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McSwain Carpets and Floors

Assistant Purchasing Manager (Purchasing Operations Lead)McSwain Carpets &amp; Floors &ndash; Cincinnati, OH (On-site with limited flexibility)Purpose Keep the purchasing engine running day-to-day so the VP of IT &amp; Purchasing can focus on strategy and systems. You&rsquo;ll act as a player-coach&mdash;leading daily purchasing operations, vendor management, and data accuracy that powers straight-through processing in Accounting.Reports to: VP, IT &amp; Purchasing Location: Cincinnati, OH (on-site with limited flexibility) Systems: NetSuite (preferred) or SAP (power-user level) Compensation: Base $50,000&ndash;$70,000 + 5&ndash;10% annual bonus tied to operational KPIsWhat You&rsquo;ll DoDaily Operations &amp; Vendor Management<ul><li>Own the daily PO queue: release, confirmations, ETAs, expedites, and proactive updates.</li><li>Escalate at the vendor level when delivery is at risk; document root causes and corrective actions.</li><li>Coordinate with receiving and store ops on substitutions and &ldquo;hot rush&rdquo; needs to protect installation schedules.</li></ul>Commodity Purchasing &amp; Contracts<ul><li>Lead commodity buys (e.g., thinsets, adhesives, grouts, underlayments, etc.) using purchase contracts or blanket POs.</li><li>Track contract compliance and cost consistency; flag and correct off-contract or price-drift issues.</li></ul>Data Discipline &amp; AP Alignment<ul><li>Ensure PO &harr; Receiver &harr; Vendor Bill accuracy; resolve price/quantity variances quickly.</li><li>Partner with Accounting on 3-way match rules and weekly exception resolution.</li><li>Close the loop with vendors on credits, short-ships, and damages.</li></ul>Material Returns Leadership<ul><li>Oversee internal Return Material Authorizations (RMAs) and standardize documentation.</li><li>Shorten RMA decision times using clear criteria and vendor policy cutoffs.</li><li>Track vendor credits to closure; eliminate aged or orphaned RMAs.</li></ul>NetSuite/SAP Collaboration (Light Systems Role)<ul><li>Use dashboards and saved searches to interpret results and take action.</li><li>Partner with IT to refine filters, alerts, and workflows to reduce manual touches.</li><li>Maintain clean vendor and item masters (UOM, lead times, pricing).</li></ul>Light People Leadership<ul><li>Set priorities for 2&ndash;4 buyers and 2 receiving coordinators.</li><li>Coach daily execution and step in on complex exceptions.</li></ul>What You&rsquo;ll Bring<ul><li>4&ndash;7+ years in purchasing/buying, with strong NetSuite or SAP experience (saved searches, approvals, basic workflows).</li><li>Hands-on vendor management with commodities and contracts.</li><li>Track record improving 3-way match accuracy and reducing AP exceptions.</li><li>Strong Excel and reporting skills.</li><li>Clear, concise communicator across vendors, Accounting, and operations.</li></ul>Success Metrics (First 6&ndash;12 Months)Service &amp; Delivery<ul><li>Supplier on-time delivery (A items) &ge; 95%</li><li>Late line rate &le; 5%</li><li>Expedite rate and expedite freight cost trending down</li></ul>AP &amp; Data Quality<ul><li>3-way match first-pass yield &ge; 92&ndash;95%</li><li>Invoice exception rate &le; 5%</li><li>PO/Receiver accuracy &ge; 98% of lines</li></ul>Commodity Contracts<ul><li>Contract compliance &ge; 95% of commodity spend</li><li>Price variance vs. contract &le; 1&ndash;2%</li><li>Stable or declining unit cost on core SKUs</li></ul>RMAs<ul><li>RMA decision time &le; 5 business days (median)</li><li>Vendor credit recovery &ge; 95% of eligible value</li><li>Aged &gt;30-day RMAs &le; 10% of total</li></ul>Job Type: Full-timePay: $50,000.00 - $70,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>On-site gym</li><li>Paid time off</li><li>Vision insurance</li></ul>Work Location: In person

Assistant Purchasing Manager (Purchasing Operations Lead)

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McSwain Carpets and Floors

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Assistant Purchasing Manager (Purchasing Operations Lead)