in a bilingual position, candidates would be asked to complete reading, writing, and oral language proficiency assessments.</li></ul> 
Working Conditions<ul><li>
Work may require travel to different locations within the district and to off-site meetings.</li><li>
Position may require working evenings, nights, and some weekends.</li><li>
Certain positions within the District may allow hybrid work flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process</li><li>
School-based positions are required to be in-person unless otherwise directed by the building principal.</li></ul> 
Physical Requirements
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time. 
Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly. 
Disclaimer
This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above as they are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor. 
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.</div>

Admin Clerk Senior - 1.0 FTE - O'Keeffe - 26-27 SY

<div>Admin Clerk Senior - 1.0 FTE - West - 26-27 SY
High School Operations
West High
Starting Compensation: $31.98 Hourly Wage (25-26 Salary Schedule) 
 
Employment Type: Non-Exempt
MSD is seeking highly motivated and energetic applicants! Applicants should have a good attitude, willingness to learn, and passion for impactful work and learning. 
Why You Should Work with MMSD!
The Madison Metropolitan School District (MMSD) is the second-largest school district in Wisconsin. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, that prepares every student to graduate from high school ready for college, career, and community. We welcome applicants who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families, and staff. 
In addition, we have a great compensation package. Visit our benefits page and compensation page for more information. 
Becoming a Model School District
The Madison Metropolitan School District is committed to being anti-racist, culturally responsive, and inclusive. We have a simple but bold vision &mdash; to ensure that every school is a thriving school, fostering the growth of every student so they graduate from high school ready for college, career and community. 
Our strategy is captured in our strategic framework, and centers on three major goals: that all children achieve academically, that our schools are places where children and adults thrive, and that our Black youth excel at school. To achieve this vision, we seek to retain staff in all positions, who are committed to being anti-racist, culturally responsive, and inclusive. Staff who will actively contribute to our ongoing commitment to making MMSD a thriving, welcoming environment for all students, families and staff. 
We firmly believe in and are here to create a work environment that is challenging and rewarding, while supporting employees in their career path. We strive to provide, encourage, grow, and develop a talented workforce that better supports and represents the diversity of our student population. We know this vision doesn't come to life without dynamic leaders and support staff in every school. 
About Our District
The Madison Metropolitan School District is the second largest school district in Wisconsin. The district serves a beautifully diverse population of more than 25,000 students. More than half are students of color. Almost half come from low income households. Nearly one third are English Language Learners, and more than 100 languages are represented in our schools. Madison schools are committed to making this district a place where every child thrives. 
Purpose of the Position
Under supervision of the Principal, this position is responsible for secretarial &amp; clerical tasks of the office. 
 
 
Essential Duties and Responsibilities<ul><li>
Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently</li><li>
Manage, record, and monitor student attendance and track areas of concern &amp; follow through with phone calls and promote District attendance goals</li><li>
Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards</li><li>
Work with the Student Services Team to execute and schedule parent meetings including truancy meetings</li><li>
Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures</li><li>
Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers</li><li>
Maintain inventory of supplies and order replacements as needed</li><li>
Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees</li><li>
Manage the scheduling and entry of K-screeners</li><li>
Assist in maintenance of letters of records, which includes merged address labels and letters</li><li>
Prepare memos, newsletters and weekly bulletin correspondence</li><li>
Maintain order when students are present</li><li>
Facilitate behavior support calls and documentation</li><li>
Assist students who are ill or injured, may include administering medications in the absence of a school nurse</li><li>
Other related duties as assigned</li></ul> 
Knowledge, Skills, and Abilities Required to Perform Essential Job Functions<ul><li>
Ability to file, sort, and distribute mail</li><li>
Ability to create letters and memos</li><li>
Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs</li><li>
Ability to communicate effectively with office assistants and administrators of workload and office needs</li><li>
Ability to train assistants in the office with most current procedures and to be able to delegate assignments as needed to meet deadlines</li><li>
Advanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs</li><li>
Advanced knowledge of best practice in accounting, bookkeeping and financial reporting</li><li>
Ability to use digital media downloading and create slideshow production</li><li>
Ability to manage and maintain a welcoming, non judgmental, and professional main office atmosphere to include positive customer service while speaking on the phone, responding to people through security systems, and interacting with people in person</li><li>
Ability to strategically assign staff to supervision duties balancing multiple schedules</li><li>
Ability to maintain an organized and efficient office environment</li><li>
Ability to manage time effectively, work independently, problem solve, multi-task, and make sound judgments</li><li>
Ability to operate a variety of office equipment (personal computer, phone, fax, copier)</li><li>
Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations</li><li>
Strong oral and written communication skills</li><li>
Advanced keyboarding skills</li></ul> 
Minimum Qualifications<ul><li>
3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery</li><li>
1 year bookkeeping/accounting experience</li><li>
Prior secretarial management experience</li><li>
Experience working in a school setting with demonstrated cultural competence in working with a diverse family population</li><li>
Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)</li><li>
Skills tests for keyboarding skills will be used to consider candidates</li></ul> 
Preferred Qualifications<ul><li>
Native-like fluency in Spanish and English preferred</li></ul> 
Next Steps<ul><li>
Upon submitting, your application will be reviewed by the hiring manager. Based on your application materials, a hiring manager may reach out to you to schedule an interview.</li><li>
Candidates who have indicated fluency in Spanish and/or Hmong are invited to apply for our bilingual positions as well. If interested in a bilingual position, candidates would be asked to complete reading, writing, and oral language proficiency assessments.</li></ul> 
Working Conditions<ul><li>
Work may require travel to different locations within the district and to off-site meetings.</li><li>
Position may require working evenings, nights, and some weekends.</li><li>
Certain positions within the District may allow hybrid work flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.</li><li>
School-based positions are required to be in-person unless otherwise directed by the building principal.</li></ul> 
Physical Requirements
Ability to work under generally safe and comfortable conditions where exposure to environmental factors is minimal and poses little to no risk of injury. This position requires the ability to lift up to 25 pounds occasionally and may involve walking, sitting, stooping or reaching. Manual dexterity is necessary for completing general tasks while operating office equipment. This position may require being stationary for extended periods of time. 
Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly. 
Disclaimer
This position description is subject to change at any time. The above job description does not limit the duties and responsibilities listed above as they are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required. Employees in this position may be required to perform additional job-related tasks as directed by the supervisor. 
The Madison Metropolitan School District is an Equal Opportunity Employer. We continue to seek a diverse and talented workforce. We encourage veterans, women, people of color, LGBTQIA+, and people with disabilities to apply. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status. In compliance with the Americans with Disabilities Act, the District will provide reasonable accommodations to qualified individuals with disabilities.</div>

Admin Clerk Senior - 1.0 FTE - West - 26-27 SY

Join Madison Metropolitan School District and explore 4   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

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Admin Clerk Senior - 1.0 FTE - West - 26-27 SY