Qureos Mentor

Massaro Construction Group

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 POSITION SUMMARY:
 
 The Office Manager /Executive Assistant is responsible for managing the administrative functions of the office along with the day to day support of the executive team. This is an in-office, five days a week position. No remote work.
 
 
 
 GENERAL DUTIES:
 
 
 
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 Schedule and coordinate meetings and schedules for group
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 Perform a variety of clerical duties in support of department
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 Maintain and order office supplies
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 Establish and maintain files, both physically and electronically
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 Track specific department information and prepare reports as needed
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 Represent the company in a professional manner to outside vendors, subcontractors and clients
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 Provide telephone support for department
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 Prepare and send departmental correspondence and packages
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 Open, sort, and distribute incoming mail and packages
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 Reproduce drawings, reports and correspondence as required
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 Be readily adaptable to assist other departments as required
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 Ensure that all departmental areas are stocked and functional at all times, including but not limited to: Copiers/Printers; Work islands; Break room and coffee station; and conference rooms
 
 
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 JOB SPECIFIC DUTIES:
 
 
 
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 Coordinate company events and meetings both on and offsite.
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 Order, stock and maintain Company Supplies
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 Order, stock and maintain Company Lunchroom
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 Maintain and schedule company pool vehicle usage
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 Coordinate and schedule all office moves, including furniture, phones, and fixtures
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 Fiscal responsibility for annual office operating budget
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 Maintain all company vehicles and records pertaining to fleet management, including registrations, titles, MVR and insurance checks for employees
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 Serve as company purchasing manager for: office supplies/furniture and company vehicle
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 Make travel arrangements for company personnel
 
 
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 QUALIFICATION REQUIREMENTS:
 
 
 
 
 EDUCATION / EXPERIENCE REQUIREMENTS:
 
 High School diploma and/or degree from Business school.
 
 
 
 CERTIFICATIONS / LICENSURE REQUIREMENTS:
 
 None
 
 
 
 COMMUNICATION SKILLS:
 
 Must have excellent written and verbal communication skills. Ability to communicate effectively before groups of customers or employees.
 
 
 
 COMPUTER SKILLS:
 
 Must be computer literate with proficient knowledge of Microsoft Office Suite.
 
 
 
 OTHER SKILLS/REQUIREMENTS:
 
 Ability to multi-task, detail-oriented. Ability to support multiple managers and prioritize work. Maintaining confidentiality in work performed is of critical importance.
 
 
 
 PHYSICAL DEMANDS/WORK ENVIRONMENT:
 
 This position is that of a typical office where employee may sit or stand for long periods of time. Occasional lifting of up to 25 pounds may be required.
 
 
 
 TRAVEL DEMANDS:
 
 None
 
 
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Office Manager/Exec Assistant

Join Massaro Construction Group and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Massaro Construction Group

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Office Manager/Exec Assistant