Qureos Mentor

Massachusetts Maritime Academy

<div></div><div><div><div><div><div><div><div><div>Posting</div>
<div>December 2025</div>
</div></div><div><div><div>Start Date</div>
<div>ASAP</div>
</div></div><div><div><div>Division</div>
<div>Human Resources</div>
</div></div><div><div><div>Union Affiliation</div>
<div>Non-Unit Professional</div>
</div></div></div><div><div><div><div>Position Number</div>
<div>FY26-21</div>
</div></div><div><div><div>Supervision Received</div>
<div>Reports to the Dean of Human Resources</div>
</div></div><div><div><div>Supervision Exercised</div>
<div>Subordinate professional, classified, and student personnel in areas of responsibility</div>
</div></div></div></div></div></div><div><div><div><div><div><h2 class="jobSectionHeader"><b>General Responsibilities</b></h2>
<div><p>The Human Resources Generalist provides comprehensive and confidential administrative support to the Human Resources and Payroll/Benefits departments. This role ensures efficient operations, effective communication, and compliance with institutional, state, and federal requirements. The Generalist also serves as a key liaison across departments, supporting recruitment, onboarding, employee relations, recordkeeping, and organizational communication.</p>
<p><b>Essential Duties and Responsibilities</b></p>
<div><ul><li>Provides administrative support to the Human Resources and Payroll/Benefits departments to ensure smooth and efficient daily operations.</li></ul>
<ul><li>Greets visitors to the Executive Suites and responds to general inquiries from faculty, staff, cadets, and external guests.</li></ul>
<ul><li>Monitors the HR email inbox, maintains department calendars, and responds promptly to general inquiries via phone and email, ensuring timely and professional communication.</li></ul>
<ul><li>Updates and maintains HR information resources, including but not limited to: HR website, employee handbook, and internal forms, ensuring accuracy and accessibility.</li></ul>
<ul><li>Prepares and distributes HR-related communications, including policy updates, announcements, reminders, and newsletters.</li></ul>
<ul><li>Assigns and tracks mandatory employee training, ensuring timely completion and compliance.</li></ul>
<ul><li>Manages part-time employee contracts and onboarding, ensuring accuracy, compliance, and timely completion.</li></ul>
<ul><li>Manages employee leave programs, including processing requests, maintaining documentation, and ensuring compliance with applicable policies and laws.</li></ul>
<ul><li>Manages the evaluation process for Academy employees, ensuring deadline compliance and completion.</li></ul>
<ul><li>Takes and distributes minutes and meeting notes for HR meetings.</li></ul>
<ul><li>Updates the HR website, forms, and employee handbook to ensure accuracy and accessibility of HR resources.</li></ul>
<ul><li>Handles confidential information in compliance with Academy policy, state, and federal law.</li></ul>
<ul><li>Creates confidential reports and documents for the Board of Trustees.</li></ul>
<ul><li>Assists with organizing and supporting employee engagement activities, recognition programs, and HR-sponsored events to promote a positive workplace culture.</li></ul>
<ul><li>Assists with processing SORI/CORI and I-9 documentation to ensure compliance with employment eligibility and background check requirements, as needed.</li></ul>
<ul><li>Assists HR and Payroll/Benefits by scanning, organizing, and filing employee records and documents to maintain accurate and accessible files, as needed.</li></ul>
<ul><li>Assists the Director of HR with all phases of the employee lifecycle including recruitment, search and hiring, onboarding, and offboarding.</li></ul>
<ul><li>All other duties, as assigned</li></ul>
</div></div></div><div><h2 class="jobSectionHeader"><b>Qualifications and Requirements</b></h2>
<div><ul><li>Bachelor&rsquo;s degree</li>
<li>2+ years of experience in Human Resources or related field</li>
<li>Working knowledge of employment laws and regulations</li>
<li>Experience supporting multiple HR functions</li>
<li>Proficiency with Microsoft Office Suite and HR information systems</li>
<li>Strong interpersonal and communication skills</li>
<li>Ability to handle sensitive information confidentially.</li>
<li>Ability to collaborate effectively with employees at all levels of the organization</li>
<li>Demonstrated ability to organize, prioritize, and manage multiple tasks in a fast-paced environment.</li>
</ul>
<p><b>Preferred Qualifications</b></p>
<ul><li>Master&rsquo;s Degree in Human Resources or SHRM/ PHR certification.</li>
<li>3-5 years of progressively responsible experience in Human Resources</li>
<li>Demonstrate proven administrative support at the executive level</li>
<li>Prior experience in a higher education setting</li>
</ul></div></div><p></p><div><h2 class="jobSectionHeader"><b>Salary</b></h2>
<div>$65,000- $70,000 based on education, qualifications, and experience</div>
</div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
<div><p>Please submit the following documents: cover letter, resume, MMA application, and contact information of five (5) professional references. The MMA application form is located on the employment opportunities under Human Resources on the MMA website: www.maritime.edu. Application materials may be saved, attached, and sent electronically to hr@maritime.edu. Alternatively, submit application materials by USPS to: Human Resources Department, Massachusetts Maritime Academy, 101 Academy Drive, Buzzards Bay, MA 02532. Finalist must complete a pre-employment drug screening and background check.</p>
<p><b>Massachusetts Maritime Academy is an Equal Opportunity Employer.</b></p></div></div></div></div></div></div></div>

Human Resources Generalist (Staff Assistant)

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Massachusetts Maritime Academy

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Human Resources Generalist (Staff Assistant)