Qureos Mentor

Maklad Design

WE&rsquo;RE HIRING | DOCUMENT CONTROLLER &amp; ADMINMaklad Design LLC is looking for a highly organized, proactive, and detail-oriented Document Controller &amp; Admin to join our team in Dubai.The role will be responsible for company and project document control, tender documentation support, general office administration, and HR administrative support.Key ResponsibilitiesDocument Control<ul><li>Maintain and organize all company and project documentation.</li><li>Manage digital and physical filing systems and project folders.</li><li>Maintain document registers, revisions, submissions, approvals, and records.</li><li>File and track contracts, drawings, RFIs, reports, approvals, warranties, handover documents, and project correspondence.</li><li>Ensure documents are properly named, updated, archived, and accessible to authorized personnel.</li><li>Maintain confidentiality of company, employee, financial, and project documentation.</li></ul>Tender &amp; Prequalification Support<ul><li>Review tender requirements and prepare document checklists.</li><li>Coordinate with QS, Project Management, Design, Finance, Procurement, and Management to collect required documentation.</li><li>Compile and organize tender and prequalification documents for submission.</li><li>Maintain company profiles, licenses, certificates, project references, completion certificates, staff CVs, and other supporting documentation.</li><li>Follow up with relevant departments to ensure required documents are received before submission deadlines.</li><li>Assist with portal uploads and final tender document preparation.</li><li>Pricing, BOQs, quantity take-offs, costing, and commercial preparation remain the responsibility of the QS and relevant departments.</li></ul>Administration<ul><li>Handle general office administration and daily administrative requirements.</li><li>Maintain office inventory, stationery, and supplies.</li><li>Schedule meetings and appointments.</li><li>Prepare and circulate Minutes of Meetings (MOMs).</li><li>Prepare company letters, forms, correspondence, and administrative documents.</li><li>Coordinate documents requiring Management signatures and approvals.</li><li>Maintain administrative trackers, calendars, and renewal schedules.</li><li>Follow up on assigned tasks and outstanding documentation.</li><li>Provide general administrative support to Management and departments.</li></ul>HR Administrative Support<ul><li>Assist the HR Manager with HR documentation and administrative requirements.</li><li>Prepare approved offer letters, employment contracts, welcome letters, and related documents.</li><li>Schedule interviews and coordinate candidate appointments.</li><li>Assist with onboarding documentation and new employee induction.</li><li>Maintain employee files, attendance records, leave records, and HR trackers.</li><li>Track probation periods, contract renewals, and employee document expiries.</li><li>Prepare HR correspondence as instructed by the HR Manager.</li></ul>Requirements<ul><li>2&ndash;4 years UAE experience in Document Control and/or Administration.</li><li>Experience in Interior Fit-Out, Construction, Contracting, Engineering, or Architecture is preferred.</li><li>Experience with project documentation, tenders, and prequalification submissions is an advantage.</li><li>Strong Microsoft Office skills.</li><li>Good written and verbal English communication.</li><li>Strong filing, organization, and follow-up skills.</li><li>Ability to prepare professional emails, letters, reports, and MOMs.</li><li>Detail-oriented and able to handle multiple deadlines.</li><li>Able to handle confidential information responsibly.</li><li>Knowledge of HR administration and UAE employment documentation is an advantage.</li></ul>Position: Document Controller &amp; AdminLocation: Dubai, UAEEmployment Type: Full-TimeCompany: Maklad Design LLCInterested candidates may send their CV to careers@makladdesign.com with the subject:Application &ndash; Document Controller &amp; AdminPay: AED4,000.00 - AED4,500.00 per monthApplication Question(s):<ul><li>Apply only if you have experience here in UAE in documentation.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc) mention it.</li><li>Can you join immediately, if yes, how many days?</li><li>How many years of experience do you have here in UAE as a document controller/admin?</li></ul>Work Location: In person

Document Controller/Admin

Maklad Design is hiring an experienced QS Engineer with strong UAE interior fit-out experience. This role is heavily focused on BOQs, quotations, pricing, tendering, subcontractor management, contracts, and budget control across multiple projects. We are looking for a commercially strong professional who understands real UAE market rates and fit-out costing.Key Responsibilities<ul><li>Prepare detailed BOQs for interior fit-out works including joinery, finishes, MEP, and civil items</li><li>Prepare project quotations, pricing breakdowns, and cost comparisons</li><li>Manage cost planning, budget tracking, and cost control throughout project execution</li><li>Handle tendering processes, subcontractor comparisons, and commercial evaluations</li><li>Prepare and update price lists, rate analysis, and cost databases</li><li>Manage subcontractor packages including scope review, pricing, negotiation, and award recommendations</li><li>Administer subcontractor contracts, payment certifications, and compliance documentation</li><li>Monitor subcontractor performance against budget and contract terms</li><li>Manage variations, claims, and commercial correspondence with subcontractors and clients</li><li>Prepare monthly cost reports, cash flow forecasts, and profitability analysis</li><li>Monitor procurement costs and coordinate with procurement and project teams</li><li>Review and certify subcontractor payments</li><li>Support final accounts, subcontractor closing, and project close-out</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Quantity Surveying, Civil Engineering, or related field</li><li>Minimum 5 years of Quantity Surveying experience</li><li>Mandatory UAE experience in interior fit-out projects (applications without UAE experience will not be considered)</li><li>Proven experience in BOQ preparation and fit-out project costing</li><li>Strong knowledge of tendering, subcontractor management, and contract administration</li><li>Familiar with UAE market rates, suppliers, and subcontractor pricing</li><li>Experience handling variations, claims, and commercial documentation</li><li>Strong understanding of contracts and cost control procedures</li></ul>Technical Skills<ul><li>Strong BOQ preparation and measurement skills</li><li>Experience in pricing fit-out works including joinery, finishes, and MEP</li><li>Proficiency in Excel (advanced), PlanSwift or measurement tools, and AutoCAD</li><li>Strong numerical accuracy and commercial awareness</li></ul>Soft Skills<ul><li>Strong analytical and negotiation skills</li><li>Detail-oriented and cost-focused mindset</li><li>Ability to manage multiple projects and deadlines</li><li>Strong coordination and communication skills</li><li>Proactive and results-driven</li></ul>Application Question(s):<ul><li>Please apply only if you had experience here in UAE as a QS Engineer. Also, we will only review your application if everything was filled out. Thank you.</li><li>Nationality?</li><li>Current Salary?</li><li>Expected Salary?</li><li>Visa Status? (employment visa, visit visa, spouse visa, freelance visa, etc.)</li><li>Can you join immediately? How many days?</li><li>How many years of experience you have as a QS Engineer here in UAE?</li></ul>Work Location: In person

QS Engineer

Join Maklad Design and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Maklad Design

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Document Controller/Admin

QS Engineer